End-Of-Course (EOC) Assessment Waivers Update 9-2013

1. End-Of-Course (EOC) Assessment WaiversUpdate9-2013

2. End-Of-Course (EOC) Assessment Waiver Senate Bill 4 amended 1003.428(8)(b)2, F.S. states the following: A student with a disability as defined in s.1007.02(2), F.S. for whom the TIEP committee determines that an end-of-course assessment cannot accurately measure the student’s abilities taking into consideration all allowable accommodations, shall have the end-of-course assessment results waived for the purpose of determining the student’s course grade and credit as required in paragraph (4)(a).

3. Whatis an EOC Assessment Waiver? • The EOC assessment waiver signifies that the student has demonstrated proficiency on the course standards, but the results of the EOC assessment do not accurately measure the student’s ability. • An EOC assessment waiver is a TIEP team decision that requires a meeting and discussion with student, parent and/or guardian.

4. DOE Memo If the EOC assessment score used to calculate the student’s grade negatively impacts the student’s grade, but does not result in the student failing the course, may the individual educational plan (IEP) team recommend a waiver of the EOC results? “Yes, the IEP team could approve a waiver of the EOC results…”

5. Review of EOC Assessment Chart

6. Review of EOC Assessment Chart

7. Who Qualifies for the EOC Assessment Waiver? Students who meet the following criteria: 1. Must be identified as a student with a disability 2. Have an active TIEP 3. Have taken the EOC assessment with appropriate allowable accommodations at least once 4. Have demonstrated, as determined by the TIEP team, achievement of the course standards

8. Who Does NOT Qualify for an Assessment Waiver? Students: • receiving accommodations through a 504 plan • attending only adult education (withdrawn as a K-12 student) • enrolled in private school • who have previously been served and dismissed from special education services • eligible solely for ESE through Hospital/Homebound or Gifted • for whom parent/adult student has revoked consent for special education services

9. Procedures

10. When Does the TIEP Team Meet? The TIEP team must convene any time after the student has taken the assessment at least once. TIEP teams need to meet to determine end-of-course assessment waiver eligibility by the end of first quarter for students who took an EOC assessment in the spring. Student names are due to Celisa Cook no later than October 18, 2013. If you meet for an EOC Waiver prior to their annual TIEP, you may consider completing a new TIEP at that time.

11. Steps in the EOC Assessment Waiver Process The case manager will: Schedule a TIEP team meeting to consider the EOC assessment waiver for each qualifying ESE student. Complete a waiver for each student in BLUE INK, including signatures. Complete the EOC Assessment Waiver Checklist for each student. Obtain required supporting documents and attach to the waiver packet. Submit the completed packet to school administrator for review and approval signature.

12. Next Steps After the EOC Waiver Meeting • Submit names of students eligible for a waiver using the spreadsheet that was provided to you or your administrator this summer to Celisa Cook, Student Support Programs and Services at District Office • Celisa Cook will contact Judy Priest to make adjustments to TERMS. • Send a letter to parent/student regarding the change of final grade (see sample form).

13. How Is This Different From an FCAT Waiver? Signing authority will be a school-based administrator. Final EOC waiver documentation is retained at the school in the red cumulative folder and not sent to the district office. District Office staff will conduct an on-site review of final EOC waiver documentation after school administrator review.

14. DocumentationNeeded EOC Assessment Waiver Form (revised 5/13) Documentation of EOC assessment results Documentation of course grades from TERMS Academic History Screen (L 203) or Student’s Report Card TIEP services page in effect on assessment date Current TIEP service pages, if different than above TIEP assessment page in effect on assessment date Current TIEP assessment page, if different than above Invitations to parent and student (MIS 762A and 762B)

15. Evidence Required to Determine Course Proficiency The TIEP team must verify the student demonstrates the skills and proficiency needed for course credit. Evidence TIEP teams may review to verify proficiency: Course grade (must pass course) Relevant classroom data gathered from formative assessments Work samples Teacher observations Teacher documentation related to mastery of course standards

16. Important Reminder USE BLUE INK on all EOC Assessment Waiver Paperwork

17. Changes To EOC Assessment Waiver Checklist The cover checklist is completed by the case manager and is attached to the front of the waiver to verify all required documentation is included.

18. Review: Verification of Requirements 1. The student has a current TIEP. 2. There are entries for the Accommodations Not Allowed on Statewide Assessment section with signed consent. If the student does not have accommodations during testing, the team should review and consider if accommodations are needed on future assessments. 3. Accommodations on the assessment page must be listed under the Program Accommodations/Modifications Allowed on Statewide Assessment section of the services page. 4. All other items on the checklist are attached and completed.

19. Filing the Waiver File student waiver form and accompanying documentation in cumulative folder on the right side of the red ESE file.

20. Waiver Determination Beginning 2011-2012 for Students Entering Grade 9 Student passes the course and fails the assessment – a waiver is needed to earn course credit for Algebra 1

21. Questions You May Have How will I know who is eligible for an EOC Waiver? • Judy Priest will generate a list once scores are verified. • District office sent a spreadsheet in June of the students that may be eligible for a waiver. If you discover they are not eligible, please state why on the spreadsheet. • Also, If a student is no longer at your school please indicate on the spreadsheet.

22. Forms Review End-of-Course Assessment Waiver Form End-of-Course Assessment Waiver Checklist Spreadsheet to be completed and returned Sample Parent Letter The above forms can be accessed through the Wiki except for the school specific spreadsheet.

23. Waiver Review Even though multiple courses are listed on the waiver form, a new document needs to be completed each year. However, if the student is eligible for more than one course in the given year, only one waiver will need to be completed.

24. State Graduation Requirements Charts • We are awaiting FL DOE to release the state graduation charts • When the charts have been released you will be notified

25. This information has been updated from the ADOBE Connect that was presented on May 28th and 30th 2013 If you have questions contact: Laura Drew or Celisa Cook at 42852