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School Board Work Session November 28,2011 Revised December 8, 2011. Purpose of Meeting: Presentation of Options Related to Building Utilization – Overall Cost Analysis* Public Hearing Fluvanna County School Board Discussion

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school board work session november 28 2011 revised december 8 2011
School Board Work SessionNovember 28,2011Revised December 8, 2011

Purpose of Meeting:

  • Presentation of Options Related to Building Utilization – Overall Cost Analysis*
  • Public Hearing
  • Fluvanna County School Board Discussion

*Figures are estimated throughout from 2010 budget guidelines

current expenditures
Current Expenditures*

School Utilities Costs Staff Costs

Central Elementary $193,000 $8,600,000

Cunningham Elementary $32,500 $2,225,000

Columbia Elementary $19,000 $960,000

Middle School $146,000 $5,600,000

Fluvanna County High School $313,000 $6,900,000

_______________________________________________________________________

Total: $703,500 $24,285,000

*Schools only and all figures have been approximated and rounded

new high school
New High School
  • Utilities Costs $426,000.00
  • Staffing Costs $330,000.00

(3 CTE Teachers and 5 Custodial / Maintenance) _______________________________

TOTAL $756,000.00

option 3
OPTION 3

School Grades Students Capacity 2016-17 (Projected)

(Based on 11/11) (SOQ Per Sq. Ft.)

Central Elementary PK - 2 644 1060 671

Cunningham Elementary PK – 2 180 224 190

Columbia Elementary PK – 2 137 162 137

Upper Elementary 3 – 4 576 720 608

Intermediate School 5 – 7 857 1070 912

Fluvanna County H.S. 8 – 12 1475 1611 1520

2016-17 projections based on 3,958 students / 13 = 304 per grade level

Revised 12/8/11

option 3 costs
OPTION 3 COSTS
  • Additional Staffing $300,000

( 7 custodians, 2 office staff, 1 admin conversion )

  • Modular Utilities (Keep 2 units) - $60,000
  • Modular Leases -$165,000
  • VPSA Funds -$26,000

______________________________________________

2012-13 Additional Option 3 Total $49,000

Revised 12/8/11

option 3 costs cont d
OPTION 3 COSTS (Cont’d)
  • 2012-13 Additional Option 3 Total $49,000
  • Utilities (Current) $703,500
  • Staffing (Current) $24,285,000
  • Modular Tear-Down (One time fee) $84,000
  • New High School Costs $756,000

Total $25,877,500

Revised 12/8/11

option 3 possible implications
OPTION 3 Possible Implications

Academic

  • Provides up to 4 years at a home school site for PK*-2 and ready access to looping for students needing continued structure and familiarity with staff and program
  • Lessens the number of students in each school PK – 2, 3-4 and 5-7
  • Provides opportunity to redistribute itinerant staff to school site, thus expediting services for children
  • Provides opportunity to bring Head Start children into our buildings
  • Expedites response time to staff related to staff development needs, student achievement needs, and system-wide initiatives
  • Maintains intimate school sites (Cunningham and Columbia)
  • Offers 8th graders possible increased opportunities to academic enrichment\extension courses
  • Allows for an extra $26,000 in VPSA technology money

* Pre-Kindergarten and early childhood are selected group of children (Approx. 100)

slide8

Transportation

  • High probability that we could run K – 7 bus routes and lessen the number of bus runs and possibly limit usage of older buses

Utilities and Operations

  • Eliminates the need for mobile units across the division; consequently moving approximately 600 students into buildings
  • Provides opportunity to move operations personnel into former high school site or Palmyra Administrative Office site
  • Potential for moving alternative education and adult education into Abrams (as appropriate)
  • Lowers the flow rate at the WWTP (Current HS site) by 800– 900 students

Other

  • Minimal costs associated with required renovation / refurbishment of building
  • Allows for future increase in enrollment
  • Grade 5-7 design will change SOQ implications and school coding
option 6
OPTION 6

School Grades Students Capacity 2016-17 (Projected)

(Based on 11/11) (SOQ Per Sq. Ft.)

Central Elementary PK - 4 970 1060 1009

Fluvanna Elementary PK – 4 567 660 587

Intermediate School 5 – 7 857 1070 912

Fluvanna County H.S. 8 – 12 1475 1611 1520

2016-17 projections based on 3,958 students / 13 = 304 per grade level

Revised 12/8/11

option 6 costs
OPTION 6 COSTS
  • Renovation Costs$1,400,000
  • Modular Utilities (Keep 2 units) - $60,000
  • Modular Leases -$165,000
  • Cunn. and Columbia Utilities -$51,500
  • Staff Redistribution Costs $0
  • VPSA Technology Funds $52,000

______________________________________________

Option 6 Total $1,175,500

Revised 12/8/11

option 6 costs cont d
OPTION 6 COSTS (Cont’d)
  • 2013-14 Additional Option 6 Total $1,175,500
  • Utilities (Current – C&C) $652,000
  • Staffing (Current) $24,285,000
  • Modular Tear-Down (One time fee) $84,000
  • New High School Costs $756,000

Total $26,952,500

Revised 12/8/11

option 6 possible implications
OPTION 6 Possible Implications

Academic

  • Provides up to 6 years at a home school site for PK*-4 and access to looping for students needing more structure and familiarity with staff and programs
  • Provides for consolidated resource availability for children
  • Provides for increased accountability for vertical planning and growth
  • Potential for streamlining staff development related to district initiatives, collaboration, and needs related to student achievement issues
  • Probable need for redistricting to address building capacity for students PK – 4
  • Loss of intimate small school sites
  • Potential marked difference in the student demographics of the two PK-4 schools
  • Offers 8th graders possible increased opportunities to academic enrichment\extension courses

* Pre-Kindergarten and early childhood are selected group of children (Approx. 100)

slide13

Transportation

  • Need for staggered start; therefore, a possible more efficient use of staff and buses

Utilities and Operations

  • Eliminates two school sites; therefore ability to redistribute the savings in utilities from Columbia and Cunningham
  • Possibility of need for 4 mobile units at Central to accommodate number of students
  • Cannot go to Option 6 without a transition plan
  • Potential for closing two school sites that we may need in the future and not be able to obtain

Other

  • Does not allow for increased enrollment / open with maxed capacity (PK-4)
  • Cannot go to Option 6 without major renovation costs ($1.4m) and we will lose capacity space at the current MS to remain SOQ compliant for PK - 1
  • Potential negative public perception from closing 2 schools and risk of faulty conclusions being drawn related to definite need for future space
  • Grade 5-7 design will change SOQ implications and school coding
transition option 6 costs
Transition Option 6 COSTS
  • Renovation Costs $1,400,000
  • Modular Utilities (Keep 10 units) - $44,000
  • Modular Leases -$125,000
  • Middle School Utilities (Approx. reduction) -$70,000
  • Staff (2 Custodians) $60,000
  • VPSA Funds $26,000

______________________________________________

Transitional Option 6 Total$1,247,000

Revised 12/8/11

possible transitional implications
Possible Transitional Implications

Option 6

  • Closing the middle school would have to occur in order to prepare for the $1.4m renovation project to convert this site into a Pre-K to 4 elementary school.
  • Uncertainty of funding for the renovation of this site; therefore, it would be tough to predict when we would move into two Pre-K -4 sites.
  • Creates a need to continue to have 8 modular units at Central and Cunningham (4 each).
transition option 3 costs
Transition Option 3 COSTS
  • Modular Utilities (Keep 10 units) - $44,000
  • Modular Leases -$125,000
  • Middle School Utilities (Approx. reduction) -$70,000
  • Staff (2 Custodians at new middle) $60,000
  • VPSA Funds $26,000

______________________________________________

Transitional Option 3 Total-$153,000

Revised 12/8/11

possible transitional implications1
Possible Transitional Implications

Option 3

  • Offers an opportunity for us to redistribute the funds associated with the costs of utilities for that site to the costs for opening the new high school for one year.
  • Increases the risk of public perception that the building is not needed and enrollment is flat or dwindling.
  • Increases the risk for not being able to predict when we would be able to financially support the re-opening of the school.
  • Creates a need to continue to have 8 modular units at Central and Cunningham (4 each).
slide20
What does it all mean when it comes to final costs and comparison?Note: Savings will be embedded and figures will change yearly.
slide22

What about our other buildings?Could we save money by closing one?Yes, but…•Abrams - $20,000 SBO - $23,000•Reality – Moving technology and the infrastructure at this point would be very expensive (money and time).•Renovation costs for office space and ADA compliance could easily begin to exceed $500,000.•All of these associated costs would remain constant under any option and only vary in impact if staffing came into consideration.