National Center for HIV/AIDS, Viral Hepatitis, STD and TB Prevention, Division of HIV/AIDS PreventionCapacity Building Assistance (CBA): New Funding Opportunity Announcement CDC-RFA-PS09-906 Webcast BriefingMarch 24 & 25, 2009
Webcast Presenters Rashad Burgess Branch Chief Capacity Building Branch Nelson Colon-Cartagena Partnerships Team Leader (Acting) Capacity Building Branch DaDera Moore Public Health Analyst Capacity Building Branch Julia L. Valentine Grants Management Specialist Procurement and Grants Office
Capacity Building Assistance (CBA) To Improve the Delivery and Effectiveness of Human Immunodeficiency Virus (HIV) Prevention for High-Risk and/or Racial/Ethnic Minority Populations FOA PS09-906 DaDera Moore, M.P.H., M.S.W. Public Health Analyst
Purpose of CBA To build the capacity of organizations to operate optimally and to provide HIV prevention evidence-based interventions and public health strategies to reduce HIV infection among high-risk and/or racial/ethnic minority populations
Consumers of CBA Services • Community-Based Organizations (CBOs) • Community Stakeholders • Health Departments and Community Planning Groups (CPGs)
Priority CBA Consumers Serve: • HIV positive individuals and their partners • African American Men who have Sex with Men (MSM) • African American transgender individuals • African American high-risk heterosexual (HRH) men and women • Latino MSM • Latino transgender individuals • Latino HRH men and women • MSM of all races/ethnicities • Transgender individuals of all races/ethnicities • Injection drug users (IDUs)
CBA Delivery Mechanisms • Information Transfer: Dissemination of information to a recipient • Skills Building: Training of a recipient • Technical Consultation:Advising a recipient on how to complete a task • Technical Service:Completing a task for a recipient • Technology Transfer: Facilitating a recipient’s access to technologies
Expected Outcome CBA providers contribute to an increase in the quality, quantity, and cost effectiveness of HIV prevention interventions and strategies, and/or the sustainability of the supporting infrastructure systems
PS 09-906 Overview Category A:CBA for CBOs Category B:CBA for Communities Category C: CBA for Health Departments Category D: Resource Center for CBA Providers Category E: Resource Center for CBA Consumers
Category A CBA for CBOsStrengthening organizational infrastructure, interventions, strategies, monitoring and evaluation for HIV prevention • Organizational Infrastructure and Program Sustainability • Strategic Plan for Enhanced CBO Capacity • Organizational Infrastructure • Leadership and Workforce Development • Program Sustainability • Program Collaboration & Service Integration (PCSI) for Front-Line Providers • Intensive CBA • Temporary Detail of CBA Provider Staff • Resource Assistance
Category A CBA for CBOsStrengthening organizational infrastructure, interventions, strategies, monitoring and evaluation for HIV prevention • Evidence-Based Interventions and Public Health Strategies • HIV Prevention EBIs • HIV Prevention Strategies • Supporting Skills Areas • Monitoring and Evaluation • Peer-to-Peer Mentoring and Support • Monitoring and Evaluation (M&E) • Process and Outcome M&E • Logic Modeling • Performance Measurement and Improvement • Data Collection, Management and Analysis
Category B CBA for CommunitiesStrengthening community access to and utilization of HIV prevention services • Develop, test, adapt and diffuse (thru CBA) a community mobilization model that: • Identifies community to be mobilized; • Defines targeted priority population(s) and structural factor(s); • Provides strategies and tools for community-level assessment, collaboration and development; • Implements activities to increase access to and utilization of HIV prevention services; and • Includes a monitoring and evaluation plan.
Category B CBA for CommunitiesStrengthening community access to and utilization of HIV prevention services Acceptable community mobilization models include, but are not limited to: • Public Health Community Mobilization Models • Social Marketing Campaigns • Community-level Interventions • Community Health Workers
Category B CBA for CommunitiesStrengthening community access to and utilization of HIV prevention services • CBA services for communities to develop and implement their own community mobilization models.
Category C CBA for Health DepartmentsStrengthening organizational infrastructure, interventions, strategies, community planning, monitoring and evaluation for HIV prevention • Organizational Infrastructure and Program Sustainability • Organizational and Capacity Building Infrastructures • Leadership and Workforce Development • Program Sustainability • Program Collaboration and Service Integration (PCSI) for Health Jurisdictions • Evidence-Based Interventions and Core Prevention Strategies • HIV Prevention EBIs • HIV Prevention Strategies • Supporting Skills Areas • Peer-to-Peer Mentoring and Support
Category C CBA for Health DepartmentsStrengthening organizational infrastructure, interventions, strategies, community planning, monitoring and evaluation for HIV prevention • Community Planning • Community Planning Processes • Community Planning Groups • Peer-to-Peer Mentoring and Support • Monitoring and Evaluation (M&E) • Process and Outcome M&E • Logic Modeling • Performance Measurement and Improvement • Data Collection, Management and Analysis
Category D Resource Center for CBA ProvidersStrengthening the quality and delivery of CBA services for HIV prevention • Develop and diffuse English and Spanish language marketing, training and TA materials to be used by CBA providers in all other categories.
Category D Resource Center for CBA ProvidersStrengthening the quality and delivery of CBA services for HIV prevention • Coordinate a national CBA provider network. • Conference calls • Newsletter • Website • Face-to-face meetings (i.e., annual CBA provider meeting) • Collaborate with Categories A, B, C and E.
Category E Resource Center for CBA ConsumersStrengthening consumer access to and utilization of CBA services for HIV prevention • Coordinate a national CBA consumer network. • Conference calls • Newsletter • Website • Face-to-face meetings (e.g., national HIV prevention conferences) • Collaborate with Category A, B, C and D.
Notes for Applicants • May apply for no more than two (2) main categories; must submit separate Program Plans, Program Monitoring and Evaluation Plans, and Budgets including Staff Breakdown and Justification • Must apply for at least two (2) components, if applying for Categories A and/or C • Must deliver CBA nationally to consumers serving multiple races/ethnicities, if applying for Categories A, C, D and E • May deliver CBA nationally or regionally to consumers serving one or multiple race(s)/ethnicity(ies), if applying for Category B
Eligible Applicants • Non-profit organizations with 501 (c) 3 status • For-profit organizations • Hospitals • Universities • Colleges • Faith-based organizations • Federally recognized American Indian, Alaska Native or Native Hawaiian tribally designated organizations
Proof of Eligibility • Submission of a complete and responsive application via www.Grants.gov • A valid IRS determination letter verifying a current 501(c)(3) tax-exempt status, if a non-profit organization • Articles of Incorporation, bylaws, or a resolution from an executive board or governing body to operate nationally or regionally within the United States and/or its Territories
Proof of Eligibility (cont’d) • A letter assuring that CBA services will be delivered to organizations serving high-risk and/or racial/ethnic minority populations • Categories A, B, D and E – Five letters of support from organizations that have previously received the applicant’s capacity building services • Category C – Five letters of support from health departments that have previously received the applicant’s capacity building services
Proof of Eligibility (cont’d) • Submit a list of organizations and supporting MOAs to demonstrate proposed collaboration to avoid service duplication and ensure that service gaps are addressed • Submit a list of culturally competent and linguistically and developmentally appropriate training and technical assistance materials that have been developed and utilized by the applicant in the delivery of capacity building services • Submit a completed Prioritized Population Data Sheet, if applying for Category B
Approximate Fiscal Year Funding • Approximately $22.5 million will be made available for the following categorical funding: • Category A: $11,340,000 • Category B: $4,860,000 • Category C: $4,387,500 • Category D: $1,215,000 • Category E: $337,500
PS 09-906 Awards • An estimated 28 cooperative agreements will be awarded: • Category A: 12 Awards • Category B: 9 Awards • Category C: 5 Awards • Category D: 1 Award • Category E: 1 Award • The average award will be approximately $783,000 per 12-month budget period, with a minimum of $270,000 and a maximum of $1,462,500. • The project period will be four years and six months.
Funding Determinations • Special Emphasis Panel Review • Pre-Decisional Site Visit • CDC’s Funding Preferences • The balance of funded applicants serving organizations targeting vulnerable and underserved high-risk and/or racial/ethnic minority populations based on the burden of infection • The geographic balance of funded applicants based on the burden of infection within jurisdictions, as measured by HIV and AIDS reporting
Important Dates • FOA Publication March 11, 2009 • Letter of Intent Due March 25, 2009 • Application Due May 11, 2009 • Special Emphasis Panel Review June 15-19, 2009 • Pre-Decisional Site Visits July 15-30, 2009 • FOA Award Date September 30, 2009
Program Technical Assistance For additional information, refer to the Supplemental Information Document (SID) for Funding Opportunity Announcement PS09-906 and other resource materials available in the PS09-906 Pre-Application Toolkitat www.cdc.gov/hiv/topics/funding/PS09-906.
Program Technical Assistance For program technical assistance, contact: Rashad Burgess, Chief, Capacity Building Branch Department of Health and Human Services Centers for Disease Control and Prevention National Center for HIV, Viral Hepatitis, STD and TB Prevention Division of HIV/AIDS Prevention 1600 Clifton Road, NE, Mailstop E-40 Atlanta, GA 30333 Telephone: 404-639-8339 Email: PS09906@CDC.GOV
Pre-Application Technical AssistanceWorkshop Presentation FOR Request for Announcement PS09-906: March 2009 Presented by: Julia L. Valentine, Grants Management Officer
AGENDA • Grant Application Process • Direct and Indirect Cost • Indirect Cost Rate Agreement • Guidelines for Budget Preparation • Basic Rules for Effective Proposal Writing • Common Errors and Weaknesses Found in Grant Applications • Websites • Contact/Reference Information • Questions and Answers
CDC Grant Application Process • The Procurement and Grants Office is the central receipt point for all assistance applications to CDC. • All Funding Opportunity Announcements (FOA) are published on www.Grants.gov website. • All applications are required to have a Dun and Bradstreet Data Universal Numbering System (DUNS) to apply for a grant or cooperative agreement from the federal government. • To obtain a DUNS number access www.dunsandbradstreet.com or call 1-866-705-5711.
CDC Grant Application Process (cont’d) • All approved/funded applicants’ names and summary statements are submitted to the Grants Office for the award process. • Written notice will be sent to each applicant whose application has been disapproved or has been recommended for approval, but is not expected to be funded during the current funding cycle. • Applications will be held for reconsideration for no more than 12 months in an approved but not-funded status following the date of award.
Direct and Indirect Cost • Direct Costs:All costs that can be identified directly to a program or activity (i.e., An employee’s time spent working on a project, travel, supplies and equipment, etc.) • Indirect Costs: All costs incurred by an organization for a common or joint objective and cannot be identified with a particular project or program but are necessary to the general operation of its activities (i.e., office rent, utilities, clerical salaries, etc.)
Indirect Cost Rate • Indirect cost will be reimbursed on any HHS grant if the recipient has submitted the necessary documentation related to the period for which the indirect cost will be provided. • Whether an organization has a single grant-supported project from HHS and/or other Federal agencies, applicants/recipients are encouraged to develop an indirect cost rate rather than charging all cost directly.
Guidelines for Budget Preparation • For assistance in preparing your budget please refer to the following website at: www.cdc.gov/od/pgo/funding/grantmain.htm • Click on Budget Guidance to obtain the document.
Rules for a Successful Grant Application and Administration • The grant application should be well written and include at a minimum: Program Plan, Objectives, Methods, Evaluation, Budget and Performance Measures. • Performance Measures must be objective/quantitative and must measure the intended outcome. • Applicants are required to provide Performance Measures that will demonstrate the accomplishment of various identified objectives of the grant and cooperative agreement.
Rules for a Successful Grant Application and Administration (cont’d) • The Principal Investigator (Project Director) should meet all of the qualifications listed in the program announcement . • ALL grant applications are required to be submitted on time. • Tailor your grant application to fit the objectives and funds available. • Make sure all points in the Request for Application (RFA) are covered in your application.
Rules for a Successful Grant Application and Administration (cont’d) • Comply with the page limits; include all required forms (e.g., human subjects research assurances, etc.) and refer to instructions and guidance provided in the RFA. • Type and size format specifications must be followed or application will be designated as incomplete and will be returned to the applicant organization without review or evaluation.
Basic Rules for Effective Proposal Writing Before You Begin: • Make sure you have the entire RFA Proposal and the Application Packet. • Read the entire RFA before proceeding. • Determine whether your proposal meets the requirements of the RFA. • Review the information you currently have available and determine the information you must compile.
Basic Rules for Effective Proposal Writing (cont’d) • Follow the suggested format listed in RFA exactly! Follow the CDC outline!! • Late applications will be considered non-responsive.
Common Errors Found in Grant Applications • Missing signatures on applications • Missing indirect cost rate agreements • Incomplete and missing assurance of compliance forms, panel review forms, disclosure forms, tax-exempt status forms, checklists, etc. • Addressing human subjects requirements
Common Errors Found in Grant Applications (cont’d) • Documents inserted in the wrong section • Application not specific to funding priorities of the RFA • Application lacks detail • Insufficient supporting documents • Insufficient evaluation
Common Errors Found in Grant Applications (cont’d) • Not following suggested application outline in developing an application • Not providing a list of application contents • Repeating funder’s language verbatim rather than applying funder’s concepts and themes • Submitting applications that lack consistency between program objectives, activities and the evaluation plan
Commonly Found Weaknesses • Insufficient documentation of agency’s existing efforts • Objectives too broad or too many,not time-phased or measurable • Workplan lacks sufficient detail • Insufficient discussion of current gaps in services and how proposed program will fill those gaps • Letters of Support provided instead of MOAs • When provided, Letters of Support not specific to application
Commonly Found Weaknesses (cont’d) • Inadequate budget justifications • Line item amounts unrealistic • Evaluation plan lacks qualitative and quantitative measures (refer to evaluation plan) • Application contains misspelled words or pages are not numbered
Websites for Accessing Grant Information • Grants.Gov: www.Grants.gov • Catalog of Federal Domestic Assistance: www.cfda.gov • Grant Resources: www.hhs.gov/grantsnet/otherresources/index.htm • Forms: www.cdc.gov/od/pgo/forminfo.htm
Non-Program Technical Assistance For general questions, contact: Technical Information Management Section Department of Health and Human Services CDC Procurement and Grants Office 2920 Brandywine Road, MS E-14 Atlanta, GA 30341 Telephone: 770-488-2700
Non-Program Technical Assistance For financial, grants management, or budget assistance, contact: Roslyn Curington, Grants Management Specialist Department of Health and Human Services CDC Procurement and Grants Office 2920 Brandywine Road, MS E-15 Atlanta, GA 30341 Telephone: 404-639-8321 E-mail: email@example.com