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Ms. Tünde Kállai European Project Coordination - Brussels / Budapest Gábor Szentiványi , PhD

Ms. Tünde Kállai European Project Coordination - Brussels / Budapest Gábor Szentiványi , PhD Hungarian Linux Industrial Association (LIPSZ) The ISSS Conference 2005 3-5 .04. 2005. Prague – Hradec Kralove.

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Ms. Tünde Kállai European Project Coordination - Brussels / Budapest Gábor Szentiványi , PhD

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  1. Ms. Tünde Kállai European Project Coordination- Brussels/Budapest Gábor Szentiványi, PhD Hungarian Linux Industrial Association (LIPSZ) The ISSS Conference 2005 3-5 .04. 2005. Prague – Hradec Kralove e-Village: demonstrating the exploitation of public sector services on an open source platform

  2. Why this initiative in Hungary? • 1500 small villages in Hungary under 5000 inhabitants • The local authorities do not use information systems for supporting their daily work • 41% of the computers is older than three years.The hardware and operating systems are heterogeneous, the running costs are very high. • The officers are not aware of the advantages electronic back office, front office and public services • Electronic registration of documents does not exist, the officers simply print their documents and registry is traditional • More than 37000 pages are photocopied by the officers in one mayor office of the small villages (25000 inh.) per year • Local authorities cannot afford building their own complete systems due to lack of budget and resources

  3. Why this initiative with OSS? • As of today, business continuity and reliability are non-issues for OSS anymore • Bypassing disadvantes: migration, interoperability, because there is virtually no IT to build on • Emphasizing advantages: cost and flexibility • Cost: extremely low entry level is already usable • Flexibility I: allows for precise resource allocation, customization and distribution of SW components on demand with no overhead at all (only OSS can do this!) • Flexibility II: Right sizing service levels with online, remote provisioning

  4. How OSS can deliver? • Villages are to small to be an entity of IT management: not economic • Using the microregion as the scale of IT provisioning, targetting 50-70 thousand inhabitants at once • Set up ASP like IT infrastructure using OSS in the center of the microregion (authentication, file and print services, email, collaboration, knowledge base, document management, database etc.) • Putting only the minimum necessary components to the endnodes, easing the burden locally (e.g. older PCs can also suffice) • Three tier software and service management: • First tier: end users at the nodes • Second tier: IT administrator at the center of the microregion • Third tier: High level support from the technology center • 90-95% of the servicing is on-line between 2. and 3. tier

  5. Business Architecture and processes • Handling back-office, front-office, and public services using the same open, core architecture, whose components are connected by well defined interfaces based on open standards only • Bringing as many as possible resources to the center on the microregion • Data security through elaborate and flexible access management, digital signature and encryption • Extendible on demand, as the need rises, typical sequence: back office, then front office, then public services • Global workflow engine in the center that implements the model of the business processes using open standards • Processes of crucial importance are already identified • Interoperability can be tackled as BPR step-by-step

  6. The main goals of eVillage-project based on MATRIX-structure- A possible approach: the technologies are at horizontal , the verification areas at vertical level, the concret applications are the differents eServices • To create a Common Tools and Techniques for interoperability needs as identified in PAs’ eServices to create a „vertical* and horizontal** application environment” • 1.A web based and MAP tools to be used by a PAs for effective and secure collaboration among members of local Interest Groups of PAs and Citizens • 2.A web based and MAP toolsto be used by a PAs for public «  feed-back » and « consultation » mechanisms of policy making processes and civil societies • 3.A development of a QA framework (methodology and tools) to assure the fulfillment of the citizen needs addressed by PAs • 4.A functional requirements for an ERMS (Electronic Records Management System) including management of hybrid files (electronic & paper records based) at PAs premises • 5.PortalToolkit: development of open source based tool addressing PAs business and integrating collaborative tools of local Interest Groups of PAs and Citizens • 6.A file transfer tool to be used by PAs for secure (encrypted) & network optimized communication based on OS.

  7. The projecttimetable 2003 Q3: Creation of a Questionnaire (completed) 2004 Q1-Q4: Data collection and analysis on the base of user requirements from PAs, corpus: 100 villages, representing 5 microregions (completed) 2005 Q1/Q2: Establishment of an OSS eGovernment Competence Centre in Budapest 2005 Q3/Q4: setup of an OSS eGov network in the public and private sector at national and interregional level including large-scale dissemination of the e-Village results (mainly in NMS and ACC) 2006 Q1- 2007: Starting few pilots in the neighbouring countries (e.g. Czech Republic etc.)

  8. Policy issues Conditions that shall be fulfilled: • Policies and the public procurement must secure free competition, freedom of choice • The nationalITstrategy (MITS – Hungarian Information Technology Strategy) must support open source, open standards and free competition • National and european support is required from the high level of decison makers ( e.g. NORT – National Office of Research and Technology at national level and Structural Funds – e.g. National Development Plan II, to start in 2007 at european level)

  9. The main goals of the eVillage-project – based on technologies based „horizontally”** • Generic Services for architectural components- • 1.A web based and MAP tools to be used by a PAs for effective and secure collaboration among members of local Interest Groups of PAs and Citizens = web and WAP service to be used by a PAs to offer on-line information handling services and common virtual space to members of Interest Groups • A local network IP backbone & Internet protected services for secure and fast interconnection of local PAs networks • A Public Key Infrastructure for Closed User Groups composed by pan-european PAs services through home platforms • Architecture Guideline: Definitional of common organizational and technical framework for CROP

  10. eSERVICE - A TEMPLATE FOR ACTION PLAN • The following template intends to suggest a possible action plan for the "E- implementation" withinthe Municipalities. • The suggested steps are:  • 1.0 Decision of the City Council (Mayor) • 1.1 Study the guidelines • 1.2 Define the implementation scope • a) City Portal • b) City Portal and MIS • c) City Portal, MIS, Citizen Toolset, Service Manager, BOITS, Back Office • d) Back Office applications,- EDMS and/or IEIR and/or MOIN • 1.3 Define implementation strategy • a) Pilot implementation • b) Step-by-step implementation • c) Multiple implementation • 1.4 Define implementation sites and/or PIAPs • 1.5 Decision of the City Council (Mayor) • 1.6 Build a team in the Municipality • 1.7 Allocate tasks to Municipality IT staff or contract a local IT company • 1.8 Define e-services to be implemented • 1.9 ICT procurement and Internet provider • 1.10 License contracts (if necessary) • 1.11 The prototypes installation and adaptation • 1.12 E-services applications development • 1.13 Staff training • 1.14 Promotion • 1.15 Implementation

  11. G2G - internal relationships among governmental institutions and departments G2C - relationships between government and citizen G2B - relationships between government and the business world G2E - relationships between governmental institutions and their employees B2C - commercial relationships between citizen and business B2B - commercial relationships within the business entity.

  12. Agro Project Integration pilot eHealth Core Applications pilot Citizen Dialogue Service pilot eVoting SIG. Web and MAP tools SIG Background Technologies Collab. platform Basic Tech. Portal- Toolkid ERMS QA File Transfer Feed- back 1.Technologies For eGov interop. 2.Technologies For change Management 3. Socio-economic models Service oriented Arch. 1-2-3...n.Pilots in EU 25 MS Semantic and Organisational. Interop. Ontology + Knowledge Management OS + Integration and PPP

  13. The main goals of eVillage-project based on MATRIX-structure- A possible approach: the technologies are at horizontal , the verification areas at vertical level, the concret applications are the differents eServices • To create a Common Tools and Techniques for interoperability needs as identified in PAs’ eServices to create a „vertical and horizontal application environment” The integrators are responsible for the implementation and integration of the software on the system platform. They can even proceed to the implementation of missing interfaces and/or release to assume compatibility. Finally, oneoperability concern is addressed through events organized and coordinated by a members. This is the diagram of the future consortium:

  14. Data manager Administrators End-users Data migration A Portal, as integrator unit Functions and Data Business area + governmental organisations Portal Structured and non-structured data Citizen Citizens/NGOs IBM Portal Server Civil organisation Applications • eSERVICE - A TEMPLATE FOR System integration

  15. Microregion Microregion GROWER OF VINE GROWER OF VINE TOURISM PORTAL TOURISM PORTAL TOURISM OF VILLAGE TOURISM OF VILLAGE PARISH HALL PARISH HALL E G E R ONE-LINE CONTACT ESTABLISHMENT OF SELF-GOVERNMENT HOTEL CABLE TV TOURISM PORTAL The main administration processes : 1.Integrated Financial and Budgetary Management 2. Electronic Document Management System 3.e-Procurement MAYOR HOUSE CITIZENS 4. Info-System of local Tourism (e.g. Wine-tourism) 5. Public Wealth, Property, Road, Public Utilities and Cementery ‘s Cadasters redundant server QUARTER OF TOURISTS TRANSPORT

  16. Final • Customer Modelling 

  17. Activities of the planned OSS eGov Competence Center • Planned activities: Research - Education – Pilots +Trials – Demo center : • 1. e-Village pilot project – in two selected microregions,to be realised in 2005 • 2. Seminars and workshops • Vendors / End users • Technical / Managerial • 3. Direct assists • Consultation • Test & evaluate • 4.Learning opportunities and education in the High Schools: development of a new training course starting in the new academic year: „IT officers in the public administration” • 5.Assisting community projects (at national and european level)

  18. Partnerships in the project: • Hungarica Sprl. (Project coordination : PM – Administration) • ULX Ltd. (Project coordination : PM – Technology) • LIPSZ – Linux Industrial Association (QM & RM) • Association of Intelligent Settlements – ITOSZ (enduser) • Association of the Development Agencies of Small Regions – KFTOSZ (enduser) • Budapest Tech (Competence Certer hosting) • MONET 2000 Ltd. (EU Best Practices) • Large multinational IT companies (vendors, suppliers) • Hungarian Telecommunication Company (MATAV) • Tatabanya City Council and its small region • More info: tkallai@axelero.hu or szentivanyi.gabor@lipsz.hu

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