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Asset Management Training for Principals

Learn how to tag, track, and manage district assets effectively while staying compliant. Get trained on the new FAST system and property control guidelines in July 2013.

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Asset Management Training for Principals

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  1. New Principal Training Property Control July 2013

  2. Mission • Our Mission is to ensure proper tagging, tracking, and disposition of District assets while maintaining compliance with external and internal property guidelines.

  3. Tagging District Property • All equipment with unit cost of $1,000 or more • Four exceptions regardless of cost: • All computers, desktops and laptops (iPads are considered laptops) • All printers • All LCD projectors • All interactive white/smart boards

  4. Tracking District Property • By site number • By property number • By serial number • By purchase order number • By employee number (E-number)

  5. Maintains a database listing District assets • Detailed summary reports are available by individual site

  6. Performing Physical Inventories • Principal notified 5 days in advance • Principal notifies school staff to bring in all District equipment during the inventory process

  7. New Fixed Asset System (FAST) • Electronic scanning system • Summer refresh deliveries are being scanned into FAST on a daily basis • We hope to inventory all schools every year • Additional enhancements to the FAST system • Continually working with Technology Services

  8. eqTransfer • The fixed asset system (FAST) will be updated once Property Control receives the signed eqTransfer Form from the Warehouse. • This Form serves as a record of all transfers. • All transfers must be from one Local Asset Coordinator to another. • All parties involved must keep copies of the transfer paperwork on file in order to maintain a paper trail on the transfers. • Property transferred or removed should be kept in a secure location and should not be stored outside. • The eqTransfer program will be used for all property transfers. The eqTransfer manual is located on the Financial Services University Website.

  9. Contact Tim Conner Property Control Supervisor timothy.conner@cobbk12.org 770-590-4517

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