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Los Angeles Unified School District Information Technology Division

Los Angeles Unified School District Information Technology Division. Schools and Libraries Universal Service Program (E-Rate) Services Ordered and Certification Form (FCC Form 471) Instructions for Filing. Los Angeles Unified School District Information Technology Division. DEADLINE!!!

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Los Angeles Unified School District Information Technology Division

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  1. Los Angeles Unified School District Information Technology Division Schools and Libraries Universal Service Program (E-Rate) Services Ordered and Certification Form (FCC Form 471) Instructions for Filing

  2. Los Angeles Unified School District Information Technology Division DEADLINE!!! April 15

  3. Los Angeles Unified School District Information Technology Division The FCC suggests you submit the Form 471 as early as possible, so that you can be contacted and problems can be resolved before the window closes -- if everything is not resolved by April 15… you will not be “First-In-Line”

  4. Los Angeles Unified School District Information Technology Division • Must be submitted in form • Clocked into Iowa City by US Postal Service or express delivery service • If form is late, it is not “First” in First-Come-First-Served PAPER

  5. Los Angeles Unified School District Information Technology Division If you do not make the deadline-- You can still submit-- But you will not be considered “FIRST IN LINE” for the 1998 funds

  6. Los Angeles Unified School District Information Technology Division Remember, no online submissions-- PAPER SUBMISSIONS ONLY!

  7. Los Angeles Unified School District Information Technology Division US Postal Service: Schools and Libraries Corporation P.O. Box 4217 Iowa City, IA 52244-4217

  8. Los Angeles Unified School District Information Technology Division US Postal Service with return receipt OR express delivery service (FedEx, UPS): Schools and Libraries Corporation c/o Sherri Chalupa 2510 N. Dodge St. Iowa City, IA 52245

  9. Los Angeles Unified School District Information Technology Division The Form 471 must meet the following requirements, or it will be automatically rejected: • Correct Form • Completed Certification • Previously Filed Form 470 • Valid Signature Date • Completed Form

  10. Los Angeles Unified School District Information Technology Division The SLC Program Integrity Assurance (PIA) will check the forms for Correctness, Certification, Form 470, 28 days on the Web, and Completeness

  11. Los Angeles Unified School District Information Technology Division ALL QUESTIONS FROM PIA AUDITORS MUST ANSWERED WITHIN FOUR DAYS. THE FOUR DAYS MAY EXTEND BEYOND APRIL 15.

  12. Los Angeles Unified School District Information Technology Division Correct Form must include correct OMB form # and be visually equivalent to the official form Either print the Adobe Acrobat PDF version and type your application on it OR fill in the Excel spreadsheet Check our E-Rate Information page for both

  13. Los Angeles Unified School District Information Technology Division Completed Certification Form must have an ORIGINAL signature (not Xeroxed) from principal, cluster leader must be dated should be in blueor color other than black

  14. Los Angeles Unified School District Information Technology Division Previously Filed Form 470 Form 470 must have been submitted for all existing contracts or new services The Form 471 must be based on EXISTING Form 470--(indicate in Item 7 if for EXISTING contract, contracts signed AFTER 470 posted, or a modification to another 471)

  15. Los Angeles Unified School District Information Technology Division • Valid Signature Date • If you are asking for NEW service, • then the date of the Form 471 must be • at least 28 days after the date you posted • the Form 470 (check your Form 470 • on line for date) • That means the LAST day to post the • Form 470 was March 18

  16. Los Angeles Unified School District Information Technology Division • Completed Form • Item 1 -- Entity that will be paying the • UNDISCOUNTED part of the bill • -- should be same as Form 470 • Item 2 -- should be same as Form 470

  17. Los Angeles Unified School District Information Technology Division • Item 3a -- NCES code -- should be on Form 470 • If you did not get your code: • www.lausd.k12.ca.us/lausd/itd/erate/ • click on National School Locator • or call 888-203-8100 for assistance

  18. Los Angeles Unified School District Information Technology Division • Item 3b -- SLC administrator will insert • Item 3c -- comes from Item 19 of the • Form 470 -- it was inserted for each • billed entity when you posted them • EACH billed entity must submit its own • Form 471--if only ONE entity will pay the • bill, then only ONE Form 471 need be filed IMPORTANT!!!

  19. Los Angeles Unified School District Information Technology Division • Item 4a --- should be same as Form 470 • Item 4b --- should be same as Form 470 • EXCEPT THAT • EACH billed entity must submit its own • Form 471--if only ONE entity will pay the • bill, then only ONE Form 471 need be filed

  20. Los Angeles Unified School District Information Technology Division • Item 5 -- should be same as Form 470 • this is the address, phone #, e-mail • of the BILLED ENTITY • it will be used for statistics • and audits • the next item is the contact information • for the project leader -- questions • will be directed there

  21. Los Angeles Unified School District Information Technology Division ALL QUESTIONS FROM PIA AUDITORS MUST ANSWERED WITHIN FOUR DAYS. THE FOUR DAYS MAY EXTEND BEYOND APRIL 15.

  22. Los Angeles Unified School District Information Technology Division • Item 6 -- our suggestion is that the • contact person be the project • leader AT THE SCHOOL OR • CLUSTER SITE • most questions will be details • regarding the services you have • requested • school contact can refer to • Purchasing or Public Works • if necessary

  23. Los Angeles Unified School District Information Technology Division Item 6 (continued) If the contact person is a classroom teacher, we suggest that person be provided with a phone, or with an arrangement for contact from the office and class coverage. There may be questions from a District office, from your vendors or from the “feds”.

  24. Los Angeles Unified School District Information Technology Division Item 7a -- only for existing contracts Item 7b -- most of you -- you requested a new service by posting a Form 470 on the SLC Web site

  25. Los Angeles Unified School District Information Technology Division • Item 7c • if you wish to modify or supplement • a previous Form 471 (put the • APPLICATION NUMBER • of the Form 471 you are modifying • in Item 3b)

  26. Los Angeles Unified School District Information Technology Division • Item 7c (continued) • if you are adding service, list only • services added • if you are deleting services, call SLC • 888-203-8100

  27. Los Angeles Unified School District Information Technology Division • Block 3 -- Characteristics of Applicant • and Applicant’s Service • Order (Items 8a -- 13d) • Basically the same as the information • you posted in Block 3 of • Form 470 • EXCEPTION -- if you posted a • comprehensive Form 470 and • each billed entity is filing a • separate Form 471

  28. Los Angeles Unified School District Information Technology Division • Block 4 - Item 14 • % ELIGIBLE for (not necessarily receiving) • national school lunch program as • of Dec 1, 1997 (or use Norm Day) • we can get % for multi-campus projects • if it would help you

  29. Los Angeles Unified School District Information Technology Division • Item 14 (continued) • For multi-campus applications: • Calculate discount for each school • <1 = 20% • 1-19 = 40% • 20-34 = 50% • 35-49 = 60% • 50-74 = 80% • 75-100 = 90%

  30. Los Angeles Unified School District Information Technology Division Item 14 (continued -- multi-campus) 1.) Discount rate for each school times Norm Day or Dec. 1 enrollment 2.) Add the products from (1) 3.) Sum enrollments 4.) Divide (2) by (3), round to nearest whole number

  31. Los Angeles Unified School District Information Technology Division • Items 15 and 16 • Item 15 is for “shared” services • Item 16 is for “Site Specific” services • Services can only appear in Item 15 • or Item 16, never both

  32. Los Angeles Unified School District Information Technology Division Item 15 & Item 16 • In column 1 of both items, use the SLC • Service Provider Identification • Number (SPIN) • . . . If you do not know the SPIN, use the • Full Legal Name of the company

  33. Los Angeles Unified School District Information Technology Division Item 15 & Item 16 • In column 3 of both items, use the District • contract number -- used for audits

  34. Los Angeles Unified School District Information Technology Division Item 17 You must attach an appendix that lists the services that will be provided

  35. Los Angeles Unified School District Information Technology Division Item 18 Filled in by SLC administrator Item 19 Make a good faith estimate of dollars you will need for next year

  36. Los Angeles Unified School District Information Technology Division • ADVICE FROM THE FCC: • Do not ask for “pie-in-the-sky” • Do not contract for services you will • not be using during the year Congressional opponents of E-Rate will look for unrealistic requests as ammunition to shoot down the program

  37. Los Angeles Unified School District Information Technology Division Item 20 Check only if the application is SOLELY for basic telephone -- this should not be any of you

  38. Los Angeles Unified School District Information Technology Division Item 21 -- check box labeled “a.”

  39. Los Angeles Unified School District Information Technology Division • Item 22 -- According to the FCC: • this item will be the target of audits • E-Rate has many enemies • they will be looking for • “wires to nowhere . . .”

  40. Los Angeles Unified School District Information Technology Division Item 22 (continued) The members of the Council of Great City Schools say: “It makes sense to wire a whole building at once (because of disruption and expense), even if you don’t have the money to put a computer at each drop”

  41. Los Angeles Unified School District Information Technology Division • No one knows how this will come out. • Prudence dictates that you do not build • what you cannot connect. • you are signing that you have computers, • training, software and ELECTRICAL • -- HAVE THEM! • if schools lie, enemies of E-Rate will use • that fact to kill the program

  42. Los Angeles Unified School District Information Technology Division Item 23 The Form 486 (Indicating you have begun receiving services) will REQUIRE CERTIFICATION that your Technology Use Plan has received State approval

  43. Los Angeles Unified School District Information Technology Division Item 24 If your plan has not yet received State approval, DO IT NOW! Have your approval letter ready for the AUDITORS

  44. Los Angeles Unified School District Information Technology Division Remember -- The Technology Plan should include: Clear Goals and Strategies Professional Development

  45. Los Angeles Unified School District Information Technology Division Technology Plan What Do We Have Now --(equipment, software, training, support, maintenance) ?

  46. Los Angeles Unified School District Information Technology Division Technology Plan What Do We Need ? (--should include what you are asking for) Sufficient Budget Shown to Meet Stated Goals

  47. Los Angeles Unified School District Information Technology Division Technology Plan Evaluation Component (--how will you know that you have accomplished the goals you have stated?)

  48. Los Angeles Unified School District Information Technology Division Item 25 -- have contracts, numbers, etc. ready for the AUDITORS Item 26 -- make sure equipment items go into your inventory, and have your inventory ready for the AUDITORS Item 27 -- e.g. the District application for data lines gives same bandwidth to all schools

  49. Los Angeles Unified School District Information Technology Division • Item 28 • Certify that you are aware that you may • be audited • Commit to retain any and all worksheets • that you used to arrive at data • entered on 470 and 471s • (3 years for 470, 5 years for 471)

  50. Los Angeles Unified School District Information Technology Division • Items 29 -- 33 • The certification • Remember: • a paper Form 471 must be submitted

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