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  1. PART 1 Elements of an Effective Service Project BY CVC / AG KAUSHIK MANEK

  2. Learning Objectives • Understand the components of a successful service project. • Understand the need to carry out a project in each of the Avenues of Service. • Recognize the need to undertake projects that address the real needs of the community being served. • Know how to conduct a needs assessment of a community. • Evaluate the impact of service projects. 49

  3. Rotary’s Motto Service Above Self 50

  4. Four Steps of a Successful Service Project • Needs assessment • Planning • Implementation • Evaluation 51

  5. Internal Evaluation Purpose: • Identify strengths and weaknesses to choose a service project that fits the club Aspects to evaluate: • Membership • Skills and talents of members • Past experiences 52

  6. External Evaluation Purpose: • Determine a community’s greatest needs Aspects to evaluate: • Economics • Geography • Education • Demographics • Politics 53

  7. Financial Resources • Funds from individual donors or local businesses • Rotary Foundation grants • Grants from other foundations 54

  8. Human Resources • Rotarians and their family members • District committees • Community members • Foundation alumni • Youth Exchange students • Rotaractors and Interactors • Rotary Community Corps • Other Rotary clubs 55

  9. Informational Resources • Communities in Action: A Guide to Effective Projects • World Community Service Handbook: A Guide to Action • The Guide to Humanitarian Grants • Rotary Community Corps Handbook • Humanitarian Grants Program • www.rotary.org 56

  10. RI Structured Programs • Interact • Rotaract • Rotary Community Corps (RCC) • Rotary Fellowships • Rotary Friendship Exchange • Rotary Volunteers • Rotary Youth Leadership Awards (RYLA) • World Community Service (WCS) • Youth Exchange 57

  11. Questions to Consider • Did the project meet needs as envisioned? • Was there opportunity for broad participation? • Was there a balance between financial and hands-on assistance? • Was there adequate media coverage? • Was the club able to meet financial demands? 58

  12. PART 2 New Club Leadership Plan and Structure

  13. Learning Objectives • The Elements of an Effective Rotary Club. • Club Administration. • The New Structure. • The Constitution & By-Laws of a Rotary Club. • The Club Inventory. • The Goals Worksheet – Goal Setting. • Club Presidents Monthly Calendar/Check List. • Administrative requirements to RI and District. • The Planning Guide for an Effective Rotary Club. • An Effective Service Project.

  14. CURRENT STRUCTURE Board of Directors Club Service Community Service Vocational Service International Service • World Community Service • Rotary Foundation • Rotary Volunteers • Youth • Attendance Officer • Club Bulletin • Fellowship • Magazine • Membership Dev • Program • Public Relations • Classifications • Rotary Information • Human Development • Community Development • Environmental Protection • Partners in Service

  15. RECOMMENDED NEW STRUCTURE Board of Directors Membership Service Projects The Rotary Foundation Public Relations Club Administration • Community Development • Community Service • Environment Protection • Human Development • International Service • Vocational Service • World Community Service • Public Relations • Alumni • Annual Giving • Grants • GSE • Permanent fund • Polio Plus • Scholarships • Attendance • Club Bulletin • Club Service • Fellowship Activities • Magazine • Programme • Classifications • Membership • Membership Development • Rotary Information

  16. From Club Service Committee

  17. Club Administration

  18. Membership

  19. Public Relations

  20. Service Projects

  21. Vocational Service Committee

  22. Community Service Committee

  23. International Service Committee

  24. Rotary Foundation Committee

  25. Trusts / Endowments

  26. PART 3 SELECTING AND PREPARING YOUR TEAM

  27. Club Team Building – (CTB) January & February • Convener: Club President Elect 2006-07. • Participants: • In-coming Board Members 2006-07. • Any other club specific committees e.g. • vCharitable Trust Chair. • vMedical Trust Chair. • vEducation Trust Chair. • Conduct in 3 to 4 In-coming Board Meetings or ½ to 1 Day Seminar

  28. Topics for Board Meeting • Review & Establish Board Structure for 2006-07. • Review Club Officer’s Kit and Distribution of relevant materials. vClub Presidents Manual. vClub Secretary’s Manual. vClub Committee Manual. vThe ‘Rotary Foundation Quick Reference Guide’ vPlanning Guide for Effective Rotary Clubs.

  29. Topics for Board Meeting • Review from Manual of Procedures Part 1 Club Administration. • Review for adoption Standard Rotary Club Constitution. • Review for adoption Rotary Club Bylaws especially the following: vArticle 1 Section 1. vArticle 2. vArticle 4 Sections 1, 2 & 4. vArticle 5 Sections 1 & 2.

  30. Role of Current Assistant Governors vTo ensure that In-coming Boards meet and undertake the above. vAssist where required. vEncourage use of Past Club Presidents. vMotivate to attend: ·Pets; ·Cots; ·District Assembly & District Conference.

  31. PART 4: DISCUSSION MOTIVATION Q: How do Clubs Motivate their Club Members?

  32. PART 5: Q & A THE END