The Onboarding Center Who: The Onboarding Center Staff Manager-Amy Grubbs What: New Hire Services Where: Joyner Visitor Center 1210 Varsity Drive Raleigh, NC 27695 When: Monday-Friday, 7:30 am – 5:00 pm How : Email: email@example.com Phone: (919) 513-1278 Fax: (919) 515-1693 Website: http://onboarding.ncsu.edu/ We are here to SERVE You!
NC State at a Glance * Founded in 1887 * Land Grant Institution * Largest four-year institution in NC * 5th best value among public U.S. universities (2013-U.S. News & World Report) * NCAA Division I university * Atlantic Coast Conference * 23 sports represented * 195,000 living alumni * 9,000 employees * 34,000 students (100 NC counties, 50 states, 119 countries) 10 Colleges CALS, Design, Education, Engineering, Natural Resources, CHASS, Sciences, Textiles, Management, Vet Medicine
Thomas Ross President The University of North Carolina Appalachian State University East Carolina University Elizabeth City State University Fayetteville State University NC A&T State University North Carolina Central University NC State University UNC Asheville UNC Chapel Hill UNC Charlotte UNC Greensboro UNC Pembroke UNC Wilmington UNC School of the Arts Western Carolina University Winston-Salem State University NC School of Science and Mathematics Dr. Randy Woodson Chancellor NC State University
EPA or SPA Employee? • SPA employees are Subject to the State Personnel Act (NC General Statute 126) • Policies and guidelines established through the Office of State Human Resources • EPA employees are Exempt from the State Personnel Act (NC General Statute 126) • Policies and guidelines established through UNC General Administration • EPA Non-Faculty; Faculty; Senior Academic Administrative Office (Tier I or II)
GET Started on Campus • Get your packet--review information in New Employee Guide • Get your parking permit • Get dressed in red--Spirit Citation in packet ($5 coupon) • Get picture taken for campus ID card: Wolfpack One Card. You may request debit card and bank services • Get registered for NEO200-Benefits Orientation (or complete online) • Get the paper--Sign up for “The Bulletin” which is the campus news source and sign up for other relevant department listservs. Go to http://bulletin.ncsu.edu and sign up at the bottom of the page.
Get Paid! Online Payroll Checklist ____ Set Up Direct Deposit ____ Review Pay Schedule ____ Complete Tax Withholding (W-4/NC-4) ____ Consent for W-2 Year End Tax Statement http://go.ncsu.edu/payrollneo Brochure with details in packet
Get the Goods! Howling Cow (Ice cream, milk, egg nog) Port City Java locations Dining locations Food Trucks Moving With The Pack Discounted season football tickets with free parking and discounted season basketball tickets
Get the Goods! University closed for a week in December Gym and University Recreation Child care resources (Wolfpups) Local discounts (Wolfperks) Registering personal devices Discount computer software University Temporary Service State Employees Credit Union Sign of the wolf
Get Involved! Faculty Senate www.ncsu.edu/faculty_senate Mission: The North Carolina State University Faculty Senate is the sole, all-campus, faculty-elected, representative, and deliberative policy proposing body of the University. As such, the Faculty Senate assumes an active role in the University governance system through its responses to committee reports and its policy resolutions which are presented to the University administration for acceptance and implementation. Staff Senate http://staffsenate.ncsu.edu Mission*: The Senate is an advisory body to the University Chancellor. In fulfilling this role, the Senate shall: • Provide feedback and consultation regarding interest/concerns • Make recommendations on policies and regulations • Assist in the communication of issues and institutional activities & promote/facilitate staff participation • Serve as the primary liaison between staff members and the Chancellor, the University Council, the Board of Trustees, the Chancellor’s Liaison Committee, the Faculty Senate, the Student Senate, and the UNC Staff Assembly; • Represent all SPA and EPA professional and support staff *this is an excerpt, full mission on Staff Senate webpage
Krispy Kreme Challenge 2.5 miles, 12 doughnuts, 2.5 miles www.krispykremechallenge.com Proceeds NC Children’s Hospital Carly Swanson, 1st place woman in 2012 (36:14)
Plunge: Jump into Lake Raleigh on Centennial Campus in February. Create your own team of friends, family, and co-workers or join an already established team. http://www.ncstatepolarplunge.com/ Donate: Not a runner or a jumper? You can contribute to a participant. 5K Torch Run: Get warmed up for the plunge! Volunteer: Volunteer your time to help set up for the event, work registration tables, or distribute coffee and chili at the event.
Don’t get a Ticket! • All parking on campus is by permit only – faculty/staff must display the appropriate permit • Wolf Trails-Alternative transporation options • GoPass-$25 annually for CAT & TTA buses • Carpooling benefits • WolfWheels-Can rent bikes by the day, week, semester • Wolfline Transit • No charge to faculty/staff • Join Wolfline listserv • Runs every 10-20 minutes, depending on route • WereWolf evening runs every 30-35 minutes • Fully accessible to persons with disabilities.
Get Smart! • Tuition Waiver (2 courses per academic year tuition-free) • Classes at NCSU & other UNC schools • Distance Education (DELTA) • NC State Computer Training Unit • Training & Organizational Development • Faculty Center for Teaching & Learning • NC State Libraries (and all UNC System)
Get Help! Faculty and Staff Assistance Program (FASAP) Personal issues, planning for life events or simply managing daily life can affect your work, health and family. The NC State University FASAP Program: • Provides support, resources and information for personal and work-life issues. • Is university-sponsored, confidential and provided at no charge to you and your dependents. • Can help you and your family deal with everyday challenges. • Please refer to your New Employee Orientation Guide on page 10 for more information.
Get Connected • University Page: NC State University • Athletics: NC State Athletics, Pack Pride • Dining: ncstateuniversitydining • Bookstore: NCSUbookstore • Library: ncsulibraries • University Page: @NCState • Athletics: @PackAthletics, @packpride • Dining: @ncstatedining • Bookstore: @NCSUbookstore • Library: @ncsulibraries • NCSU Wolfline: TransLoc: Transit Visualization • Location enabled photographic guide to the history of NC State: Wolf Walk
Diversity at NC State… A Responsibility to the Pack
July 1, 2011 • Vice Provost for Institutional Equity & Diversity, Joanne Woodard • Equal Opportunity & Equity • Faculty/Staff Diversity; • Student Diversity (including MSA); • Campus Community Centers (AACC, Women’s Center, GLBT Center)
Diversity @ New Employee Orientation • University’s commitment to achieve an inclusive and diverse working and learning community • Encourage employee participation and contribution to promoting diversity
Diversity is… • “An inclusive community of people with varied human characteristics, ideas, and world views and whose interactions both benefit and challenge each other to grow while making the community better.” -NC State University Definition of Diversity
Who is Diverse? • Visible diversity • Invisible diversity • Ups-Downs
Diversity @ NC State • Land-grant mission – to serve the people of NC and promote the economic, social, and political welfare of the State. • Shared university goal • 2003 US Supreme Court ruling in Michigan Found “a compelling interest in obtaining the educational benefits that flow from a diverse student body.” Diversity is good for everyone.
Measurable Cognitive Benefits Documented success for student and professional growth and productivity: • Increased cognitive complexity (Antonio et al., 2004) • Enhanced perspective taking (Gurin, 2002) • Better problem-solving (Chang, 2002) • Improved decision making (Dey, Hurtado, & Gurin, 2002)
Competitive Advantage in the Workplace Contributions to Cultural Competency • People Skills • Teamwork/Team Building • Heightened creativity • Expanded Comfort Zone • Increased self-awareness • More positive attitude/orientation towards others who are different • Increased knowledge/understanding of others who are different • Enhanced cross-cultural skills
The NC State Population2008 Staff Well-Being Survey2010 Student Climate Survey • Disability: • 2% of staff (4% don’t know if ADA-qualified); • 11% of students (5% prefer not to answer) • ESL: 7% of staff; 6% of students • GLBT: 3% of staff; 6% of students (2% prefer not to answer) • Religion (undergraduate, graduate) • Christianity: 56%, 39% • Secular: 16%, 23% • Other (e.g. Islam, Hinduism): 5%, 25%
How You Affect the Pack • You contribute to your work environment • You can seek out opportunities to engage in and learn about other cultures and other ways to think about and/or process information • You can increase your own self awareness • You can encourage others to seek diverse points of view • You can identify and eliminate discriminating and harassing behaviors.
OIED Video • OIED: Past, Present and Future
Subscribe to the Diversity Digest! http://oied.ncsu.edu/oied/subscribe_diversity_digest.php
Important Legal Topics for New Employees Presented by: NCSU Office of General Counsel
Overview • Public Records • Contracting Authority • COI/COC/Secondary Emp. • Negligence Liability • Alcohol and Drug-Free Workplace • Whistleblower Protection • Required Reporting (property damage, misconduct, etc) (NC State President Alexander Q. Holladay – c.1910)
Public Records • …“[M]ade or received pursuant to law or ordinance in connection with the transaction of public business by any agency of North Carolina government or its subdivisions.” • They exist "regardless of physical form or characteristics.“
Public Records Legislative Policy • …”[T]he property of the people.” • “…[O]btain copies of their public records and public information free or at minimal cost….” • “…[S]hall permit any record.. to be inspected and examined at reasonable times and under reasonable supervision….” (President W.C. Riddick, The Agromeck– 1920)
Public Records • “No public official may destroy…any public record…without the consent of the Department of Cultural Resources.” • Records must be preserved and protected
Public Records What does this mean to you, new employee? • No confidentiality* • No expectation of privacy • Must preserve documents • Consider appropriate email use *Some exceptions apply – Contact General Counsel’s office for details
Contracting Authority • What is a contract? • Authority to sign? • Consequences?
Contracting Authority *Excerpt from Reg 01.20.02
COI/COC/Secondary Employment • What are Conflicts of Interest (COI) and Conflicts of Commitment? • Am I required to report secondary employment? • Why I should be concerned?
COI/COC/Secondary Employment • Conflicts of Interest: Financial or other considerations that may compromise (or have the appearance of compromising) one’s objectivity or independent professional judgment • Conflicts of Commitment: When pursuit of outside activities interferes with university work obligations
COI/COC/Secondary Employment • COI/COC – EPA • Secondary Emp. – SPA • Both require informing NC State management
COI/COC/Secondary Employment • Why should I be concerned? • Loss of federal funding • Employee discipline • Possible criminal penalties • Purchase contract cancellation
Negligence Liability • Sovereign Immunity • Waived by Tort Claims Act • Liability for employee negligence • NC State and employee can be sued • Only one recovery (“The King”)
Negligence Liability • NC State’s liability limits = $1M • Employee’s liability limits = ? • Defense of State Employees Act (DSEA) – “Course and scope of employment” • Insurance (Car Crash at Free Expression Tunnel – 1972)
Alcohol and Drug-Free Workplace • NC State = Alcohol and Drug-free workplace • Employees may not report to work under influence of drugs/alcohol • Sale/service of alcohol at NC State-sponsored events strictly regulated • Substance abuse programs available (Chancellor’s Alcohol and Drug Memo – 9/21/12)
Whistleblower Protection • Employees encouraged to report observed, suspected or apparent employee misconduct • “Whistleblower” protected from retaliation (e.g. privacy, reputation, safety) • False Claims Act = rewards • Research Misconduct
Conclusion For Additional Information: Contact the Office of General Counsel - 304 Holladay Hall, Campus Box 7008 - (919) 515-3071
GETTING HELP LOCAL IT SUPPORT 515-HELP (515-4357) Help@ncsu.edu Walk-in Center, West Dunn Building http://help.ncsu.edu COLLEGE DEPARTMENT