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Getting Your EMS Started: Policy Statements. EPA Regions 9 & 10 and The Federal Network for Sustainability. Objectives. After this discussion, you should be able to: List the things that should be included in an environmental policy statement Describe the importance of a policy statement

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getting your ems started policy statements

Getting Your EMS Started:Policy Statements

EPA Regions 9 & 10

and

The Federal Network for Sustainability

objectives
Objectives

After this discussion, you should be able to:

  • List the things that should be included in an environmental policy statement
  • Describe the importance of a policy statement
  • Determine if your agency has a policy statement
overview
Overview
  • Definition of a policy statement
  • Importance of a policy statement
  • Timing the development of a policy statement
  • Examples of policy statements
definition
Definition

An environmental policy is a statement by an organization of its intentions and principles in relation to its overall environmental performance which provides a framework for action and for the setting of its environmental objectives and targets. (ISO14001)

iso 14001 requirements
ISO 14001 Requirements

In an ISO 14001 conformant EMS, an E. policy statement must:

  • Be appropriate to the nature, scale and E. impacts of its activities, products or services
  • Be documented, implemented, maintained and communicated to all employees
  • Include a commitment to:
    • Continual improvement and prevention of pollution
    • Compliance w/ environmental regulations and other requirements to which the organization subscribes
  • Be available to the public
iso 14004 on environmental policy
ISO 14004 on Environmental Policy

Some other considerations in developing policy:

  • Coordination with other organizational policies – safety, quality
  • Specific local or regional conditions
  • Life cycle thinking
  • Involvement and communication with interested parties
  • Work toward sustainable development
  • Use of EMS by suppliers and contractors
policy statement importance
Policy Statement Importance
  • Demonstrates management commitment
  • Defines framework for EMS
    • for example, ISO 14001
      • 3rd party registration
      • self-declared
  • Provides framework for setting objectives and targets
timing the policy statement
Timing the Policy Statement

Policy statement may not be first step

  • Review your agency’s policy
  • Determine level of awareness of EMS with senior managers
  • Make a case for EMS first
making a case for ems
Making a Case for EMS
  • Identify your facility’s priorities
    • Mission statements
    • Resource allocation
  • Determine management’s priorities
  • Ground the EMS in those priorities
    • Improve compliance
    • Reduce cost
    • Enhance mission
examples of policy statements
Examples of Policy Statements
  • Executive Order 13148
  • DoD USD/ATL Memo - April 5, 2002
  • EPA EMS Implementation Policy - May 17, 02
  • USAF Memo - January 5, 2001
  • Army OASA(I&E) Memo - July 13, 2001
  • NPS - Memo from Director
  • DoE Notice 450.4 - February 5, 2001
statements from facility managers
Statements from Facility Managers
  • Facility managers represent lowest level of management chain with operational control over EMS aspects
  • Most employees follow the lead of the facility manager, not environmental managers
writing the policy statement
Writing the Policy Statement
  • Make policy statement consistent with EMS framework
  • Appropriate to activities at facility
summary
Summary
  • ISO 14001 defines minimum pieces of a policy statement
  • ISO 14004 provides further assistance
  • Policy provides framework for EMS – key document
  • Timing of policy statement is important
  • Many agencies already have policy statements – but may need changes