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WKCE/WAA-SwD Packing and Shipping Presentation
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  1. WKCE/WAA-SwD Packing and Shipping Presentation 2014-15

  2. After Testing • Packaging and Shipping Materials • School Header Sheet • Rust color for WKCE • Blue color for WAA-SwD • Lowest Tested Grade • Returning Test Materials

  3. Return of Testing Materials Overview • Return a WKCE test book or a WAA-SwD student Answer Document for all enrolled students – whether tested or not • Save boxes that tests came in to ship materials back to CTB • Separate WKCE materials from WAA-SwD materials • Separate “to be scored” materials from the “not to be scored” materials • Register for online retrieval by November 14, 2014

  4. Before Returning Testing Materials • Prior to packing materials • Visit the Pre-Test workshop website (http://oea.dpi.wi.gov/assessment/WKCE/trainings) to view the packing/shipping PowerPoint presentation

  5. School Header Sheet WAA-SwD WKCE

  6. School Header Sheet – Lowest grade Incorrect information on School Header Sheet? Call OSA at (608) 267-1072

  7. WKCE “To Be Scored” Materials • Complete information on • Stack Card • Place Stack Card on top of • School Header Sheet • Bind stack with adhesive strips • Place bound stacks in box • Place School/Group List in • Box 1

  8. Stack Card 4th gr School Header Sheet The first WKCE stack for each grade in your school should be packed as follows: Place School Header Sheet on top of first stack of WKCE for each grade. Then Place the Stack Card On top of the School Header Sheet prior to binding the stack.Bind stack with adhesive strips.

  9. Stack Card 4th Grade WKCE The remaining WKCE stacks for that grade should be packed as follows: Place the Stack Card on the top of each remaining stack for that grade prior to binding the stack.Bind stack with adhesive strips

  10. Stack Card Stack Card Stack Card Stack Card Stack Card Stack Card 3rd Grade WKCE 3rd Grade WKCE 3rd Grade WKCE 3rd Grade WKCE School Header Sheet The WKCE stacks must then be put in the “To Be Scored” boxes to return to CTB 4thGrade WKCE 4thGrade WKCE 4thGrade WKCE 4thGrade WKCE

  11. WAA-SwD Student Answer Documents Envelope

  12. 10TH Grade WAA-SWD Answer Docs 8TH Grade WAA-SWD Answer Docs 4rd Grade WAA-SWD Answer Docs School Header Sheet School Header Sheet School Header Sheet WAA-SwD Answer Documents Should be sorted by grade and put in the envelope as follows:

  13. WAA-SwD Envelope Stack Card Stack Card Stack Card Stack Card Stack Card Stack Card Stack Card Stack Card 3rd Grade WKCE 3rd Grade WKCE 3rd Grade WKCE 3rd Grade WKCE School Header Sheet The WAA-SwD Envelope must then be put in the top of the first box of materials to go back to CTB Box 1 of 3 4th Grade WKCE 4thGrade WKCE 4thGrade WKCE 4thGrade WKCE

  14. WAA-SwD Envelope Stack Card Stack Card School Group List Stack Card Stack Card Stack Card Stack Card 3rd Grade WKCE 3rd Grade WKCE 3rd Grade WKCE 3rd Grade WKCE School Header Sheet The School Group List goes in the box on top of the WAA-SwD Envelope and WKCE stacks Box 1 of 3 4thGrade WKCE 4th Grade WKCE 4thGrade WKCE 4thGrade WKCE

  15. “To Be Scored” and “Not To Be Scored” Test Materials Not To Be Scored (white labels): • All unused WKCE test books • Do NOT put “to be scored” materials in same box(es) with “not to be scored” materials • Extra (unused) WAA-SwD student Answer Documents • All WAA-SwD Testing materials To Be Scored (pink labels): • All completed WKCE test books • WKCE test books for Non-tested students still enrolled • All Completed WAA-SwD student Answer Documents including those students not tested but enrolled • Invalidated WKCE books or WAA-SwD student Answer Documents – The student tested but for some reason was invalidated

  16. “To Be Scored” Materials Pink All schools

  17. Pink Shipping Label WAA-SwD Envelope Stack Card Stack Card Stack Card School Group List Stack Card Stack Card Stack Card Stack Card 3rd Grade WKCE 3rd Grade WKCE 3rd Grade WKCE 3rd Grade WKCE School Header Sheet The Pink “To Be Scored” label then goes in the middle on the side of the box to be shipped to CTB. Box 1 of 3 4thGrade WKCE 4thGrade WKCE 4thGrade WKCE 4thGrade WKCE

  18. Pink Shipping Label Pink Shipping Label WAA-SwD Envelope Stack Card Stack Card Stack Card Stack Card School Group List Stack Card Stack Card Stack Card Stack Card Stack Card Stack Card Stack Card Stack Card 3rd Grade WKCE 3rd Grade WKCE 3rd Grade WKCE 3rd Grade WKCE 3rd Grade WKCE 3rd Grade WKCE 3rd Grade WKCE 3rd Grade WKCE School Header Sheet School Header Sheet Each Grade for WKCE should have a new school header sheet as shown below. Box 1 of 3 Box 2 of 3 4thGrade WKCE 8thGrade WKCE 4thGrade WKCE 8th Grade WKCE 4thGrade WKCE 4thGrade WKCE 8thGrade WKCE 8thGrade WKCE

  19. White Shipping Label Box 1 of 2 WAA-SwD Unused Answer Docs WKCE Unused Test Materials WAA-SwD Test Books Materials “Not To Be Scored” may all go in the same box which includes, unused WKCE test books and WAA-SwD Answer Documents, and the WAA-SwD Test Books.

  20. On-Line Retrieval System • Finish packing your materials before registering for pickup of TO BE SCORED and NOT TO BE SCORED test materials. • Go to http://ctb.com/wsas (URL is case sensitive) • Districts must sign on using 4-digit district number.

  21. Retrieval of Materials • Verify the number of boxes picked up • Keep the receipts • If you discover a test book after pick up - you must go through the online retrieval system again.

  22. Questions? Please email your questions to osamail@dpi.wi.gov