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Manager Self Service. Start. HCM – Human Capital Management. HCM Manager Self Service. This Presentation Will Show You…. How to view employee job and personal info How to request a temporary location change (campus) How to temporarily change full/part time status How to retire employee

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Manager Self Service

Start

HCM – Human Capital Management


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HCM Manager Self Service

This Presentation Will Show You…

  • How to view employee job and personal info

  • How to request a temporary location change (campus)

  • How to temporarily change full/part time status

  • How to retire employee

  • How to terminate employee

  • How to promote employee

  • How to request Ad Hoc salary change

  • Next Steps


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GroundRules

Please ask questions to further your understanding about how the system works.

Please read the FAQs in your Reference Guide prior to asking your question.


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HCM Manager Self Service

Accessing the System


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Accessing the System

www.asu.edu/interactive

NOT available until July 2

This is the ONLY place if you are using the functions in MSS. For other functions, Please log into peopleSoft.


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Accessing the System

Manage Self Service menu


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HCM Manager Self Service

View Employee Personal Information


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View Employee Personal Information

Manager Self Service > Job and Personal Information > view Employee

Personal Info


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View Employee Personal Information

If reviewing a direct report,

click on their name from the list. If reviewing an employee who rolls up to you, click on the org chart icon to the right of the respective direct report that the employee reports up through.


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View Employee Personal Information

Managers can view both job &

personal information for

employees that report or roll up

to them.

For example:

  • Original Date of Hire

  • Job Title

  • Home Address/Phone Numbers

  • Certifications

  • Birthday (NOT YEAR)


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HCM Manager Self Service

Request a Temporary Location (campus) Change


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Request a Temporary Location Change

Manager Self Service > Job and Personal Information > Request Location

Change

This function should only be used if an employee is temporarily

relocating to a different campus.

This only changes the location, not the position.


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Work with your HR Rep/Partner if you have any questions regarding this function before processing the request.

Once you hit submit, the request is then sent to HR to process.

Request Location Change


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HCM Manager Self Service regarding this function before processing the request.

Temporarily Change FT, PT,

or PRN (as needed) Status


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Request to Change FT, PT, or PRN Status regarding this function before processing the request.

Manager Self Service > Job and Personal Information > Request to Change

Full/Part Time Status

  • This function should only be used if the position does not change

  • (funding does not change), but the employee temporarily needs to

  • change their employment status (For example, intermittentFLMA).

  • This change may also impact the employee’s benefit status.


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Full Time = 1.0 FTE (40 hrs week/52 weeks a year) regarding this function before processing the request.

Part Time = less than 1.0 FTE, if greater than .5 benefits eligible

PRN = as needed, less than .1 FTE

Once the request is submitted, it then goes to HR to process.

Request to Change FT, PT, or PRN Status


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HCM Manager Self Service regarding this function before processing the request.

Retire Employee


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Retire Employee regarding this function before processing the request.

Manager Self Service > Job and Personal Information > Terminate Employee


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Retire Employee regarding this function before processing the request.

  • There are two actions under this section, one is retirement and one is retirement in lieu of termination.

  • Please see the definition of retirement in the SPP manual.

  • Retirement : Requires approval from OHR Benefits

  • Retirement in lieu of termination: Requires approval from OHR Partners.


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Retire Employee regarding this function before processing the request.

  • This function does NOT go to HR for further processing. Once you

  • click the submit button, it is complete.

  • Work with your HR Rep/Partner if you have any questions

  • regarding this function before processing the request.

  • Additional information for Employees that are Retiring can be

  • found at;http://www.asu.edu/hr/benefits/retirement_info.html


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HCM Manager Self Service regarding this function before processing the request.

Terminate Employee


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Terminate Employee regarding this function before processing the request.

Manager Self Service > Job and Personal Information > Terminate Employee

Prior to processing this action, you must follow the Termination Checklist located on the HR Advisor under Sample Letters and Checklist. You must have also received any necessary approval for involuntary terminations (from department and/or Human Resources) to move forward with this action.


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Terminate Employee regarding this function before processing the request.

  • There are two types of terminations, voluntary and involuntary.

  • For voluntary terms, please follow the steps in the Termination Checklist on the HR Advisor.

  • For involuntary terms, please work with your HR Rep and/or Partner.


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Terminate Employee regarding this function before processing the request.

Reason for Termination


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Terminate Employee regarding this function before processing the request.

  • This function does NOT go to HR for further processing. Once you

  • click the submit button, it is complete.

  • Work with your HR Rep/Partner if you have any questions

  • regarding this function before processing the request.

  • HR Termination Checklistcan be found at;http://www.asu.edu/hr/forms


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HCM Manager Self Service regarding this function before processing the request.

Promote Employee


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Promote Employee regarding this function before processing the request.

Manager Self Service > Job and Personal Information > Promote Employee

  • Follow the criteria listed in SPP 402-05 for career progression within or outside of classification for classified staff.

  • For Service Professionals or Administrators, please also follow the guidelines in SPP 402-05 and work with your HR Representative/Partner for further guidance.


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Reason for Promotion regarding this function before processing the request.: select

Career Advancement

Position: select a position from

the existing positions. Make sure

the position number is correct

(same job title).

If it is a new position, create the

position first using Position

Management.

Promote Employee/ Career Advancement

Manager Self Service > Job and Personal Information > Promote Employee


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Promote Employee/ Career Advancement regarding this function before processing the request.

Once you submit the

promotion request,

you will receive an email confirming the request was submitted and requires additional approval.

The “reports to” (next level manager) is also sent an email notifying them they have a request needing

approval.


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Promote Employee/ Career Advancement regarding this function before processing the request.

Managers can request an Ad Hoc Salary change in conjunction with the promotion.

Ad Hoc Salary Change and Promotion are two different steps and processes.


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Approve Promotion regarding this function before processing the request.

The manager who approves the

promotion receives an email

notice of the promotion request

with a link to this approve

promotion page.

Promote Employee/ Career Advancement

Manager Self Service > Job and Personal

Information > Approve Promotion


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Promote Employee/ Career Advancement regarding this function before processing the request.

Manager Self Service > Job and Personal Information > View Promotion Status

View Promotion Status

The manager who initiates

the promotion can also view

the promotion status.


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Promotion Status Details regarding this function before processing the request.

Promote Employee/ Career Advancement


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HCM Manager Self Service regarding this function before processing the request.

Ad Hoc Salary Change


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Ad Hoc Salary Change regarding this function before processing the request.

Manager Self Service > Compensation > Request Ad Hoc Salary Change

You can also access this page by click the Ad Hoc Salary Change link after you have submitted the Promote Employee request.


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Ad Hoc Salary Change regarding this function before processing the request.

  • You can change any of the following three fields:

    Change Percent Change Amount

    New Amount

  • Click the Calculate New Total, then the Submit button.


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Ad Hoc Salary Change regarding this function before processing the request.

Once you submit the Ad Hoc Salary Change request,

you will receive an email

confirming the request was

submitted and requires

additional approval.

The “reports to” (next level

manager) is also sent an email notifying them they

have a request needing

approval.


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Ad Hoc Salary Change regarding this function before processing the request.

Manager Self Service > Compensation > Approve Ad Hoc Salary Change

Approve Ad Hoc Salary

Change

The manager who approves the

Ad Hoc salary change receives

an email notice of the request

with a link to this approve

Ad Hoc salary change page.


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Ad Hoc Salary Change regarding this function before processing the request.

Manager Self Service > Compensation > View Ad Hoc Salary Chg Status

View Ad Hoc Salary

Change Status

Managers can also view

the Ad Hoc salary change status.


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HCM Manager Self Service regarding this function before processing the request.

Where to get help?

There are several resources available to help you with your use of Manager Self Service.

  • www.asu.edu/hr

  • http://hcm.asu.edu

  • Email [email protected]

  • Callthe HCM help desk (480) 965-8700


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HCM Manager Self Service regarding this function before processing the request.

http://www.asu.edu/hr

SPP Manual

Termination Checklist

ALL information about HCM can be found here.


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HCM Manager Self Service regarding this function before processing the request.

http://hcm.asu.edu

All info presented today is available here

FAQs

Communications

Reference & Resources

Visit often! Changes are happening rapidly


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Next Setps regarding this function before processing the request.

Encourage employees and co-workers to go to the HCM site http://hcm.asu.edu

for the latest information about HCM.

Information will be rapidly changing so please check often!

HCM Manager Self Service


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Last Slide regarding this function before processing the request.

We may have time for some questions – (please check if the reference guide has the answer before asking)

If your question does NOT get asked and answered, put it on a 3X5 card – we will add it to the FAQ at http://hcm.asu.edu

Point your co-workers to http://hcm.asu.edu

Help your department transition to the new system!

If you feel like you don’t need the reference guide for future reference, please leave behind for the next session (it’s also available at http://hcm.asu.edu)

Remember – The system doesn’t “go live” until July.


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