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Community Governance

Community Governance. Consensus Based Governance RECOMMENDATIONS. AOAC Official Methods Board. Community. Subgroups Method Need Consensus Method Performance Criteria Method Selection Validation Data Collaborative Study Protocol. Method Committee. AOAC and The Community.

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Community Governance

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  1. Community Governance Consensus Based Governance RECOMMENDATIONS

  2. AOAC Official Methods Board Community • Subgroups • Method Need Consensus • Method Performance Criteria • Method Selection • Validation Data • Collaborative Study Protocol Method Committee AOAC and The Community

  3. Community and Subgroups Subgroup B Subgroup A Voting Members • 2 from each Subgroup • 6-10 At-Large • Community Chairs Community Subgroup C Subgroup D Assure fair, transparent & defensible decisions by consensus

  4. Stakeholder Categories • Consumers • Government • Industry • Labor • Non Government Organizations • Other (Examples: Consulting firms, academia, professional societies, standards developing organizations)

  5. Community Composition • Food Production Industry • Trade Organizations • Export/Import Distributors • Instrument/Test Kit Manufacturers • Private Laboratory Scientists • Government Regulators/Scientists • Academic Scientists • AOAC Volunteers and Methods Experts

  6. Selection Criteria • Perspectives Balance. Members represent a spectrum of experts from industry, government, academia, subject matter expert, end user, geography, etc. that are pertinent to the purpose of Subgroup. • Expertise Match. Members relevant work experience supports the purpose of the Subgroup.

  7. “DRAFT” Community Governance • Submit governance suggestions to a volunteer Governance Subgroup • Subgroup to prepare written procedures for Subgroup • Submit for approval to the whole community via e-mail by Feb 2008 • Approval requires at least 2/3 of community members

  8. What are the duties of a Member? Follow AOAC policies & procedures • Actively participate • Be open, transparent and truthful • Consider all opinions • Respond to communications • Accept and complete assignments • Abide by consensus-based decisions • Stay on track and within mission • Work with AOAC-appointed method experts • Work with AOAC staff

  9. How are Stakeholder Subgroups formed? • Initially, Chairs will appoint Subgroups for known areas of interest. • Subgroups will continue based on annual approval of ½+ of Community voting members

  10. How are Community Subgroups formed? • Chairs notified of a method need (survey, AOAC…) • Method = Chemical Contaminant in Food • Multiple stakeholders have similar needs • 3+ stakeholders will support a method • Fiscal and/or analytical support possible • Chairs ask stakeholders to present proposal • Stakeholders introduce topic to Community • Accepted by 1/2+ of Community voting members • Chairs notify AOAC & stakeholders via e-mail

  11. How are Subgroup Chairs appointed? • Community Chairs appoint 1st Subgroup Chair • Must be a Community & AOAC member • Must be a Subgroup stakeholder • Subgroup Chair recommends Subgroup Members • Community Chairs approve Subgroup Members • Subgroup members may recommend AOAC member as Subgroup Chair (2/3+ vote) • Community Chairs approve new Subgroup Chair • Chairs notify Community & AOAC of change

  12. How to be a member of a Subgroup? • Be a Community member • Be a Stakeholder in Subgroup Topic Area • Provide balance of background (international, industry, government, academia…) • Submit request to Subgroup Chair • Be recommended by Subgroup Chair • Be accepted by Community Chairs • Actively participate in the work of the Subgroup

  13. Duties & responsibilities of Subgroups? • Follow voluntary consensus standards • Establish working structure • Establish governance • Identify and work with stakeholder sponsors • Membership stakeholder balance • Recommend two Voting Members to Community

  14. Duties & responsibilities of Subgroups? • Prioritize most needed methods • Define method performance criteria • Call for methods • Recommend method actions to Community • Recommend method “experts” to AOAC • Work with AOAC-appointed “experts” • Develop & recommend validation protocols • Member with vested interest recluse self

  15. How do Subgroups make decisions? • Participate in discussions, studies, surveys… • Share data, minutes, reports, etc with all subgroup members • Try to achieve consensus • Propose modifications, additions, compromises… • Vote in-person, e-mail, written ballot… • 100% approval preferred • 2/3 minimum to approve • Publish results on AOAC website

  16. Who are Voting Members? • Chairs of Community • Two members from each Subgroup (recommended by Subgroup; approved by Chairs) • 6 – 12 At-Large members of Community • recommended by Chairs • approved by 2/3 vote of Community • May not out number subgroup voting members

  17. What decisions are made by Voting Members? • Community governance procedures • Establishment of Subgroups • Approve recommendations of the Subgroups • Approve method protocols to AOAC OMB

  18. How does Community make decisions? • Receives recommendations as written or verbal reports • Provides opportunity for comment from all community members • Openly shares all communications • Attempts to reach consensus • Recommendations based on at least 2/3 approval of voting members

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