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StudentInformation (DASL). EMIS Updates May 6, 2013. Debbie Barbee Greg Spencer. Agenda. Project Update – Greg Spencer, Director of StudentInformation What’s new for 13N & 13G Other updates FY14 Changes. Project Update. 13N Updates. Some changes pending documentation from ODE

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StudentInformation (DASL)

EMIS Updates

May 6, 2013

Debbie Barbee

Greg Spencer

  • Project Update – Greg Spencer, Director of StudentInformation
  • What’s new for 13N & 13G
  • Other updates
  • FY14 Changes
13n updates
13N Updates
  • Some changes pending documentation from ODE
  • Some changes in 13.5 release – May 8th
  • Remaining changes for N or G in Hotfix
13 5 updates
13.5 Updates

New Element:

Attending Building IRN Next Year

  • Added to FN Attributes Tab
attending building next year
Attending Building Next Year
  • Value must be building IRN within district or ‘******’
  • ‘******’ for Withdrawn & Graduated students
  • All students defaulted to ‘******’ for now
    • Per ODE, if you can’t report a school IRN value for ‘N’, report ‘******’
related updates 13 5
Related Updates (13.5)
  • Student Profile Bulk Update (diagnostic elements & Attending IRN NY)
  • Power Withdraw – will update value to ‘******’ when students are withdrawn
  • Student District Withdrawal (single student)
13 5 updates1
13.5 Updates

New Diagnostic Result Code elements for 3rd Grade Reading Guarantee –

Reading, Math & Writing

3 rd grade reading guarantee
3rd Grade Reading Guarantee
  • All students defaulted to ‘**- Not Required’
    • Use Student Profile Bulk Update to update applicable students
    • Only need to update applicable grade levels
future related changes
Future Related Changes
  • Update FN transfer to include new elements
  • Student Promotion to automatically populate to promoted building
  • Student verification error/checking
  • EZQuery Pages (SSS, JVS/Home Share, EMIS Demographics display)
13 5 updates dl building grade schedule updates
13.5 Updates – DL Building Grade Schedule Updates
  • Reinstated the ‘Copy records from Reporting Period K’ function
dn district record update
DN District Record Update

Add element for District Wellness Policy

  • Added to District DN record
  • Y/N Values only

Waiting on requirements for PE Assessment Performance Indicator attributes

13 5 updates2
13.5 Updates

Student Verification

  • Added checks for the new 3rd grade guarantee elements
13 5 updates3
13.5 Updates

Grade Level added to Verify Special Education messages and reports

13 5 updates4
13.5 Updates

FA Assessment Changes

  • Including latest result for each part per student
  • Include all current year results if student tested multiple times
assessment import changes
Assessment Import Changes
  • Updated Import to handle changes for Alternate Assessments
    • Will now report scaled score rather than raw score
    • Still using test type = ‘ALT’
    • Applies to OGT & OAA
13 5 updates5
13.5 Updates
  • PS GGG Assessment Maintenance & Otela Maintenance updated
    • Multiple records with the same date were not displaying in the grid
      • Now, only latest entered record for the test date will display
  • Pre-ID for Otela
    • Added sent to reason JV for students to be included
    • Corrected issue where students with blank status code description weren’t included
13 5 updates6
13.5 Updates

WebXam Coordinators Update

  • Corrected issue where coordinators weren’t updated to the next school year
13 5 updates7
13.5 Updates

Updates to schedule maintenance pages so users can do a transfer w/a drop or a remove, regardless of whether the course is a CTE course or not

  • course section assignments
  • Requests and assignments page

FE Record Transfer added to the period G cycle

(In process)

changes pending requirements
Changes Pending Requirements
  • Coding for Peterson Scholarship Students
  • Instructions for reporting Special Ed events for non-pub students
  • Coding changes in court Placement reporting
  • Final info on Local Wellness Policy element
  • PE Assessment result elements on District/Building Maintenance records
  • Changes related to removing Tech Prep
additional changes in production
Additional Changes in Production

Special Services Defaults

  • Values not included in GE transfers
student missing override record fc records
Student Missing Override Record- FC Records

Enables users to create records for students who were withdrawn in a prior year but were not reported as withdrawn in period N of prior year.

Transfer process also included

new report builder reports
New Report Builder Reports
  • Discipline Action – lists actions to students by grade
  • CTE Assessment Lists (13.6)
  • Period G Student Core Summary Report
  • Period K Non-Graduate Core Summary Report
non emis updates
Non-EMIS Updates
  • Contacts rewrite
  • Family Groups
  • Shared student contacts (13.5)
  • Professional Contacts (13.5)
  • Future – Discipline rewrite
other projects
Other Projects
  • eTranscript
  • Student Electronic Record Exchange
  • LINK
fy14 emis changes
FY14 EMIS Changes

Waiting for updates from ODE



Thank you!!!!!