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Student Academic Titles, Part I. Contacts (cont’d). Staci Richards x4669 HR Employee and Labor Relations Analyst Jennifer Ramirez x4342 Graduate Division Academic Appointment Analyst. Academic Personnel Contacts.

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Contacts (cont’d)

Staci Richards

HR Employee and Labor Relations Analyst

Jennifer Ramirez


Graduate Division Academic Appointment Analyst

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Academic Personnel Contacts

Karen Moreno

Social Sciences, Education, Creative Studies, Humanities and Fine Arts (except those listed below)

Viktoriya Filippova


Physical Sciences, Bren School, Engineering, Depts. of Art, History of Art and Architecture,Theater and Dance, MATP

Stephanie Jordan


PPS questions, intercampus payments, leave credit tracking

Cindy Doherty


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  • Red Binder- campus Academic Personnel policies and procedures

  • Academic Student Employment Unit MOU

  • Salary Scales

    All online:

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  • Teaching Assistant

  • Associate

  • Reader

  • Remedial Tutor I & II


  • Graduate Student Researcher

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  • Definition

  • Criteria for appointment

  • Responsibilities

  • Terms of employment

  • Approval authority

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General Information

Limitation on Service

- by % time (50% or less, one year or less)—all

- by quarters (12 quarters max)—TA and Associate

- exceptions—as stated in RB

Pay Schedule

- TA & Associate: 9/9, fall start can be 9/1 or 10/1

- Readers, Remedial Tutors: 9/9

- GSR: 11/12

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General Information (cont’d…)

Exempt Status

- all titles, including students

- no overtime or comp. time

- paid on monthly pay schedule

- may be hourly or monthly pay basis

Combined with other titles

- academic title usually establishes pay schedule

- coordinate with other employing department(s)

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General Information (cont’d…)


  • All Titles:

    - UCHIP

    - Fee Remission

    - Childcare Reimbursement

  • Represented Titles:

    - Leaves

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Health Benefits (UCSHIP)

  • A registered graduate student with academic student appointment(s) totaling 25% time or more is eligible to receive UC Student Health Insurance Program (GSHIP) premium remission for the Student Health Insurance Program

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Fee Remission

  • A registered Grad Student in an academic student appointment(s) totaling 25% time or more

  • Eligible for the University’s Fee Remission Program for the Educational and Registration Fees

  • Amount of remission based on title and percent time

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Childcare Reimbursement

  • Article 4 of MOU

  • For preschool expenses – up to $2,400 per year ($600 per quarter) for ASEs with at least a 25% appointment. Now available during Summer Session up to a total of $600 for full summer period

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Leave Benefit

  • Article 17 of MOU

  • Personal illness/injury

  • Childbirth, adoption

  • Family emergency

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Academic Student Employees (ASE) Agreement (part of UAW, AFL-CIO)

  • Current Contract 12/3/10-9/30/13

  • System-wide contract (except UCSF)

  • Covered Titles:

    • Associate

    • TA

    • Reader

    • Remedial Tutor I, II

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Key Points of Contract

  • Workload

  • Conditions of Employment

  • Required Documentation

  • Grievance

    Academic Judgment

  • Maintained by UC, not contract

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Administrative Points of Contract

  • Open Positions

  • Description of duties for L&S/Other Departments

  • Appointment Notification Letters

    All on AP website:

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Teaching Assistant (TC 2310) RB IV-6


  • Registered UC graduate student in full time residence

  • Chosen for excellent scholarship, and promise as a teacher

  • Serves an apprenticeship under supervision of a regular faculty member


  • Must maintain good academic standing

  • Enrolled in a graduate program with a minimum of 8 units per quarter to be considered full time

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Teaching Assistant (cont’d…)


  • Conduct a lab or discussion section under supervision of a faculty member

  • Cannot be given responsibility for instructing entire enrollment of course

    Terms of Employment:

  • One academic year or less

  • “…contingent upon the appointee being a registered grad student in good standing for the duration of appointment”

  • Max. 50% as TA or in combination with other appts; 12 quarter limit

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TA Approval Authority

  • All actions – Dept. Chair, with Graduate Division certification, including 75% time and 13-15 quarter appointments

  • Exceptions – prior approval from the Dean of the Graduate Division

  • Exceptions – work up to 75% time and employment in 13-15 quarters, chair approval

  • By exception, Grad Division approval, 16-18 quarters

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TA Supervision and Review

  • Selection, supervision, and training of TAs is the responsibility of the teaching department

  • Written evaluation by overseeing faculty member conducted on a quarterly basis

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Associate (TC 1506)RB IV-3


  • Currently enrolled UC graduate student

  • Independent instruction of course

  • Instructor of record

    Appointment Criteria:

  • Max 50% time

  • Good academic standing

  • Master’s Degree or advancement to candidacy, 1 year teaching experience

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Associate (cont’d…)


  • Entire instruction of the course

  • Upper division requires pre-approval of CCGE

  • May not evaluate fellow grad students

    Terms of Employment:

  • Within 4 year limit for advancement to doctoral candidacy

  • Within 7 year limit of degree

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Associate, (cont’d…)

Approval Authority:

  • Dean, with prior approval of Dean of Grad. Division

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How to Hire an Associate

  • Dept. letter of recommendation (RB IV-3)

  • UC Biography form

  • Teaching Evaluations

  • Graduate Transcript

  • Deadline: at least 6 weeks prior to start of the quarter

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ReaderRB IV-8, APM 420

Definition, Responsibilities:

  • Grades homework and exams

  • Cannot be given duties normally assigned to a Teaching Assistant

    Appointment Criteria:

  • Can be undergrads or graduate students, or non-students

  • Paid on an hourly basis

  • Maintain minimum 3.0 GPA

  • Have earned at least a grade of “B” in the course (or equivalent) for which hired

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Reader (cont’d…)

Terms of Employment:

  • Graduate students Readers must work a minimum of 100 hours during quarter to be eligible for applicable benefits

  • Appointments should be entered into Graduate Student Fee Remission (GSFR) system for readers who work at least 100 hours in a quarter

    Approval Authority:

  • All actions – Dept. Chair (Grad. Division post-audit)

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Remedial Tutor I & II

  • Assist in understanding course concepts, solutions to problems, study strategies, methods for independent work, exam prep

  • Can be graduate students or qualified undergrads

  • Used in CLAS and Economics

  • Paid Hourly

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Graduate Student Researcher (GSR)RB IV-10


  • Registered UC graduate student

  • Assists faculty with scholarly research

  • Chosen for high achievement and promise as creative scholars

  • May collaborate in publication with faculty

  • May not be assigned teaching or administrative duties

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GSR (cont’d…)

Appointment Criteria:

  • Steps I-X

  • Consistency within department

  • Must hold BA/BS degree

  • Full time registered UC graduate student

  • GPA 3.0 or above

  • Maximum 50% (total appointment)

  • 100% employment permissible in summer and between quarters

  • Fiscal year appointment

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GSR (cont’d…)

  • Title code 3276 – GSR, no fee remission

  • Summer appointment

  • Title code 3276 – GSR – partial fee remission

  • Appointment up to 34%

  • Title code 3284 – GSR Full tuition and full fee remission

  • Appointment 35% time or more

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GSR (cont’d…)

Terms of Appointment:

  • Appointment for 1 year or less

  • Source of compensation must permit research

    Approval Authority:

  • Chair with Grad Division certification, including up to 75% time and employment in 13-15 quarters

  • All other exceptions – Prior approval from the Graduate Division