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Student Academic Titles, Part I. Contacts (cont’d). Staci Richards x4669 staci.richards@hr.ucsb.edu HR Employee and Labor Relations Analyst Jennifer Ramirez x4342 jennifer.ramirez@graddiv.ucsb.edu Graduate Division Academic Appointment Analyst. Academic Personnel Contacts.

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Contacts (cont’d)

Staci Richards

x4669staci.richards@hr.ucsb.edu

HR Employee and Labor Relations Analyst

Jennifer Ramirez

x4342 jennifer.ramirez@graddiv.ucsb.edu

Graduate Division Academic Appointment Analyst


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Academic Personnel Contacts

Karen Moreno

x5429karen.moreno@ap.ucsb.edu

Social Sciences, Education, Creative Studies, Humanities and Fine Arts (except those listed below)

Viktoriya Filippova

x5428 viktoriya.filippova@ap.ucsb.edu

Physical Sciences, Bren School, Engineering, Depts. of Art, History of Art and Architecture,Theater and Dance, MATP

Stephanie Jordan

x3445 stephanie.jordan@ap.ucsb.edu

PPS questions, intercampus payments, leave credit tracking

Cindy Doherty

x8332 cindy.doherty@ap.ucsb.edu


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Resources

  • Red Binder- campus Academic Personnel policies and procedures

  • Academic Student Employment Unit MOU

  • Salary Scales

    All online: https://ap.ucsb.edu/


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Titles

Represented:

  • Teaching Assistant

  • Associate

  • Reader

  • Remedial Tutor I & II

    Non-Represented:

  • Graduate Student Researcher


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Titles

  • Definition

  • Criteria for appointment

  • Responsibilities

  • Terms of employment

  • Approval authority


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General Information

Limitation on Service

- by % time (50% or less, one year or less)—all

- by quarters (12 quarters max)—TA and Associate

- exceptions—as stated in RB

Pay Schedule

- TA & Associate: 9/9, fall start can be 9/1 or 10/1

- Readers, Remedial Tutors: 9/9

- GSR: 11/12


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General Information (cont’d…)

Exempt Status

- all titles, including students

- no overtime or comp. time

- paid on monthly pay schedule

- may be hourly or monthly pay basis

Combined with other titles

- academic title usually establishes pay schedule

- coordinate with other employing department(s)


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General Information (cont’d…)

Benefits

  • All Titles:

    - UCHIP

    - Fee Remission

    - Childcare Reimbursement

  • Represented Titles:

    - Leaves


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Health Benefits (UCSHIP)

  • A registered graduate student with academic student appointment(s) totaling 25% time or more is eligible to receive UC Student Health Insurance Program (GSHIP) premium remission for the Student Health Insurance Program


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Fee Remission

  • A registered Grad Student in an academic student appointment(s) totaling 25% time or more

  • Eligible for the University’s Fee Remission Program for the Educational and Registration Fees

  • Amount of remission based on title and percent time


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Childcare Reimbursement

  • Article 4 of MOU

  • For preschool expenses – up to $2,400 per year ($600 per quarter) for ASEs with at least a 25% appointment. Now available during Summer Session up to a total of $600 for full summer period


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Leave Benefit

  • Article 17 of MOU

  • Personal illness/injury

  • Childbirth, adoption

  • Family emergency


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Academic Student Employees (ASE) Agreement (part of UAW, AFL-CIO)

  • Current Contract 12/3/10-9/30/13

  • System-wide contract (except UCSF)

  • Covered Titles:

    • Associate

    • TA

    • Reader

    • Remedial Tutor I, II


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Key Points of Contract

  • Workload

  • Conditions of Employment

  • Required Documentation

  • Grievance

    Academic Judgment

  • Maintained by UC, not contract


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Administrative Points of Contract

  • Open Positions

  • Description of duties for L&S/Other Departments

  • Appointment Notification Letters

    All on AP website: https://ap.ucsb.edu/employment/academic.student.employee.positions/index.cfm


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Teaching Assistant (TC 2310) RB IV-6

Definition:

  • Registered UC graduate student in full time residence

  • Chosen for excellent scholarship, and promise as a teacher

  • Serves an apprenticeship under supervision of a regular faculty member

    Criteria:

  • Must maintain good academic standing

  • Enrolled in a graduate program with a minimum of 8 units per quarter to be considered full time


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Teaching Assistant (cont’d…)

Responsibilities:

  • Conduct a lab or discussion section under supervision of a faculty member

  • Cannot be given responsibility for instructing entire enrollment of course

    Terms of Employment:

  • One academic year or less

  • “…contingent upon the appointee being a registered grad student in good standing for the duration of appointment”

  • Max. 50% as TA or in combination with other appts; 12 quarter limit


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TA Approval Authority

  • All actions – Dept. Chair, with Graduate Division certification, including 75% time and 13-15 quarter appointments

  • Exceptions – prior approval from the Dean of the Graduate Division

  • Exceptions – work up to 75% time and employment in 13-15 quarters, chair approval

  • By exception, Grad Division approval, 16-18 quarters


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TA Supervision and Review

  • Selection, supervision, and training of TAs is the responsibility of the teaching department

  • Written evaluation by overseeing faculty member conducted on a quarterly basis



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Associate (TC 1506)RB IV-3

Definition:

  • Currently enrolled UC graduate student

  • Independent instruction of course

  • Instructor of record

    Appointment Criteria:

  • Max 50% time

  • Good academic standing

  • Master’s Degree or advancement to candidacy, 1 year teaching experience


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Associate (cont’d…)

Responsibilities:

  • Entire instruction of the course

  • Upper division requires pre-approval of CCGE

  • May not evaluate fellow grad students

    Terms of Employment:

  • Within 4 year limit for advancement to doctoral candidacy

  • Within 7 year limit of degree


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Associate, (cont’d…)

Approval Authority:

  • Dean, with prior approval of Dean of Grad. Division


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How to Hire an Associate

  • Dept. letter of recommendation (RB IV-3)

  • UC Biography form

  • Teaching Evaluations

  • Graduate Transcript

  • Deadline: at least 6 weeks prior to start of the quarter



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ReaderRB IV-8, APM 420

Definition, Responsibilities:

  • Grades homework and exams

  • Cannot be given duties normally assigned to a Teaching Assistant

    Appointment Criteria:

  • Can be undergrads or graduate students, or non-students

  • Paid on an hourly basis

  • Maintain minimum 3.0 GPA

  • Have earned at least a grade of “B” in the course (or equivalent) for which hired


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Reader (cont’d…)

Terms of Employment:

  • Graduate students Readers must work a minimum of 100 hours during quarter to be eligible for applicable benefits

  • Appointments should be entered into Graduate Student Fee Remission (GSFR) system for readers who work at least 100 hours in a quarter

    Approval Authority:

  • All actions – Dept. Chair (Grad. Division post-audit)



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Remedial Tutor I & II

  • Assist in understanding course concepts, solutions to problems, study strategies, methods for independent work, exam prep

  • Can be graduate students or qualified undergrads

  • Used in CLAS and Economics

  • Paid Hourly



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Graduate Student Researcher (GSR)RB IV-10

Definition:

  • Registered UC graduate student

  • Assists faculty with scholarly research

  • Chosen for high achievement and promise as creative scholars

  • May collaborate in publication with faculty

  • May not be assigned teaching or administrative duties


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GSR (cont’d…)

Appointment Criteria:

  • Steps I-X

  • Consistency within department

  • Must hold BA/BS degree

  • Full time registered UC graduate student

  • GPA 3.0 or above

  • Maximum 50% (total appointment)

  • 100% employment permissible in summer and between quarters

  • Fiscal year appointment


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GSR (cont’d…)

  • Title code 3276 – GSR, no fee remission

  • Summer appointment

  • Title code 3276 – GSR – partial fee remission

  • Appointment up to 34%

  • Title code 3284 – GSR Full tuition and full fee remission

  • Appointment 35% time or more


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GSR (cont’d…)

Terms of Appointment:

  • Appointment for 1 year or less

  • Source of compensation must permit research

    Approval Authority:

  • Chair with Grad Division certification, including up to 75% time and employment in 13-15 quarters

  • All other exceptions – Prior approval from the Graduate Division