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If We Build It, Will They Join April 29, 2014. Deanna Grogan. April 29, 2014 Today’s Agenda Background Where we started Progress Where we are now Discussion. If we build it, will they join?. Background. If we build it, will they join?. April 29, 2014 Meet Deanna

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slide2

If We Build It, Will They Join

April 29, 2014

Deanna Grogan

slide3

April 29, 2014

  • Today’s Agenda
  • Background
  • Where we started
  • Progress
  • Where we are now
  • Discussion

If we build it, will they join?

slide4

Background

If we build it, will they join?

slide5

April 29, 2014

  • Meet Deanna
  • eLearning technologist
  • work within the Information Technology Services department (ITS)
  • part of the Instructional Technology Resource Centre (ITRC)

If we build it, will they join?

slide6

April 29, 2014

  • Western
  • 21,000 full-time undergraduate students
  • 4,800 full-time graduate
  • 1,400 full-time Faculty
  • 2,400 full-time Staff

If we build it, will they join?

slide7

April 29, 2014

  • OWL
  • Powered by Sakai (open source)
  • Replaced WebCT in 2012
  • Only centrally supported LMS at Western
  • 12,500 course sites, 6,400 project sites
  • 395,000 section enrollments

If we build it, will they join?

slide8

WHMIS

  • Originally hosted in WebCT
  • Staff/Faculty were automatically enrolled
  • Completion was legislated and departments were provided reports on who still needed to complete the training
  • Site contained content, a quiz and a certificate tool

If we build it, will they join?

slide9

WHMIS

  • By the end of WebCT we had over 65,000 participants enrolled but only 30,000 had completed the quiz
  • Large number of enrollments made site hard to manage
  • Also added courses for AODA, Safe Campus, Lab Safety, X-ray safety…

If we build it, will they join?

slide10

A New OWL in Town

  • As we migrated to Sakai, how would we accommodate these sites
  • We also had a OWL Register function to replace (allowed non-Western people to register for accounts in WebCT)

If we build it, will they join?

slide11

Where we started

If we build it, will they join?

slide12

Things we got for free

  • Project Sites
    • Similar to course sites but with no rosters
    • Can be created by anyone with a Western account

If we build it, will they join?

slide13

Things we got for free

  • Joinable Sites
    • Allows anyone with an account on OWL to join
    • Membership tool has a searchable list of joinable sites
    • No admin intervention required

If we build it, will they join?

slide14

Things we got for free

  • Certification Tool (this one was less free!!)
    • There was not an existing tool that would work in our instance
    • We used a contrib tool created by Rsmart and customized it to work in our version of Sakai

If we build it, will they join?

slide15

So we proposed…

  • Using Project Sites, Joinable Sites, and the customized Certification tool to host the training courses
  • They weren’t that impressed…

If we build it, will they join?

slide16

Issues Identified

  • Visibility
  • Too many steps to join sites
  • Certificate tool doesn’t support expiry dates and reporting
  • Didn’t want students to join the sites

If we build it, will they join?

slide17

Improvements Made

If we build it, will they join?

slide18

Joinable Sites

  • Added a join link in the joinable sites list

If we build it, will they join?

slide19

Joinable Sites

  • Added a join tool, so that users could join within the site

If we build it, will they join?

slide20

Joinable Sites

  • Added Join Bar

If we build it, will they join?

slide21

Joinable Sites

  • Added the ability to restrict which account type could join site
  • Added email on join option
  • Added remove from join list option
  • Added join group option

If we build it, will they join?

slide22

Certification Tool

  • Customized reporting to provide
    • Downloadable results
    • Expiry Date
    • Including Student/Staff Number

If we build it, will they join?

slide23

Certification Tool

If we build it, will they join?

slide25

So, did they join?

If we build it, will they join?

slide26

How did we do?

  • Several training courses are up and running in OWL
    • Each uses a project site, with a joinable option and the certification tool
  • Visibility is controlled by linking from high profile pages
  • Much better matching between enrollment and completion (almost 90%)
  • HR is happy and is rolling out more courses with this configuration

If we build it, will they join?

slide27

Coming Soon

If we build it, will they join?

slide28

Future Improvements

  • Tuning Certification Tool to improve reporting efficiency

If we build it, will they join?

slide29

Discussion

If we build it, will they join?

slide30

Discussion

  • Lessons Learned
    • Free is never free!
    • Even when you don’t like what you’ve got, you don’t want to change
    • Everyone loves certificates

If we build it, will they join?

slide31

Discussion

  • Any questions? Or thoughts?
  • Anyone else using the LMS for required training?
  • Anyone using your LMS for non-official course purposes?

If we build it, will they join?