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David Martinez, CIO David Martinez, Project Manager

CID Permitting and Inspections Replacement Regulation and Licensing Department Initiation Certification Meeting April 23, 2014. David Martinez, CIO David Martinez, Project Manager. Project Abstract.

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David Martinez, CIO David Martinez, Project Manager

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  1. CID Permitting and Inspections ReplacementRegulation and Licensing DepartmentInitiation Certification MeetingApril 23, 2014 David Martinez, CIODavid Martinez, Project Manager

  2. Project Abstract • The State of New Mexico Regulation and Licensing Department/Construction Industries Division (CID) seeks to upgrade its current CID permitting and inspection software KIVA to the latest permitting and inspection technologies. The current KIVA permitting and inspection system is failing and in dire need of replacement. This failing KIVA system is a continual maintenance problem for both the CID staff as well as the Information Technology Bureau. • The completed project will enable RLD to streamline and implement all 29 permit types into a checklist based purchasing system with business rules and fees directly related to the permit types and funds and revenue codes of the division.

  3. Project Approach • RLD plans to acquire the software upgrade and licensing in fiscal year 2014. The agency will then install, configure, test, train and deploy the upgraded permitting system in fiscal year 2015. • Professional Services will be acquired through the software vendor to implement the project and ensure that it is configured to meet the needs of the Construction Industries Division, Securities Division and the agency as a whole. • A full time project manager will be hired for the duration of the project and a team of RLD IT and CID staff will work on the project.

  4. Why are we doing this? • The existing permitting and inspection system - KIVA - is failing and difficult to maintain as it is an Oracle based system • Many processes in the existing system are manual • Re-inspection and failed inspections are difficult to track- directly impacting revenues to the General Fund • Revenue reconciliation has to be done manually • Create more efficiencies - reduce inspectors driving time, processing time, and filing time • Provide a more professional and efficient service to licensees • Compatible with Senate Bill 9 One-Stop Business Portal Act • Vendor has experience with One-Stop Portal in other states

  5. Accela Implementation Cost FY 14 cost - license purchase. FY 15 cost - Implementation, project management, and IV & V.

  6. Budget • Savings in FY 2015 are going to be realized in the following categories • $102,690 in (400) Other are already realized for FY 2015 • $592,000 in (200) Personal Services and Benefits - Vacancy Savings of 8% = $592,000 • CID’s has an average vacancy rate of 18% the last 2 Fiscal Years

  7. Project Governance

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