metadata tips for microsoft word text and photographs
Download
Skip this Video
Download Presentation
Metadata Tips for Microsoft Word, Text, and Photographs

Loading in 2 Seconds...

play fullscreen
1 / 25

Metadata Tips for Microsoft Word, Text, and Photographs - PowerPoint PPT Presentation


  • 89 Views
  • Uploaded on

Metadata Tips for Microsoft Word, Text, and Photographs. Presentation to: The San Francisco C hapter of the Society for Technical Communicators Cheryl Hunt September 21, 2011. What Is Metadata and Why Use it?. ?. <meta charset ="UTF-8" />

loader
I am the owner, or an agent authorized to act on behalf of the owner, of the copyrighted work described.
capcha
Download Presentation

PowerPoint Slideshow about 'Metadata Tips for Microsoft Word, Text, and Photographs' - sydney


An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.


- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -
Presentation Transcript
metadata tips for microsoft word text and photographs

Metadata Tips for Microsoft Word, Text, and Photographs

Presentation to:

The San Francisco Chapter of

the Society for Technical Communicators

Cheryl Hunt

September 21, 2011

there are two types of metadata
There Are Two Types of Metadata:
  • Structural Metadata:
    • The design and specification of data structures.
    • “Data about the containers of data”
  • Descriptive Metadata:
    • About specific datacontent.
    • “Data about content”

Source: http://en.wikipedia.org/wiki/Metadata

[email protected]

k now ing structural metadata helps systems work together
Knowing Structural Metadata Helps Systems Work Together
  • Programs “talk” directly to other programs.
  • Systems understand each other’s structure.
  • Third parties can import and export data between systems.
  • Searches run simultaneously across data silos.

Source: http://en.wikipedia.org/wiki/Metadata_publishing

[email protected]

benefits of us ing content metadata
Benefits of Using Content Metadata
  • More accurate searches.
  • Describes content and context to applications and people.
  • Applications can act on metadata to provide services automatically.
  • Promotes the use of a controlled vocabulary across departments and disciplines, aiding communication.

Source: http://en.wikipedia.org/wiki/Metadata_publishing

[email protected]om

use metadata to identify content and make it searchable
Use Metadata To Identify Content and Make it Searchable

If you can’t find it, it might as well not exist.

~ Paraphrase of Barbara Quint, Editor, Search Magazine, 1994

Authors spend half their time looking for content to reuse that they can’t find.

~ According to Author-it (Component Content Management Webcast, August, 2011)

[email protected]

the summary tab holds basic author defined metadata
The Summary Tab Holds Basic Author Defined Metadata
  • Title
  • Subject
  • Author
  • Category
  • Keywords
    • Separate with commas
  • Comments
    • A Text Area

[email protected]

use these to organize your metadata
Use These To Organize Your Metadata

Taxonomy

Controlled Vocabulary

A way to organize knowledge for later retrieval

Uses predefined, authorized terms

Used in headings, key words, and indexes

http://en.wikipedia.org/wiki/Controlled_vocabulary

  • The practice and science of classification
  • A hierarchical structure
  • A classification scheme
  • Many Supertype-subtype relationships (ie:parent-child)
  • http://en.wikipedia.org/wiki/Taxonomy

[email protected]

tips for starting to organize
Tips for Starting To Organize

Create a Taxonomy

Create a Controlled Vocabulary

Keep a Working List

Save in Excel Files

Use Extension *.csv

Automatically Adds Commas To Separate the Words

Open With Notepad

Examples Online

http://www.controlledvocabulary.com/examples.html

  • Look at Your File Structure
  • Use The Dewey Decimal System for Inspiration
    • 000 Generalities
    • 100 Philosophy & psychology
    • 200 Religion
    • 300 Social sciences
    • 400 Language
    • 500 Natural sciences & mathematics
  • Examples Online
    • http:// www.e-mapsys.com/Taxonomy1.htm

[email protected]

word only tips to save on typing
Word Only Tips To Save on Typing
  • Macros
    • http://office.microsoft.com/en-us/word-help/create-a-macro-HP005189420.aspx
  • Auto Text
    • http://www.uwec.edu/help/Word07/AUTO-text.htm
  • Both must be entered in the body, then cut and pasted to the properties

[email protected]

microsoft on how to remove metadata with more information
Microsoft on How To Remove Metadata With More Information
  • In Legal Documents:

http://office.microsoft.com/en-us/word-help/control-metadata-in-your-legal-documents-HA001140034.aspx

  • Office 2003:

http://support.microsoft.com/kb/825576

  • Office 2007:

http://office.microsoft.com/en-us/excel-help/remove-hidden-data-and-personal-information-from-office-documents-HA010037593.aspx

[email protected]

ad