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Preserving Digital Content: Challenges, Solutions & Resources

Learn about preserving your digital content in the face of changing hardware, software, file formats, and media issues. Discover needs, solutions, and resources for maintaining access and usability over time.

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Preserving Digital Content: Challenges, Solutions & Resources

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  1. Keeping Your Digital Works Alive December 13, 2013 Alabama Digital Humanities Center Jody L. DeRidder jlderidder@ua.edu

  2. Overview • Challenges • Needs • Solutions • Resources!

  3. Challenges Hardware keeps changing! • Computer upgrades • Where’s that floppy insert? • Wait, I use a Mac now… (or an iphone?)

  4. Challenges Software keeps changing! • Windows 95 to 98 to 2000 to XP to… • Which version of Word was that? • They stopped making this software…

  5. Challenges File Formats keep changing! • Huh? My computer can’t open this! • Can anything open my files now? • It doesn’t look right. What happened?

  6. Challenges Media has issues! • CD, DVD bit loss within 3 years • Flash drives fail much more quickly • Hard drives crash • Cloud storage is not secure or guaranteed

  7. Needs What do we really need? • Access! • Usability!

  8. Needs Requirements for access and use: • How do I find it? • How do I know what it is? • How do I know how to open it?

  9. Solutions Selecting Content • Focus on what you REALLY need to keep • Find out what it takes to manage those types of content • Be realistic!

  10. Solutions Selecting Formats • Text: • PDF/A, XML, Open Office XML, UTF-8 or ASCII text • Images: • TIFF, JP2, PDF/A (or X), PNG • Sound: • WAVE, FLAC • Video: • MPEG-2, MPEG-4

  11. Solutions Preparation for Reuse • Metadata: • description! • File naming: • useful & consistent • Organization: • categorize, document, group like content

  12. Solutions Storage & Backups • External Hard drive(s) • Multiple copies in multiple places • Using the cloud • Update, update, update

  13. Solutions Regular Reviews! • Check those files! • Corrupt? • Format still supported? • Hardware/software going out of date?

  14. Solutions Migrating Content • What is the most important aspect? • Text? Image? Audio? • What form do you need it in? • Find a converter • Test first; and review afterwards • Keep the original!

  15. Resources Resources Recommendations for Authors and Creators (from UA Libraries Digital Services): http://tinyurl.com/au5oz8u

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