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Texas Integrated Justice Information Systems April 24, 2013. Urban Counties. Represents Large County Issues Programs Public Policy Intergovernmental Relations Public Power Pool TechShare, Technology Collaboration Projects Thirty Years Service to Texas Counties. 2. Principles.

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slide1

Texas Integrated Justice

Information Systems

April 24, 2013

slide2

Urban Counties

  • Represents Large County Issues
  • Programs
    • Public Policy
    • Intergovernmental Relations
    • Public Power Pool
    • TechShare, Technology Collaboration Projects
  • Thirty Years Service to Texas Counties

2

slide3

Principles

  • Better Systems at Lower Cost
  • Collaborative Governance
  • Counties Control Their Destiny
  • Counties Own and Control Intellectual Property
  • Counties Share Cost
  • Counties Implement Consistent Business Practices

3

slide5

Participation

  • Bell
  • Bexar
  • Brazoria
  • Cameron
  • Collin
  • Comal
  • Dallas
  • Denton
  • El Paso
  • Fort Bend
  • Galveston
  • Grayson
  • Gregg
  • Guadalupe
  • Harris
  • Hidalgo
  • Kaufman
  • Midland
  • Nueces
  • Rockwall
  • San Patricio
  • Tarrant
  • Travis
  • Williamson

5

slide6

Programs

  • Common Integrated Justice System
    • Contract for COTS from Tyler Technologies
  • Juvenile Case Management System
    • Web-Based System, Owned and Operated by Counties/State
  • Adult Case Management System
    • Under Construction

6

slide7

CIJS Status Summary

  • Gregg
  • Guadalupe
  • Hays
  • Hidalgo
  • Kaufman
  • Nueces
  • San Patricio
  • Tarrant (Probate, JP, CCL)
  • Travis (JP)
  • Williamson
  • Wise
  • Members on Odyssey:
    • Brazoria
    • Cameron
    • Collin
    • Comal
    • Dallas (Civil & Family)
    • Denton
    • El Paso
    • Ector
    • Fort Bend
    • Galveston (Probate, Civil)
    • Grayson

7

slide8

CIJS Contract Status

  • Level of Participation Success
  • 22of 37 (59.5%) Counties on the same Court System
  • 60+ Enterprise Modifications at Savings of more than $1.1M
  • Participating Counties saved $32M
  • Now Offering Software as a Service

8

slide9

JCMS Goals

  • New Juvenile Justice System for Texas
  • One System for All Counties
  • Owned, Operated, Maintained and Supported by the Counties
  • Collaboration with Texas Juvenile Justice Department

9

slide10

JCMS

Background

  • Bexar, Dallas and Tarrant Counties Launched Project in January 2007
  • Completed Specifications and General Design Fall 2007
  • TJJD (TJPC) Joined Project May 2008
  • TechShare.Juvenile Now Available

10

slide11

ACMS

Background

  • Eight Counties Completed Planning Project
  • Four Counties Participating in Development Phase
  • Two Projects:
    • Criminal Courts
    • Prosecutor

11

slide12

ACMS

Motivation

  • “Owned by Counties for Counties”
  • Integration/Data Sharing
  • Accelerated Development and Delivery – Criminal Courts
  • Prosecutor based on Tarrant County’s Successful System

12

slide13

ACMS

Approach - Prosecutor

  • Understand Justice Business Models
    • Cameron, Dallas, Tarrant, Travis
    • Understand Technical Environments
  • Prosecutor
    • Build on Tarrant County System
    • Connect to County Environments
    • Connect to Local Law Enforcement
    • Facilitate Electronic Criminal Case Filing
    • Collaborate with Defense Bar and other External Stakeholders

13

slide16

17 month development project duration

Early go-live releases

“Spot” releases

Install and configure baseline system at Urban Counties

“out of the box”

Built for Tarrant with extensions for Midland

Basic training on how to configure, use and develop the software for the Urban Counties Team

Release 1

Rapid fit gap

No / Minimal integrations

Covers intake through indictment

Plan for a Dallas early adoption

County core teams will participate to ensure suitability

Release 2

Build of web client

Build of discovery portal

Minimal integrations

Covers incident filing through indictment plus Discovery

Plan for a Cameron early adoption

County core teams will participate

Full release

Release of v1 full functionality

All standard integration points

All conversion tools

Updates to platform

County core teams will participate

Prosecutor Base System

Netrify Development Platform

CCCMS base functionality

Iterative build test, and release of feature packs

County core teams and SMEs will participate

Midland extension functionality

Deliverable:

Software transfer agreement

Deliverable:

Baseline System Operational in Development Center

Deliverable:

County fit gap analysis

Technical Architecture Plan

Deliverable:

Dallas go-live plan

County fit gap analysis

  • Deliverables:
  • Software Requirement Specification
  • Development Plan
  • Deliverables:
  • Software Requirement Specification
  • Development Plan
  • County responsibilities:
  • County resource costs and backfill
  • County servers, computers, laptops

Separate implementation projects for each County

17

slide17

ACMS

Approach - Court

  • Understand Justice Business Models
    • Dallas, Tarrant, Travis
    • Understand Technical Environments
  • Criminal Courts
    • Non-Traditional RFP for Criminal Court Platform
    • Partner to Accelerate Development/Delivery
    • Develop County Technical Expertise through Collaboration

18

criminal court project goals
Criminal Court Project goals
  • “Control our own destiny”
    • Owned and operated by Counties for Counties
    • Negotiated a contract that allows Texas wide use of the software at any Trial Level Court
  • Complete development of criminal court
    • Use existing requirements from RFP process
    • Validate Fits and Gaps,
    • Close Gaps as part of this project
    • Assess and consider addressing any major platform gaps identified for Civil, Family and Probate Courts

19

project scope
Project Scope
  • Build Model Courts System for Texas
    • Leverage AMCAD AiCMS
    • Build “GAPS”
  • Build Conversion Tools
    • Translation Tool
    • Mapping Tool
  • Build Integration Messages
    • 30+ Identified

20

schedule overview
Schedule Overview

Feb/Mar 2013

Apr 2013

May 2013

June/July 2013

August 2013

Sept 2013

Oct 2013 – Dec 2014

*1

Planning and setup

Config Team Train

Initial Configuration

Train Fit/ Gap Team

Fit/Gap

Software Requirement Specifications

Joint App Design

Development and Test Cycles

Conversion Toolkit Definition

Integration Definition

Train Developers

21

* 1 Train Developers task is after the completion of AMCAD deliverables. This relates to the training of Urban Counties and County personnel in preparation for go-live activities and ongoing collaborative development.

slide23

Ownership

  • TechShare Justice: Juvenile
  • TechShare Justice: Court
  • TechShare Justice: Prosecutor

24

slide24

Opportunity

“The Techshare program as a whole has opened many doors for technology collaborations that will benefit counties across the state for decades to come.  As budgets continue to shrink and dollars become increasingly scarce, TechShare will be a great option for those who need state-of-the-art IT systems at a lower cost that will also provide for significantly reduced costs for ongoing maintenance and operations.”

– Mike Cantrell

25

slide25

Contact:

Charles Gray, (512) 913-6206, Charles.Gray@cuc.org

http://www.tijis.org