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FLORIDA DEPARTMENT OF HEALTH ANNUAL WORKSHOP Orlando, Florida November 21, 2003. UPDATE ON STATE PURCHASING Russ Rothman, CPPO Chief Purchasing Operations Officer Florida Dept of Management Services email@example.com. TOPICS . ROAD MAP TO EXCELLENCE IN CONTRACTING
UPDATE ON STATE PURCHASING
Russ Rothman, CPPO
Chief Purchasing Operations Officer
Florida Dept of Management Services
Performance Measures under consideration:
In cooperation with NIGP,
Since June, 2003 –
75% NEW LEADERSHIP
25% NEW CONTRACTING STAFF
To become a customer focused agency providing effective and efficient services in order to better enable state agencies and employees to deliver the Governor’s priorities to the people of Florida.
To gladly deliver useful and innovative purchasing services in order to become a customer focused agency providing effective and efficient customer services.
To deliver effective and efficient support services, governance processes and professional training to State Purchasing and agency purchasing staffs in order to deliver useful and innovative purchasing services.
For DMS and State Purchasing, we see our role as driving down both your administrative costs and the prices you pay for goods and services by delivering…
(4)Training and support to State Purchasing, state agency and subdivision purchasing professionals in key skills, including general purchasing, contract negotiation, contract management, eProcurement and management of purchasing operations.
What is to some extent the same?
Initial Users – Pilot Agencies (July – August 2003)1. Department of Transportation 2. Department of Management Services 3. State Technology Office
Initial Users – Executive Branch Agencies (September – April 2004)
Department of Children and Families Department of Education
Department of Health Department of Citrus
Department of Corrections Department of Law Enforcement
Department of Juvenile Justice Department of Military Affairs
Department of Environmental Protection Department of Revenue
Department of Business & Professional Reg. Agency for Workforce Innovation
Department of Lottery Department of Community Affairs
Agency for Health Care Administration Executive Office of the Governor
Department of Highway Safety & Motor Vehicles Department of Veteran’s Affairs
Department of Elder Affairs
Educational Institutions (K-12, State Univ.)
This includes a review of data from state systems, including FLAIR and SPURS, and surveys of agencies and eligible users
This includes surveys of vendors, and review of information available on the Internet, such as from industry associations, Bureau of Labor Statistics (PPI), and business sites, Requests for Information.
This includes what items to list in a solicitation, and how to group them, the type of solicitation (ITB, RFP, ITN, reverse auction), the terms and conditions, including contract length, evaluation criteria, and use of price indexes.
EQUITY IN CONTRACTING
AND FOUR OTHER STATE OBJECTIVES
BIDDERS/RESPONDENTS INCLUDE PLAN ADDRESSING
(State Negotiated Agreements and Price Schedules)
ISSUANCE OF A SNAPS AGREEMENT WILL BE CONTINGENT UPON:
1. REQUEST FOR AN AGREEMENT BY A BUYER (AN AGENCY OR OTHER ELIGIBLE USER), WITH AN INTENTION TO MAKE A PURCHASE OF A COMMODITY OR SERVICE NOT ON STATE TERM CONTRACT
2. SPECIFICATIONS/STATEMENT OF WORK PROVIDED BY THE REQUESTING BUYER,
3. THE REQUESTING BUYER WILL BE ENCOURAGED TO IDENTIFY ANY KNOWN VENDORS WHO COULD MEET THE NEED
4. THE DMS SNAPS TEAM WILL ATTEMPT TO REGISTER ANY NON-REGISTERED SOURCES IDENTIFIED, AND WILL CONDUCT A COMPETITIVE SOLICITATION USING THE “EQUOTE” TOOL IN MYFLORIDAMARKETPLACE
A REQUEST FOR SNAPS AGREEMENT FORM SHOWING:
A LIST OF ALL SNAPS AGREEMENTS HELD BY THE RESPONDING FIRM, WITH THE UNDERSTANDING THAT FAILURE TO SUBMIT A COMPLETE LIST WILL RESULT IN REJECTION OF THEIR EQUOTE AS NON-RESPONSIVE
> $1 MILLION ANNUALLY REPLACED BY A STATE TERM CONTRACT: ~100%
GOVERN YOURSELVES ACCORDINGLY
S.112.323(2) SOLICITATION OR ACCEPTANCE OF GIFTS--No public officer, (or) employee of an agency…shall solicit or accept anything of value…including a gift, loan, (or) reward…based upon any understanding that the … official action, or judgment of the public officer, (or) employee…would be influenced thereby.”
S. 112.323(4) Unauthorized Compensation.—No public officer, (or) employee of an agency…shall, at any time, accept any compensation, payment, or thing of value when such public officer, (or) employee…knows, or…should know, that it was given to influence…action in which the officer, (or) employee…was expected to participate in his or her official capacity.
S.838.022 IT IS UNLAWFUL FOR A PUBLIC SERVANT, WITH CORRUPT INTENT TO OBTAIN A BENEFIT FOR ANY PERSON…TO FALSIFY, OR CAUSE ANOTHER PERSON TO FALSIFY, ANY OFFICIAL RECORD OR OFFICIAL DOCUMENT; CONCEAL, COVER UP DESTROY…OR ALTER ANY OFFICIAL RECORD OR DOCUMENT…”
S.838.22 IT IS UNLAWFURFOR A PUBLIC SERVANT, WITH CORRUPT INTENT TO INFLUENCE OR ATTEMPT TO INFLUENCE THE COMPETITIVE BIDDING PROCESS…TO DISCLOSE MATERIAL INFORMATION CONCENTING A BID…WHEN SUCH INFORMATION IS NOT PUBLICLY DISCLOSED
S.838..22 IT IS UNLAWFUL FOR A PUBLIC SERVANT TO…ALTER OR AMEND A SUBMITTED BID, DOCUMENT OR OTHER MATERIALS SUPPORTING A SUBMITTED BID, OR BID RESULTS FOR THE PURPOSE OF INTENTIONALLY PROVIDING A COMPETITIVE ADVANTAGE…
S.838.22 IT IS UNLAWFUL FOR A PUBLIC SERVANT, WITH CORRUPT INTENT …TO CIRCUMVENT A COMPETITIVE BIDDING PROCESS…BY USING A SOLE-SOURCE CONTRACT…
ANY PERSON WHO VIOLATES THIS SECTION COMMITS A FELONY…
S.839.13 FS: “…if any…public officer, or employee…of…a public agency, shall falsify…any record…or shall knowingly and willfully…conceal any issue, or shall…falsify any document…or be in anywise concerned therein, the person…shall be guilty of a misdemeanor…punishable as provided in s. 775.082 or s.775.083.”
S.839.25 FS: “(1) Official misconduct means the commission of the following act by a public servant, with corrupt intent to obtain a benefit for himself or herself or another or to cause unlawful harm to another: knowingly falsifying, or causing another to falsify, any official record or official document. (2) Corrupt means done with knowledge that act is wrongful and with improper motives. (3) Official misconduct …is a felony…”
A HANDOUT IS AVAILABLE LISTING ALL STATE PURCHASING PERSONNEL, THEIR ROLES AND TELEPHONE NUMBERS. PLEASE DO NOT HESITATE TO CONTACT US.
YOU ARE OUR CUSTOMER, AND WE INTEND TO TREAT YOU AS SUCH.
Fred.firstname.lastname@example.org Director of State Purchasing
Russ.email@example.com Chief Purchasing Operations Officer