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Health Data Issues. Cybele Boehm – WVDE Rich Pullin – WVDE Toby Wagoner - WVDHHR. Governor’s KidsFirst Initiative. Concept 2007 Superintendent’s Interpretation – WV State Code 18-5-17: then and now What’s HealthCheck ?.

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Health data issues l.jpg

Health Data Issues

Cybele Boehm – WVDE

Rich Pullin – WVDE

Toby Wagoner - WVDHHR


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Governor’s KidsFirst Initiative

  • Concept

  • 2007 Superintendent’s Interpretation – WV State Code 18-5-17: then and now

  • What’s HealthCheck?


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HealthCheck is West Virginia’s Early and Periodic Screening, Diagnosis and Treatment (EPSDT) Program for Medicaid-eligible West Virginia children from birth to age 21.

HealthCheck promotes comprehensive screening and primary healthcare services.

HealthCheck


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Medical Home Screening, Diagnosis and Treatment

  • HealthCheck supports the following core values of a medical home:

  • Having a personal physician or primary care provider (PCP) who provides first contact care,

  • Ongoing care over time,

  • Comprehensiveness of care, and

  • Coordination of care across a person’s conditions, providers and settings.


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HealthCheck Screening Process Screening, Diagnosis and Treatment

  • Initial Screen – The first check-up, either at birth or when the child enters the HealthCheck Program.

  • Periodic Screen – A regular check-up that happens according to a schedule.

  • Interperiodic Visit – A provider appointment that can happen at any time because of illness or a change in condition.


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HealthCheck Screening, Diagnosis and Treatment Regions

Region 1Region 5

(Greenbrier, McDowell, Mercer, Monroe, (Calhoun, Jackson, Pleasants, Ritchie, Roane,

Summers & Wyoming Counties) Tyler, Wetzel, Wirt & Wood Counties)

RegionaHubinakRaylene McClure

304-425-8738 ext. 2106 304-927-0966

[email protected]@wv.gov

Region 2Region 6

(Cabell, Lincoln, Logan, Mason, Mingo (Brook, Ohio, Hancock & Marshall Counties)

& Wayne Counties) Karen Dougherty

Jim Daniels 304-843-4120

304-528-5900 [email protected]

[email protected]

Region 7

Region 3(Doddridge, Harrison, Marion, Monongalia,

(Boone, Clay, Kanawha & Putnam Counties) Preston, & Taylor Counties)

Deonna Williams NorineWaugaman

304-356-4385 304-627-2117

[email protected] [email protected]

Region 4Region 8

(Braxton, Fayette, Nicholas, Pocahonta, (Barbour, Gilmer, Lewis, Randolph, Tucker

Raleigh & Webster Counties) & Upshur Counties)

Carolyn Riffle Kim Wentz

304-847-2861 ext. 207 304-473-4230 ext. 162

[email protected]@wv.gov

Region 9

(Berkeley, Grant, Hampshire, Hardy, Jefferson,

Mineral, Morgan & Pendleton Counties)

Stephen Redman

304-822-6900 ext. 244

[email protected]


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New Requirements Screening, Diagnosis and Treatment

The West Virginia Department of Health and Human Resources Bureau for Public Health has added several adolescent immunizations to the school attendance immunization requirements.

Beginning with the 2012-2013 school year, all West Virginia students entering 7th grade must have had one dose of the Tdap (Tetanus, Diphtheria, and Pertussis) and one dose of the meningococcal vaccine.

Students entering 12th grade must also have had at least one dose of the Tdap vaccine and a second dose of the meningococcal vaccine. If the first dose of the meningococcal vaccine was received after age 16, then only one dose of this vaccine is required.

Visit the following website for more information on the new requirements and customizable memos to assist in this effort. http://immunizenow.org/recommended/adolescentimmunizations/default.aspx


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Health Data Application Screening, Diagnosis and Treatment


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Background Screening, Diagnosis and Treatment

Highmark Blue Cross Blue Shield provided monies to WVDE for this project

The health records data system is not utilized to its full potential for various reasons including but not limited to data entry burden (staffing, time and access).

To address this barrier, WVDE developed a health record App to sync data (BMI, immunizations, & health screening) directly into the WVEIS system.

Each county school system was provided funds to purchase a hand-held computing device (iTouch, iPhone, or iPad) to utilize this App.


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Information Gathered on App Screening, Diagnosis and Treatment

Height/Weight with calculation of BMI

Screening & referral for vision, hearing, speech/language development and dental

Immunization records with month/date/year along with a space for notes and codes


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Application Features Screening, Diagnosis and Treatment

Health screening information is easy to enter on both currently enrolled and not yet enrolled students

Health screening information is integrated to the existing WVEIS IBM (AS/400) student data

Access to entry of health screening data is secure and confidential


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Touch Screen Screening, Diagnosis and Treatment


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Retrieving Groups Screening, Diagnosis and Treatment


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Log on Screening, Diagnosis and Treatment


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Retrieved student groups Screening, Diagnosis and Treatment


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Height & Weight Screening, Diagnosis and Treatment


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Immunization Records Screening, Diagnosis and Treatment


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Immunization Screening, Diagnosis and Treatment


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Immunization Notes Screening, Diagnosis and Treatment


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Immunization Notes Screening, Diagnosis and Treatment


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Save – Next Screening, Diagnosis and Treatment vs Return


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Student Group Screening, Diagnosis and Treatment


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Entering New Student Screening, Diagnosis and Treatment


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New Student Information Screening, Diagnosis and Treatment

You must complete fields that have an (*) asterisks.


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Information ? Screening, Diagnosis and Treatment


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Information on Student Groups Screening, Diagnosis and Treatment


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Submitting info to central server Screening, Diagnosis and Treatment


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Submitting info to central server (cont.) Screening, Diagnosis and Treatment


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Deleting unused groups from device Screening, Diagnosis and Treatment


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Deleting unused groups from device Screening, Diagnosis and Treatment (cont.)


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Regional School Wellness Specialists Screening, Diagnosis and Treatment


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Questions? Screening, Diagnosis and Treatment


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