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Document Imaging @ Dickinson College

Presentation on document imaging at Dickinson College including implementation details of NolijWeb software and its use across various departments. Learn about the Student Profile feature and upcoming developments. Questions and answers session included.

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Document Imaging @ Dickinson College

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  1. Document Imaging @ Dickinson College presented by Terry Beard, Application Developer Deb Bolen, Associate Registrar Pennsylvania Banner Users Group 2009

  2. General Announcements • Please turn off all cell phones/pagers • If you must leave the session early, please do so as discreetly as possible • Please avoid side conversations during the session. • Please feel free to ask questions at any time during the session or hold your questions to the end. • Thank you for your cooperation!

  3. About Dickinson College • Traditional four year liberal arts college offering Bachelor of Arts and Bachelor of Science degrees • About 2400 students • Converted to Banner 7.x in 2006 • Upgraded to Banner 8.2 in November 2009 • NolijWeb – document imaging software

  4. Background • NolijWeb Implementations • 2004: Admissions Office • 2007: Registrar’s Office • 2008: Human Resources • Career Center and Advising • Custom Applications • CLIQ: Student Profile • DC_SCAN

  5. Admissions Office • Nolij Implementation • Installed on MS SQL Server platform • Three scanning stations using DC_SCAN • Processes tied to Recruitment Plus • NolijAssist

  6. Scanning Process using DC_SCAN • Custom Visual Basic Application • Prepare documents with coversheets • Scan documents in batch • multiple students • multiple document types • Review documents • Process documents to Nolij

  7. DC_SCAN

  8. Registrar’s Office • Nolij Implementation • Installed on Oracle platform • Batch Scanning on Sharp AR series copier & Canon high-speed scanner • DC_SCAN • Automated import from Admissions • Instant availability to Student Profile

  9. Registrar’s Office • Nolij Implementation • Fall 2007 incoming students – no paper files • Notified advisors in Summer 2007 • Current student paper files: • Approximately 1150 files • Began scanning Fall 2007 • Completed Fall 2008

  10. Student Profile • Comprehensive view of a student’s academic information – real-time • Includes data retrievable by some in Self-Service, but requires accessing several screens • Expands access to users who don’t have Banner-defined role, i.e. advisor • Look up by Banner ID, user name, student name • Can be printed to PDF • Reduces staff training and administrative maintenance

  11. Student Profile Details • Demographic information with photo from ID system • General student and curriculum information • Comments • Honors • Holds • Awards • Current Schedule • Classes taken including transfer courses • Grades – additional access required • Document Addendum – additional access required

  12. . 10+ INB forms – SPAIDEN, SGASTDN, SGAADVR, etc. 6+ SSB forms

  13. Student Profile Example

  14. Document Addendum • TIFs and PDFs are displayed as PDFs • All other formats are handled by the PC (.doc, email) • Only certain users can see certain documents • General users have no access to documents • Advising Office & Registrar’s Office use NolijWeb to access all student files • Documents are pulled from file share; not directly available from the web

  15. Moving Forward • No current means for advisors to add notes to student’s file • Currently working on a project to access course information files through NolijWeb • Migrate CLIQ application to Adobe Flex environment

  16. Questions & Answers

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