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Characteristics of the civil registration and vital event to be registered. Two parts Essential features of a functioning civil registration system Vital events to be registered. Presentation parts. Essential features – functioning civil registration.

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Presentation Transcript
slide2
Two parts

Essential features of a functioning civil registration system

Vital events to be registered

Presentation parts

slide3

Essential features – functioning civil registration

  • Essential characteristics of civil registration:

- Universality

      • Registering all events
      • For all areas and subdivision
      • For population temporarily abroad

- Continuity

      • Constant recording not limited by time

- Permanence

      • Existence of a stable administration

- Compulsory nature

      • Compliance, enforcement, penalties - incentives
slide4

Essential features – functioning civil registration

  • Necessary features (components)
    • Law
    • Civil administration infrastructure
    • Population participation
    • Service to the public
    • Ensuring confidentiality
    • Checks and balances
slide5

Essential features – Law

  • Provisions on:
      • Definitions of events
      • Civil registration infrastructure
        • Uniformity
        • Confidentiality
        • Develop guidelines
        • Overseeing
      • Sphere of competence
        • Events to nationals
slide6

Essential features – Law

  • Provisions on:
      • Registers of births, deaths, marriages and divorces
      • Amendment of records and proof of registration
      • Statistical reports
      • Inspection and penalties
      • Funding
slide7

Essential features – Law

  • Re-visiting the law
      • Initiating ad-hoc committee consisting of
        • Major users
          • Law practices
          • Statistics
          • Public health
          • Electoral administration
          • Education and planning
          • Public at large
        • Producers
          • Registrars
        • Goal
          • Assess the suitability of current provisions
          • Meeting the needs of public, use of contemporary technologies
slide8

Essential features – Civil administration infrastructure

  • Centralized system
      • Central agency
        • Directing
        • Coordinating
        • Monitoring
        • Administrative and technical direction
        • Inter-governmental coordination
  • Decentralized system
      • Major civil division level
        • Harmonization
        • Uniformity
slide9

Essential features – Civil administration infrastructure

  • Local registrar
      • Crucial component of the system
      • Full time employment
      • Civil servant
      • Legal knowledge
      • Responsibilities
        • Recording registrable events
        • Compliance with the law
        • Checks accuracy of data
        • Preservation and custody of records
        • Interaction with the public
        • Statistical reports
        • Certified copies
        • Maintain confidentiality
slide10

Essential features – Civil administration infrastructure

  • Local registrar support
      • Registrar handbook
      • Mini-handbooks for specific topics
      • Newsletters
      • Training
      • National associations
      • Local registrar support

Oversight

slide11

Essential features – Population participation

  • Another crucial link
      • Necessity of documents
      • Mandatory reporting and enforcement
      • Public campaigns
      • Midwives, pamphlets in hospitals
      • Village meetings
      • Schools
      • Local registrar
        • Letter of congratulations
        • Letter of condolences
        • Incentives
slide12

Essential features – Service to public

  • Diversified services
      • Keeping the records
      • Issuing certified copies
      • Facilitating access
      • Research, scholars
      • List of favorite (most frequent) names
      • Apply new technologies
slide13

Essential features – Ensuring confidentiality

  • A must
      • Ensuring non-disclosure of information
      • Procedures
      • Physical protection
      • Backup protection
      • Time lag for releasing the records
      • Defining the authorized persons
slide14

Essential features – Ensuring confidentiality

  • Continuous
      • As part of regular civil administration procedures
        • Inspectors
        • Overseers
        • Public complaint mechanisms
        • Quality control (in detail elaborated tomorrow, pls. see agenda)
slide15

Essential features – Vital events

  • Live birth
      • Extraction or expulsion
      • Product of conception
      • Breathes or shows evidence of life
      • Duration of pregnancy irrelevant
  • “Foetal death”
      • Death prior to the complete expulsion
      • “early foetal deaths” – less than 20 weeks
      • “intermediate foetal deaths” – 20 – 28 weeks
      • “late foetal deaths” – 28 weeks or more
slide16

Essential features – Vital events

  • Death
      • Permanent disappearance of life
  • Marriage
      • Act, ceremony, process
      • Legal relationship
      • Civil, religious or other
  • Divorce
      • Final dissolution of a marriage
  • Annulment
      • Invalidation or voiding of a marriage
      • Never been married to each other
slide17

Essential features – Vital events

  • Judicial separation
      • Disunion of married couple
  • Adoption
      • Legal and voluntary taking and treating a child as one’s one
  • Legitimation
      • Formally investing a person with the status on child born in wedlock
  • Recognition
      • Legal acknowledgment of the maternity and paternity of the child
slide18

Essential features – Vital events

  • United Nations puts a high priority on developing systems to register
      • Live Birth
      • Foetal death
      • Death
      • Marriage
      • Divorce
slide19

Essential features – Summary

  • International standards and guidelines
  • National circumstances
  • One of workshop goals: assessing the implementation in ESCWA region
  • Formulate a plan to improve
  • Establish milestones