DepED Election Task Force

1. DepED Election Task Force Proposed Organizational Structure

2. Purpose 1. Ensure that teachers are provided with and/or referred to adequate information, technical and legal assistance in the course of the performance of their duties. 2. Serve as DepED’s institutional link to volunteer organizations and individuals.

3. 3. Provide close horizontal and vertical coordination and consultation among DepED, COMELEC and partner agencies involved in 2013 Automated National and Local Elections 4. Complement the other government agencies’ effort for an honest, orderly, and peaceful election

4. Proposed Organizational Structure DepEd Election Task Force Steering Group Operations Group Secretariat Call Center Monitoring Data Base Unit Logistic & Support Unit External Coordination Mobile Unit Teachers Defense, Legal &Technical Unit Regional E-TF Division E-TF

5. Functions of the Steering Group Headed by the Undersecretary Alberto T. Muyot and Undersecretary Rizalino Rivera • Provide the overall policy direction of the E-TF in terms of guidelines and priorities to be pursued. • Forge formal institutional linkages with partner agencies, volunteer legal organizations and individuals.

6. 4. Define the aims, goals and powers of the E-TF and formulate the framework strategies and guidelines. 5. Approve the work plan and appropriate resources to the activities of the E-TF.

7. Functions of the OperationsGroup Headed by Chief Administrative Services • Oversee the day-to-day operations of the operation centers. • Coordinating the assignment and deployment of Teachers’ Defense Team and the Regional Task Force Operation Centers. • Supervise different units under its operation. • Report directly to the Steering Group.

8. Functions of the Secretariat • Provide E-TF with administrative and technical support. • Prepare a daily summary report. • Provide the Steering Group feedback and information on issues and status of all the complaints.

9. Call Center Monitoring Data Base Unit • Receive all incoming calls and advice the appropriate E-TF unit. • Refer the complaint or issues to appropriate partner government agencies or to any volunteer organization or individual. • Keep track of the action undertaken on the complaint. • Record and provide feedback to the Operations Group.

10. Logistics and Support Unit • Deployment and delivery of logistical support.

11. External Coordination Mobile Unit • Hub of the DepEd’s coordination with the partner government agencies. • Refers issues and complaints of teachers that can best be addressed by partner government agencies.

12. Teachers Defense, Legal and Technical Unit • Render immediate technical or legal assistance/advice. • Coordinate with the volunteer legal organizations and individuals in providing technical or legal advice/assistance. • Keep track and monitor the status of all complaints and issues affecting teachers.

13. Vertical and Horizontal Linkages • National E-TF shall coordinate and communicate with the Commission on Elections as well as other Partner Agencies (PA) at the national level. • Similar communication and coordination should be established by the regional and division E-TF with their corresponding regional and local COMELEC and partner agencies offices.

14. Monitoring Structure DepEd National E-Task Force COMELEC/ Partner Agency DepEd Regional E-Task Force Regional COMELEC Office/PA DepEd Division E-Task Force Provincial COMELEC/ BET/PA . DepEd District E-Task Force Municipal COMLEC BET/PA

15. Vertical and HorizontalLinkages Roles of the E-TF: • Provide immediate assistance to teachers in need in their respective jurisdictions. • E-TFs at all levels have the prerogative to coordinate with the different concerned government agencies at their levels. They shall also coordinate with appropriate partner agencies/volunteer organizations/individuals and secure and ensure assistance to teachers.

16. National and Regional E-TF shall maintain a monitoring system for all cases for their respective areas. • Regional, Division, and District E-TF shall monitor and track down the resolution of issues and concerns and provide regular feedback to the national E-Task Force on the status of each case. • Issues shall be categorized based on the required assistance and the urgency of the needs.

17. Concerns that can be addressed at the regional or division level should be resolved at the appropriate level. • Regional E-TF shall provide the National E-TF with a summary report of all the complaints/incidence within their jurisdiction. Division E-TF shall submit a summary report of the complaints received for the day to the Regional E-TF.

18. E-TF Assistance Flow Issues called in from the field Directly provide Advice/ Assistance Refer to Partner Government Agencies, Volunteer Organizations And Lawyers Division and Regional Assistance Unresolved Issues Issues need more Legal and other Assistance Issues Monitored from TV/Radio Validate/ Confirm Directly provide Advise/ Assistance

19. Location, Venue, and Logistics • The national operation center will be set up in the Bulwagan ng Karunungan, DepEd Central Office. • Central Office shall provide the operation center with TV sets, fax machines, and desktops that are connected to the internet.

20. The E -TF shall also maintain the following in the center: • Election hotlines of partner agencies at the national level, i.e. COMELEC and PNP • Names, hotlines of COMELEC Regional and Provincial Election Officer and Supervisor • At the regional, division and district level, hotlines of the Regional Election Director, the Provincial Election Superintendent, and the Municipal Election Officer

21. Monitoring Form Date: _____________________Time:______________________________ Place/Location of Concern _______________________________________ Municipality: ______________ Province:_________________________ Region: _______________ Contact Number: _____________________ Name of Caller/Office/Origin of Issue: ______________________________ ____________________________________________________________ Taken By:

22. DepEd Election Task Force Hotlines Assignments Trunk lines 632-1361-71 Direct Lines Local Steering Group 638-7530 2311 638-7531 Operations Group 633-7223 2090/2113 Secretariat 638-8636 2010 633-5429 Call Center 633-7236 687-1449 632-1372 2120 636-6550 2030

23. Direct Lines Local External Coordination 633-6680 2114/2124 Mobile Unit 634-0222 Teachers Defense, Legal 633-7205 2111/2175 & Technical Unit 631-8494 636-4880 635-9817 Logistic and Support 636-3602 2222/2122 Unit 633-7217 Regional Election Task 633-1940 2210 Force 634-1928 Division Election Task Force 636-6543 2049 633-7253

24. Support Staff for BEIs;

25. DepEd Supervisors and Support Staff; • One (1) for every ten (10) clustered precincts • Technical Support; • One (1) for every voting center (36,778 VCs)

26. Make available all public and private school buildings designated as voting centers including its facilities • Precincts with PWD voters must be located at the ground floor

27. For public school teachers who will serve as chairmen or members of the BEI: THREE THOUSAND PESOS (Php3,000.00) as honorarium for serving as BEI chairmen and members; FIVE HUNDRED PESOS (Php500.00) – for the final testing and sealing of the PCOS machines;

28. FIVE HUNDRED PESOS (Php500.00) – one-time transportation allowance. For public school teachers, principals or supervisors who will serve as Supervisors for ten (10) clustered precincts or fraction thereof- THREE THOUSAND PESOS (Php3,000. 00) per person

29. COMELEC shall allocate and provide the amount of THIRTY MILLION PESOS (P30,000,000.00) for election-related death or injuries that may be sustained by DepEd employees in the performance of election duties; provided that in case of death while in the performance of election duties, the heirs of the deceased official/employee shall be given the amount of TWO HUNDRED THOUSAND PESOS (Php 200,000.00)