Audit Documentation PCAOB Auditing Standard no.3
Introduction • This standard establishes general requirements for documentation the auditor should prepare and retain in connection with engagements conducted pursuant to the standards of the Public Company Accounting Oversight Board (“PCAOB”) • This standard does not replace specific documentation requirements of other standards of the PCAOB.
Effective Date • This standard is effective for audits of financial statements, which may include an audit of internal control over financial reporting, with respect to fiscal years ending on or after November 15, 2004. • This standard supersedes SAS No. 96 of Audit documentation.
Objectives • Audit documentation is the written record of the basis for the auditor’s conclusions that provides the support for the auditor’s representations. • Audit documentation facilitates the planning, performance, and supervision of the engagement. • Audit documentation provides the reviewer with written documentation of the evidence supporting the auditor’s significant conclusions. • Audit documentation is reviewed by members of the engagement team performing the work and might be reviewed by others.
Requirements of Audit Documentation • The auditor must prepare audit documentation in connection with each engagement conducted pursuant to the standards of the PCAOB. Audit documentation should be prepared in sufficient detail to provide a clear understanding of its purpose, source and the conclusions reached. Examples of Audit documentation include memoranda, confirmations, schedules, correspondences, audit programs and letters of representation. Audit documentation may be in the form of paper, electornic files or other media.
The auditor must document the procedures performed, evidence obtained and conclusions reached with respect to relevant financial statement assertions. Audit documentation must clearly demonstrate that the work was in fact performed. • Audit documentation must include information the auditor has identified relating to significant findings or issues that is inconsistent with the auditor’s final conclusions.
Benefits of Audit Documentation • Auditors who are new to an engagement and review the prior year’s documentation to understand the work performed as an aid in planning and performing the current engagement. • Audit documentation demonstrate that the underlying accounting records agreed or reconciled with the financial statements.
Documentation of Specific Matters • Documentation of auditing procedures that involve the inspection of documents or confirmations, including test of details, test of operating effectiveness of controls, and walkthroughs, should include identification of the items inspected. • The auditor must document significant findings or issues, actions taken to address them, and the basis for the conclusions reached in connection with each engagement. • The auditor must identify all significant findings or issues in an engagement completion document.
Examples of Significant findings or issues • Significant matters involving the selection, application, and consistency of accounting principles, including related disclosures. It includes unusual transactions, accounting estimates, and uncertainties as well as related management assumptions. • Significant changes in the assessed level of audit risk for particular audit areas and the auditor’s response to those changes.
Audit adjustments: An audit adjustment is a correction of a misstatement of the financial statements that was or should have been proposed by the auditor, whether or not recorded by the management, that could, either individually or when aggregated with other misstatements, have a material effect on the company’s financial statements. • Results of auditing procedures that indicate a need for significant modification of planned auditing procedures, the existence of material misstatements, omissions in the financial statements, the existence of significant deficiencies, or material weaknesses in internal control over financial reporting. • Any matters that could result in modification of the auditor’s report.
Retention of and Subsequent Changes to Audit Documentation • The auditor must retain audit documentation for seven years from the date the auditor grants permission to use the auditor’s report in connection with the issuance of the company’s financial statements (report release date), unless a longer period of time is required by law. • Prior to the report release date, the auditor must have completed all necessary auditing procedures and obtained sufficient evidence to support the representations in auditor’s report. A complete and final set of audit documentation should be assembled for retention as of a date not more than 45 days after the report release date (documentation completion date).
Audit documentation must not be deleted or discarded after the documentation completion date, however, information may be added. • The office of the firm issuing the auditor’s report is responsible for ensuring that all audit documentation sufficient to meet the requirements of this standard is prepared and retained.
Multi-Location Audits and Using the Work of Other Auditors • The office issuing the auditor’s report must obtain, and review and retain, prior to the report release date, the following documentation related to the work performed by other auditors (including auditors associated with other offices of the firm, affiliated firms, or non-affiliated firms): • A list of significant fraud risk factors, the auditor’s response, and the result of the auditor’s related procedures. • Any findings affecting the consolidating or combining of accounts in the consolidated financial statements.
Sufficient information to enable the office issuing the auditor’s report to agree or to reconcile the financial statement amounts audited by the other auditor to the information underlying the consolidated financial statements. • A schedule of audit adjustments, including a description of the nature and cause of each misstatement. • All significant deficiencies and material weaknesses in internal control over financial reporting, including a clear distinction between those two categories.
This standard required the principal auditor to maintain specific audit documentation when he or she decided not to make reference to the work of another auditor. • The Principal auditor is required to review the documentation of the other auditor to the same extent and in the same manner that the audit work of all those who participated in the engagement is reviewed.