COMMUNITY LIBRARY CONDITIONAL GRANT 4th Quarter Performance: 2011/12 Financial year
Purpose & objective of the Grant • Goal is to enable South African society to gain access to knowledge and information that will improve their socio-economic situation. • Purpose is to transform urban and rural community library infrastructure, facilities, and services (primarily targeting previously disadvantaged communities through a recapitalized programme at provincial level in support of local government and national initiatives.
Expected outcomes • Improved library infrastructure and services that reflect the specific needs of the communities they serve. Presently 79 libraries have been renovated since the inception of the grant. Two libraries are under construction i.e. Mdantsane and Mount Ayliff libraries. This has improved library usage as these libraries are now accessible. • Transformed and equitable library and information services delivered to all rural and urban communities. During 2010/11 a total of 70,000 library materials have been purchased and delivered to public libraries. • Improved co-ordination and collaboration between national, provincial and local government on library services. The Stakeholders Consultative Workshop and library Summit has improved relationship with Municipalities. • Improved culture of reading. South African Library for the Blind benefits from the Grant by providing a special service for people with visual disabilities. • Improved staff capacity at urban and rural libraries to respond appropriately to community knowledge and information needs. Qualified librarians have been employed and deployed to public libraries. Opening and closing times at our libraries have since improved with 55% since these libraries now open 8hours a day due to additional staff appointed.
Outcome: Transformed and equitable library and information services delivered to all rural and urban communitiesOutput:Number of libraries provided with furniture
Outcome: Improved Library infrastructure and services delivered to all rural and urban communities.Output: Number of Community libraries established
Outcome:Improved Library infrastructure and services delivered to all rural and urban communities.Output: Number of libraries upgraded and rehabilitated
Outcome:Improved Library infrastructure and services delivered to all rural and urban communities.Output: Number of modular libraries provided
Outcome:Improved staff capacity at urban and rural libraries to respond appropriately to community needs.Output: Number of qualified librarians appointed and existing personnel compensated.
Outcome:Improved staff capacity at urban and rural libraries to respond appropriately to community needs.Output: Number of library workers trained
Outcome:Improved culture of reading:Output: Increased number of users in libraries
Monitoring capacity • The Department has a monitoring and evaluation unit under Strategic Planning Management component that is assisting in ensuring that projects are done according to plans( Business Plan; Annual Performance Plan& Operational Plan). Reporting is done quarterly. • In-Year-Monitoring is done internally to check the spending patterns as against cash-flow projections. These reports are then sent to Provincial and National Treasuries (through DAC). • Monthly and quarterly reports are submitted to DAC and quarterly reviews are held with DAC in compliance with Division of Revenue Bill (DORA) • Conditional Grant has its administration unit with the Project Manager ; Acquisitions and Admin. Officers. • Provincial Evaluation Committee monitors performance of community grant through out the year.
Achievements • New Libraries: Mt Ayliff and Mdantsane libraries are on the last phases and due for completion in August 2012. • 11 Containers are functional with qualified personnel and 8 Modular libraries have been delivered to rural areas during. • Outdoor learning equipment :Jungle gyms have been installed in 15 Libraries through out the province. • Since the inception of conditional grant, the department has managed to renovate a total of 84 out of 120 libraries through the province. • Detection systems have been installed in all identified libraries. • Presently, the Province has provided internet and e-mail facilities to a total of 88 (eighty-eight) libraries. • 11 Libraries are providing services for people with visual disabilities.
Conclusion • The high priority in the Province is provision of infrastructure to our libraries. Infrastructure is too technical and has to be outsourced to implementing agents i.e. Public Works & Coega. • Due to appointment of librarians, libraries that were closed and others opening for short hours are now operating normally. • Irrespective of the challenges that we are encountering, there is improvement in terms of spending on infrastructure. During the last financial year the province spent 73% of its budget and for 2011/12 80% has been spent.