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EBT Grant Applications and Administration WIC EBT Users Group Meeting San Diego, CA November 2008

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EBT Grant Applications and Administration WIC EBT Users Group Meeting San Diego, CA November 2008

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    1. EBT Grant Applications and Administration WIC EBT Users Group Meeting San Diego, CA November 2008

    2. Topics Funding Overview for EBT Grants Solicitation Requirements Budget Submission Reporting Requirements

    3. EBT Funding - General Normal source of funding is infrastructure/multipurpose funding Separate line item in appropriations bill Legislation requires USDA/FNS to use these funds for specific things Special/targeted technology funding

    4. FY 2008 EBT Funding Total funds available for infrastructure/ multipurpose funding was $13.6 million Major items funded: Regional infrastructure funds for SAs to assist with new food package implementation FNS/WIC reports, educational and monitoring tools (PC Study, TIP, WIC Works website, automated ME tool) Breastfeeding initiative SAM and EBT

    5. FY 2008 EBT Funding Majority of funds from infrastructure/ multipurpose went for technology related projects SAM funding = almost $5.2 million (38%) SAM consortia SAM transfers (4 State agencies) EBT funding = just over $5 million Nearly $3.9 million for grants to States Approx. $1 million for contracted technical assistance $175,000 for UPC database

    6. FY 2009 EBT Funding Appropriation unknown at this time Currently under a CR Funding for technology may be similar to FY 08 Unless…….. Priority of funding: SAM consortia & existing transfers Existing EBT New SAM transfers EBT planning/new projects

    7. Solicitation Requirements Timing of solicitation and funding awards Number and type of award dependent on available funding and staffing resources Follow solicitation instructions/guidelines! Pay attention to: Submission deadlines and process Eligibility requirements Project description, to include narrative introduction, procurement plan, resource/staffing overview, schedule, vendor support, MIS capabilities, and budget

    8. EBT Budgets Proposals must include a project budget SF 424, 424A and B must be completed For grant funding purposes, need funding request/need broken out by fiscal year by quarter We fund for “immediate need” which usually means 15 months

    9. EBT Budgets For existing projects, fiscal year integrity must be maintained Budgets and reporting must follow the fiscal year in which the funds are appropriated Funds may be redirected from one line item to another, but cannot be “reassigned” to another fiscal year FIFO rules apply to the extent practicable under existing EBT contracts

    10. EBT Budgets Should use suggested Budget Format for assessment of unspent prior year funds and requested redirection of grant funds (handout) Prior to the award of new funding, current funding levels and remaining funds will be verified using the 269A reports

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