An introduction to Microsoft Office 2007

1. An introduction to Microsoft Office 2007 by ASAD RIAZ

2. Microsoft Office 2007 • A package of softwares • Word – text editor • Excel – spreadsheet • PowerPoint – presentations • Outlook – e-mail • Access – database • Publisher – brochures, calendars, postcards, etc. • +++ • The current versions are Office 2007 which was released on January 30 in 2007.

3. Microsoft Word 2007

4. Microsoft word • Text processor to create documents • Templates for different types of documents • Web pages

5. The Different Versions of Word • MS Word 97 • MS Word 2000 • MS Word 2002 (XP) • Includes Smart Tags, Task Panes • MS Word 2003 • Minimal changes from 2002 • MS Word 2007 • Major changes in user interface, file formats

6. Microsoft Office 2003 vs. 2007 • Interface is very different and takes a bit of getting use to. • Files saved with the default setting in Office 2007 CANNOT be opened by earlier versions. • To change go to tools, options, & save tab

7. Page Setup: Windows MS Word 2003 or Earlier • MARGINS • Left: 1.5 • Right: 1.0 • Top: 1.5 • Bottom: 1.0

8. Margins: Windows MS Word 2007

11. Use the Ribbon instead of toolbars and menus • When you first start some of the programs in 2007 Microsoft Office system, you may be surprised by what you see. The menus and toolbars in some programs have been replaced with the Ribbon, which is part of the Microsoft Office Fluent user interface. • The Ribbon is designed to help you quickly find the commands that you need to complete a task. • Commands are organized in logical groups, which are collected together under tabs. • Each tab relates to a type of activity, such as writing or laying out a page. • To reduce clutter, some tabs are shown only when needed. For example, the Picture Tools tab is shown only when a picture is selected.

12. When to Use Word • Most paper-based documents • Letters • Simple tables • Simple brochures and publications • Email • Outlook usually uses Word as its editor • Electronic documents • Simple Web pages

13. When NOT to Use Word • Complex publications • Instead use Microsoft Publisher, Adobe PageMaker, or Quark • Complex tables • Use Microsoft Excel • Complex Web pages • Use Microsoft Front Page

14. Use the keyboard Okay, keyboard people, these slides are for you. The Ribbon design comes with new shortcuts. This change brings two big advantages over previous versions of Office programs: • There are shortcuts for every single button on the Ribbon. • Shortcuts often require fewer keys.

15. Use the keyboard The new shortcuts also have a new name: Key Tips. To use Key Tips, start by pressing ALT. Next: • Press the Key Tip for the tab you want to display. For example, press H for the Home tab. This makes all the Key Tips for that tab’s commands appear. • Press the Key Tip for the command you want.

16. Keyboard shortcuts for Microsoft Office Word • The keyboard shortcuts that are described in this Help topic refer to the U.S. keyboard layout. Keys on other layouts might not correspond exactly to the keys on a U.S. keyboard. • For keyboard shortcuts in which you press two or more keys simultaneously, the keys to press are separated by a plus sign (+) in Microsoft Office Word 2007 Help. For keyboard shortcuts in which you press one key immediately followed by another key, the keys to press are separated by a comma (,).

17. Keyboard shortcuts - Display and use windows

18. Keyboard shortcuts - Use dialog boxes

19. Keyboard shortcuts – Microsoft Word shortcuts • For more shortcuts, please visit MS Word tutorial website: • http://office.microsoft.com/en-us/word-help/keyboard-shortcuts-for-microsoft-office-word-HP010147626.aspx • http://www.keyxl.com/aaa367b/5/Microsoft-Word-keyboard-shortcuts.htm

20. Most useful - Keyboard shortcuts – Microsoft Word shortcuts - Document Open/New/Saving New Document:Ctrl + N Open Document:Ctrl + O Go to last location you were working in when document was closed (after doc is opened):Shift + F5 Save Document:Ctrl + S Save AsF12 Close Document:Ctrl + W

21. Most useful - Keyboard shortcuts – Microsoft Word shortcuts - Editing/Reviewing/Printing Show/Hide Paragraph marks and hidden text:Ctrl + Shift + 4 (not num key 4) Reveal Formatting:Shift + F1 Open Font dialog box:Ctrl + D Turn off/on Track Changes:Ctrl + Shift + E Delete one word to left:Ctrl + Backspace

22. Most useful - Keyboard shortcuts – Microsoft Word shortcuts - Editing/Reviewing/Printing Delete one word to right:Ctrl + DELETE Spelling / Grammar check:F7 Print Document:Ctrl + P Print Preview (toggle between):Ctrl + Alt + I

23. Most useful - Keyboard shortcuts – Microsoft Word shortcuts - Navigating the Ribbon Home tab:Alt + H Insert tab:Alt + N Page Layout tab:Alt + P References tab:Alt + S Mailings tab:Alt + M Review tab:Alt + R View tab:Alt + W

24. Most useful - Keyboard shortcuts – Microsoft Word shortcuts - Common tasks in Microsoft Office Word

25. Simple formatting • Text: Font, size, color, bold/italic/underline • Layout: Bullets, numbering, alignment

26. Changing font Welcome to this lecture

27. Bold / italic / underline Welcome to this lecture

28. Changing text color How to change text color

29. Changing text size How to change text size

30. Alignment of text The first impression and view of a document is very important for the reader. The options listed underneath are the most important ones. These can make the document nice looking, but also very bad. A professional document should have a standard font (like Times New Roman or Arial), appropriate size(normal text size 12),and black color. The layout of the text should make the reader comfortable – it should be easy to read. In thesis, or other large documents, the text is often aligned to both the left and right margins. This creates a clean look at both sides of the text. Additional extra space are put in between words as necessary.

31. Page setup / margins 2,5 cm 2,5 cm 4,0 cm 2,5 cm 2,5 cm 4,0 cm 0 cm Left

32. Line spacing

33. Word count

34. Headings and table of contents Heading 1 Texttextexttexttexttexttextexttexttextexttextexttexttexttexttextexttexttext Heading 2 Texttextexttexttexttexttextexttexttextexttextexttexttexttexttextexttexttext Heading 3 Texttextexttexttexttexttextexttexttextexttextexttexttexttexttextexttexttexttext Heading 3 Texttextexttexttexttexttextexttexttextexttextexttexttexttexttextexttexttext

35. Page numbers 1

36. Picture and crop

37. Reference / citation Shresta Shresta, Kumar Kumar Learn Microsoft Office in one lecture 2010 Kathmandu Tribhuvan University Teaching Hospital Shresta, Kumar

38. Reference list / bibliography (1)

39. Save document Word lecture 1

40. MS Word Compatibility

41. Revealing Your Formatting Find this button on your toolbar

42. Section and Page Breaks

43. Section and Page Breaks cont. • Use page breaks when format stays the same • Use section breaks (next page) when format changes or between chapters • For example, use for landscape table or figures! That page will be landscape and the rest portrait.

44. Inserting Breaks: MS Word 2007

45. Goals for Advanced Users • Take advantage of special features • Automate repetitive tasks

46. Course Agenda • Tabs and Tables • Mail Merge • Graphics • Power Tips • Macros and Your Choice

47. Session 1 – Tabs & Tables Advanced Microsoft Word

48. Question: How can you put one word on the left margin of a line, and another word on the right?Like This Tabs

49. Things Hardly Anybody Knows • Rocket Science • Brain Surgery • Strategy for NY Knicks • How to use Tabs in Microsoft Word

50. Tabs • Traditional way to create columns • Tabs must have two components: • Tab Characters • Tab Stops