ONLINE BID MANAGEMENT SYSTEM PROJECT SPONSOR: DEPARTMENT OF FINANCE,SECRETARY OF FINANCEPresented by:Eva McMillanHarsha...Jayendra Pathak • ONLINE BID MANAGEMENT SYSTEM
BUSINESS BACKGROUND • Department of Finance Oversees all the finacial matters of the government agencies and departments. • It is the lead agency to oversee the rules and regulations for the money related matter in the government. • It makes rules and regulations on how the bid document be prepared,deadline for the bid and the minimum requirement to place the bid.
BUSINESS NEED • Every government offices have their own rules and regulations to offer bid for their everyday work. • Private agencies have trouble looking for bid at the daily newspaper. • They want a centralised system where all the government tenders are placed together in one single bidding portal. • Sometimes rival firms hire people to make sure that other rival firm cannot place the bid. • Department of Finance need to make a centralised report to show how many bids are placed during each fiscal year .
BUSINESS REQUIREMENT • Form so that the private firms can register in the site so that they are eligible for the bid. • Search bid inside the system so that they are able to place the bid. • Individual workspaces for all the government agencies and departments so that they are able to offer the bid. • A payment processing system so that Private firms are able to download and place the bid according to the bidding document. • Security to make sure unauthorised user cannot acce the system as well one comapny not being able to see other's bid. • Administration module with the report generating facility for the Department of finance.
BUSINESS VALUE • Will enable the firms to place the bid from any geographic location. • Saving of time and money. • Centralised system for managing the government bids. • Business Service Delivery with G2B governance.
ISSUES/CONSTARINTS • Training the gornment employee , who are still not that IT friendly. • Digitising the Previuos bids inside the online bidding system(Migration of the Legacy System)
THANK YOU • ------------------------------------------------------------