Safety and Injury Management Advisory Group - SIMAG Update

1. Safety and Injury Management Advisory GroupSIMAG June 15, 2007

2. Agenda • Introductions • Awards • Updates – The Five Legged Stool • Results YTD • Be Smart About Safety FY 2007-08 • Concluding Comments – The Road Ahead

3. Campus Awards – UC Risk Summit 2007 • “Best Reduction in WC Accrual Rate” • UCSC’s rate decreased 18.4% from FY 2007 to FY 2008; the average for the campuses was a decrease of 4.6%.  • NOTE: The accrual rate for FY 2008 is based on the injuries that occurred in FYs 2003, 2004, and 2005 • “2007 Excellence Award  Best Risk Management Practices” • Total cost of risk divided by total campus revenues UC/UCSC Admin Costs + Claims Costs + Safety Costs + Brokers’ Fees + Insurance Costs UCSC Revenues

4. Updates Safety Culture Infrastructure Leadership Transitional Return to Work Allocation Accountability

5. Updates - Infrastructure • FY 2006-07 • New hires • Workers’ Compensation Coordinator – Dorys Contreras • Safety Analyst – Linnae Davenport • Safety Systems Coordinator – Dale Thrasher • Safety Specialist – Rachel Clawson • Training – Mod 1 - approx 250 supervisors trained • FY 2007-08 • Risk Services/SIM Team will relocate to H-Barn • LMS – Learning management system • Training • Mod 1 – All supervisors • Mod 2 – Launch • On-line incident reporting system

6. Updates – Transitional Return to Work • FY 2006-07 • 94% placement rate for new injuries • FY 2007-08 • Electronic work status reporting • Standardization of TWA Process • Increased emphasis on permanent accommodation • Physician training on disability management

7. Updates – Accountability • FY 2006-07 • New campus performance appraisal forms • In FY 2006-07, units may opt to include safety by using “other” • FY 2007-08 • Campus performance evaluations will include safety as a job requirement • LMS will enable departments to evaluate employees for successful completion of safety trainings

8. Updates – Allocation • FY 2006-07 • FY 2007-08 • Program will continue Based on injuries that occurred in FY 2002, FY 2003 and FY 2004

9. Updates – Leadership • FY 2006-07 • Currents article about Chancellor receiving Ergonomic Assessment • Kudos to Student Affairs for making Building a Safety Culture class mandatory for all supervisors • FY 2007-08 • Presentation to PROPS and/or Cabinet in Fall 2007 • Meetings with divisional leadership to follow

10. Injury Prevention – Results YTD UCSC Total Injuries Reported*Jul - May *Indemnity, Future Medical, Medical, Medical CAE, First Aid, Pending, Non-occupational

11. Injury Prevention – Results YTD UCSC Total Injuries ReportedJuly - May

12. Be Smart About Safety (BSAS) – Year 2 • OP redirects campus funds to safety and injury management. • OP Risk Services intends to continue BSAS funding indefinitely. • Focus on “significantly reducing the frequency of employee injuries .” • Only by controlling frequency of injuries can we avoid being negatively impacted by changes in state regulations. • Amount available in FY 2007-08 = $764,000

13. BSAS – Why participate? • Actuary provides a rate discount to locations who participate in the BSAS program. • For every $1 spent on direct costs related to an injury, there are another $3 to $5 of indirect costs. • On average, organizations save $3 for every $1 spent on workplace safety.

14. BSAS – Proposed Uses for FY 2007-08 • Continuation of four SIM positions funded by BSAS: • Safety Analyst • Safety Systems Coordinator • Safety Specialist • Safety Trainer • Ergonomic injury prevention • Funds for divisions to engineer-out hazards • Coordinator of on-site wellness programs • Learning Management System - aggressive implementation of safety training requirements

15. The Road Ahead • Building safety culture department by department • User friendly approach • Modern safety practices • Learning Management System – major cultural shift • Expansion of loss prevention efforts into driving, travel and student safety