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SNRIU, Ruslana Tripailo

Experience and lessons learned in e stablishment and maintenance of the State Register of Radiation Sources in Ukraine. SNRIU, Ruslana Tripailo. International Workshop on National Sources Registry, 20-23 March 2017. National Infrastructure for Regulatory Control over Radiation Sources.

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SNRIU, Ruslana Tripailo

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  1. Experience and lessons learned in establishment and maintenance of theState Register of Radiation Sources in Ukraine SNRIU, Ruslana Tripailo International Workshop on National Sources Registry, 20-23 March 2017

  2. National Infrastructure for Regulatory Control over Radiation Sources The State Nuclear Regulatory Inspectorate of Ukraine (SNRIU) is Ukrainian only (from 2012) regulatory authority in nuclear and radiation safety area SNRIU is effectively independent and reporting to the Government. 2

  3. Now in the database of Register there is information about: 23 565 Radiation Sources: 14 629 radiation generators; 8 736 radioactive sources 1-5 categories; 4 167 their Users (owners) 22 Manufactures of radiation generators Current status of Register

  4. State Legislation for registration of RS According to the main Law on Use of Nuclear Energy and Radiation Safety (Nuclear Law): • Registration of RS in State Register is obligatory for 1-5 categories of radioactive sources and all radiation generators • Registration procedure was established and approved by the Government of 16.11.2000 N 1718 • Registration of RS is a one of the main permission procedures

  5. State Requirements for registration of RS From 1998 to 2003 - was established the such additional Regulations, witch were approved by orders of SNRIU, and was need for effectively registration of RS: • Manual for state inventory, • Registration record forms (radioactive sources and generation) • Manual for registration form filling, • Procedure of Register use, • Procedure to secure Register data, • Requirements for Register reporting, • Procedure of interaction between Register and Radioactive Waste Register etc. • Training programme for the staff of Register of RS

  6. Main Stages of development the Register 1998 -State programme and action plan for creation of Registrer of RS was approved by the Government of Ukraine 2003 – 2006 was done the state inventory of RS in the all regional of Ukraine September, 15th, 2004 Officially the Register is created November, 2004 Information system "Register" created on the basis of RAIS (Access version) started to be used January, 2006 Information system "Register" created on the basis of RAIS (MS SQL version) started to be used 29.03.2007 Information system "Register" was commissioned as unified informational system for registration, accounting and control of radiation sources 6

  7. State Register of Radiation Sources Principles of Register work • All radiation sources that are not exempted from regulatory control are subject to registration (1-5 categories); • Registration bears obligatory, nature and is chargeable. • The Register files data of all radiation sources in electronic form and trace RS starting from the moment of their appearance at the territory of Ukraine and till their removal from Ukraine or transfer to special enterprise on radioactive waste management (disposal).

  8. State Register of Radiation Sources Principles of Register work • Interaction is kept running between the Register and : • State Custom Service of Ukraine, • State Export Control Service of Ukraine, • Radioactive Waste Register according to procedure that is approved by the Cabinet of Ministers of Ukraine (Resolution of 16.11.2000 N 1718)

  9. State Register of Radiation Sources Principles of Register work • Information about registered sources shall be updated not less than once per year and also in cases: • changing of owner of radiation source, place of location • import or export of radiation source through the border of Ukraine • transfer to radwaste facility • The following information shall be entered in the Register: type of source, isotope, activity, accelerating potential, manufacture number, device to which source is included, location of source, owner of source, its postal address, license number and so on

  10. Main menu of IS «Register of RS»

  11. Radiation generators information and history

  12. Forms of Report

  13. Registration of sealed sources includes: export, import, lost and found, change of owners (users)etc

  14. Structure of State Register of RS Main registration centre – Kyiv 7 Regional registration centers: • Ivano-Frankivsk • Rivne • Kyiv • Kharkiv • Dnipro • Zaporijya • Odesa

  15. State Register of Radiation Sources Register reporting and feedback • provides information on RS upon request of state authorities involved in handling of radiation sources. • is responsible for search of information about RS in illicit trafficking. • provides annual report to SNRIU. • reports to SNRIU about all incompliance's that appear in the process of registration. SNRIU makes inspections, enforce corrective actions

  16. State Register of Radiation Sources Register interaction with • Constant interaction is kept between the Register (Head Registration Centre and eight Regional Registration Centers in the same cities as Regional Inspectorates) and SNRIU Inspectorates. • Before each inspection Register provides list of the sources to the inspector. Inspector checks if all sources are in place and if all of them are registered. • Not registered source is a violation that is subject to correction and sanctions.

  17. Registr’s Databases Registration centers collect data received from registrants on any change of the status of ionizing radiation sources in the form of registration cards, The state custom service body informs the main registration centre on import (export, transit) of sources through the Ukrainian borders An annual inventory of movable sources is required to be established by the registrants to confirm that the sources are in their assigned locations and are secure.

  18. Registr’s Databases The information in the IS "Register" is stored in the main MS SQL Server database. Filling of the main database is carried out only by the administrator and experts MRC. For everyone RRC the regional database (MS Access) is provided. The structure of regional databases and the central database (behind a small exception) is the same. Further for creation of a regional database distribution process is carried out. The copy of this database is sent corresponding RRC.

  19. Register’s Databases Main database Database 1-st region Database 2-nd region Database 7-t region Temporary DB Temporary DB Temporary DB Пакети Пакети Пакети Packets of updates Packets of updates Packets of updates оновлень оновлень оновлень 19

  20. Main Registration Centre (MRC) The staff of the main registration centre (MRC) includes the administrator, experts, operators ... In the MRC the closed local network is used. In a local network are included: • Server (with MS Windows Server 2000 and MS SQL Server 2000) • Six workstations • The printer

  21. Regional Registration Centers (RRC) • The personnel of each regional registration centre (RRC) consists of one operator. • In the RRC one workstation with the software of information system "Register" is used. • Exchange information between RRC and MRC is provided by use E-mail and special mail.

  22. Register’s Databases Packets of updates are files of operational system which represent databases MS Access. Creation packet of updates: Selecting all information, which was inputted into temporary database during the period between creation of the previous packet and a present time; Marking selecting information – “It is sent”; Inputting this information in the new MS Access file.

  23. Order work in RRC • The order of an information transfer with RRC in MRC is certain by organizational documents of the Register. • At entering of the information into an temporary database the operator uses the regulatory information from regional base (the main database) that provides conformity of the information in temporary and the main databases. • Operator RRC has the right not to fill some obligatory fields with values of regulatory information (model, type source, etc), if these positions are absent in the regional database. Instead the text description of these requisites in special fields is entered. • After creation of a packet of updates editing or extraction of this information in an temporary database is forbidden. • The generated updating has a unique name and is in the special created directory. • After creation of a packet of updates operator RRC should send this packet to MRC using e-mail.

  24. Order work in MRC Check of packet of updates In case of detection of errors (correction is impossible): • To add comments for operator RRC; • To mark the erroneous information. If errors are not present: • To add additional positions in the regulatory information (if it need); • To add the information in the central database. After processing of all information from packet: • To create a regional database; • To send the regional database and monitored packet of updates via special mail to the RRC.

  25. State Register of Radiation Sources 1.Established is fully functional, with qualified, skilled and dedicated staff 2. Register software: • Is based on the IAEA software RAIS • Is adjusted to Ukrainian legislation • Data format is the same as for RAIS 3. In Ukraine system RAIS is used for accounting of radioactive sources and control over their location 4. Register information is crosschecked and consistently checked.

  26. Measures on interaction between of Register, customs and Regional inspectorates • SNRIU in case of issuing a permission for import or export of RS submits within 15 days a notice to the Register gives the importer the information on necessity to perform relevant registration of RS in the Register; • Customs after import (export) of RS submit within 5 days a notice on import (export) of RS across state border of Ukraine to the Register; • Local executive authorities, where RS was revealed, submit within 10 days a notice on available information about RS to the registry center; • consistency checks are provided by use of classificatory, reference books etc.

  27. State Register of Radiation Sources Conclusion • “Tracing” and “cradle to grave” Register is key element of regulatory system that provides • confidence that each RS is sanctioned storage/use place • early alarm to start missing RS search

  28. National experience of customization of RAIS Preliminary registration is introduced (information from customs or manufacturer is crosschecked with the information of end user and only after that radiation sources is registered and identification number (RAN) is assigned) Translation into Ukrainian language Option to keep information about found (detected) radioactive sources Constant support of informationtechnologic person is needed to update software for changing regulatory needs 28

  29. Now SNRIU created and use such separate regulatory systems: State Register of Radiation Sources (2004); Register of licenses (from 2000); Information keeping on radiation accidents and incidents with radioactive material (from 1995). Specific information systems to control conditions of licenses and inspection prescriptions (separate for each department) (2000) Legislation state information system (LIGA)(2002) Systemized Information on quality management manuals and procedures and Licensing Board decisions (2007) 29

  30. Challengers 1. Need to integrate all separate systems in the one information regulatory systems on the web platform The newunified information regulatory system must includes such information about: licensing, supervision, radiation accidents, information about the workers and their occupational doses, register of RS, expert review and design, enforcement etc. • The use of web RAIS 3.4 in full scope would be an asset!

  31. Challengers 2. Need to integration of information resources of Regional Inspectorates and the Headquarters within the framework of a single corporate network. This is related with requirements to: • Create unified information system, which should provide information and analytical support to the activities of the Regional Inspectorates; • Allow employees of the Regional Inspectorates remote access to shared databases, common directories and to SNRIU intranet site; • Optimize costs of long-distance and international calls; • Optimize costs for system administration - better one high-level administrator at the Headquarters than 7 ordinary in all divisions (regions of Ukraine).

  32. Conclusions • The 14-year long use RAIS (MS SQL version)in the registration of RS in Ukraine has essentially promoted and improved the planning and execution measures of regulatory control of RS. The main future needs: • Highly appreciated the exhaustive IAEA assistance we looks forward for further technical cooperation in in providing the use a new web version RAIS (3.4 ) in Ukraine

  33. Cooperation… Ukraine is ready for broad exchange experience in creation, establish, maintains, updating the register of radiation sources on international and bilateral bases http://www.snrcu.gov.ua tripaylo@hq.snrc.gov.ua

  34. Thank you for your attention! 34

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