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The New Ledger Reviewer

The New Ledger Reviewer. Presented by: Minerva Nelson. Why Replace Ledger Annotator and Reviewer?. For improved data integrity To handle large numbers of simultaneous users and sets of data To allow for additional functionality in search and results screens. How will this impact you?.

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The New Ledger Reviewer

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  1. The New Ledger Reviewer Presented by: Minerva Nelson

  2. Why Replace Ledger Annotator and Reviewer? • For improved data integrity • To handle large numbers of simultaneous users and sets of data • To allow for additional functionality in search and results screens

  3. How will this impact you? • The New Ledger Reviewer will replace the current Annotator and Reviewer to provide one application for your reconciliation needs. • Users will need to launch all enpets from this new application.

  4. New Ledger Reviewer Advantages • Provides a sound and defensible reconciliation process. • Recommended tool for SAS 112 Compliance. • Tracks error types and error rates - providing departments with statistical information which may alert them to problem areas. • Allows for different methods of reconciliation. • Reconciliation available daily, weekly or monthly.

  5. Other FinancialLink Tools To Consider • Projects • Overdraft Profile System • Index copy screen - Warnacct (E & W) - Tracking costs via sub index - EII (Early Index Inactivation)

  6. Navigation

  7. Navigation

  8. Navigation Will many people access? Group id’s are specifically owned by one department. Once you leave or transfer to a new department, do not continue to use.

  9. New Selection Screen - full view

  10. Selection Screen - top view

  11. Ledger Reviewer -IFOP Lookup

  12. Ledger Reviewer - Project Lookup

  13. Status & Stop Query

  14. New Selection Screen - view options Display max rows = 41 Unchecked = 14 rows

  15. View Options - paging Unchecked = 14 rows

  16. View Options - max rows Checked = 41 rows

  17. New Selection Screen - view options Db/Cr Indicators

  18. Results screen - Db/Cr Indicators

  19. New Selection Screen - view options E&W

  20. Error and Warning Code Validation

  21. 100% Reconciliation • New feature allows users to view transactions that have not been reconciled. • What is the difference between the “OK” and the check box? • New feature provides check off history.

  22. New Selection Screen - 100% Reconciliation

  23. Review Process - 100%

  24. Review Process - 100% Items marked as “OK” have disappeared and items marked with problem codes remain

  25. Selection Screen - 100% checked only All Sampled transactions For global profile

  26. Result Screen - 100% checked only CHK is an internal control feature for departments

  27. Check off History

  28. Transaction Sampling Reconciliation • Sampled transactions now appear with an S icon in a column named Sampled. • Sorting capability on items that have been sampled. • Sampling profiles run at ledger close.

  29. Selection Screen - Transaction Sampling

  30. Results Screen - Sampled

  31. Selection Screen - Transaction Sampling Not checked

  32. Results Screen - View all Sampled

  33. Enpets • Enpet’d transactions now appear with a pink check mark in a column labeled with a check mark. • Sorting capability on items that have been enpet. • Using the enpet “check all” feature with paging.

  34. Displaying enpets within the Ledger Reviewer

  35. Sorting enpets within the Ledger Reviewer

  36. Enpet - Warning

  37. Enpet - Check All Once user selects Enpet All they still need to launch enpet

  38. Enpets * All items that are enpet should be assigned a problem code. * This includes any previous items that have already been marked as “OK”.

  39. Review Process - Enhancements • New*warning to save. • New drill down feature onaccount code. • Add a note for action taken. • New mouse over functionalityon many items.

  40. Assigning Problem Codes & Saving

  41. Account Code detail

  42. Adding a Note

  43. Review - mouse over functionality

  44. Assigning Problem Codes • If the charge is allowable, allocable, reasonable and the amount is correct, it isOK. • If the charge is on the wrong index or fund the problem code would be:INDEX/FUND. • If the account code is incorrect the:WRONG ACCTproblem code should be used. • INCOMP DOCshould be used if there is no drill down available and the proper paper back up cannot be found. • If the transaction has occurred outside the project period for the fund/award use:EXP DATE.

  45. Assigning Problem Codes Cont…. • TheKEY ENTRYproblem code is for other errors that appear to be due to data entry mistakes. • SALES TAXshould be used when sales tax is incorrect in any way, amount, application etc. • EMF-PENDcode used by EMF (OPAFS) to indicate a follow up with a department. • JUSTIFICATIcan be used by either OPAFS or the department when there is an inadequate explanation on a transaction. • VENDOR ERRcan be used when a mistake has been made by the vendor that needs to be corrected.

  46. Correction Process • Once the problem codes have been saved the correction process can begin. • After the transaction is correct the problem code should be changed to OK. • One transaction can have multiple problem codes assigned.

  47. Problem Code History Box • History box shows the userid(s) that assigned the problem code(s). • For items that are sampled with a global profile, the history box will initially display the userid for Debbie Rico or Lyle Kafader.

  48. History box - Sampled

  49. Custom Finds • Ledger Reviewer allows for the “custom find” of many types of transactions. • Users can pull up all Express card transactions by using a specific IFOPAL or Project and rule class combination. • Users can use this approach for many other types of transactions (marketplace orders, account code, description, etc.)

  50. Custom Find - Express Cards Rule class XXCD = Express card transactions XCRD = Express card use tax

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