Special Education Compliance Monitoring Cohort 3 Onsite monitoring

1. Special Education Compliance Monitoring Cohort 3Onsite monitoring Missouri Departmentof Elementary and Secondary Education 2014 – 2015

2. Corrective Action Plans (Year 2) Watch CAP Year Webinar / Receive SpEd Program Review Report - Sept Complete Step 1 in IMACS 30 Days From the Date of the SpEd Program Review Report – Oct Onsite Monitoring conducted – Nov - April Submit Documentation to Clear I-CAPs - Dec 31 or sooner Submit Follow-up Timelines – March 20 or sooner Submit Documentation to clear CAPs; Compete Step 2 in IMACS - Apr 1 or sooner ALL noncompliance cleared within 1 year of SpEd Program Review Report No Yes Monitoring Complete for the Cycle Sanctions Determined

3. Onsite Monitoring ALL Selected Onsite LEAs: • Highly Qualified Teachers (100.470.a-e) • Paraprofessional Training (100.280) • Implementation of the IEP (200.960) • Services / Least Restrictive Environment • Accommodations • Transition IF APPLICABLE for Selected Onsite LEAs: • Speech implementer model (400’s) • Juvenile Justice Centers (child find) • ELL (child find, referral/evaluation)

4. Why was my LEA chosen? Selection Criteria: • MAP-A participation • Highly Qualified Teachers (HQT) • Incidence Rate • Placements • Self-assessment / Desk Monitoring results • Speech Implementer model • Dispute resolution • Determinations • Timely and Accurate Data

5. A Learning Opportunity. . .

6. Onsite Timeline • 6 weeks* prior to visit • Receive documentation request letter • 2 weeks* prior to visit • Documentation DUE to DESE • 1 week* prior to visit • Receive detailed schedule of onsite review • Onsite visit (2-3 day) • Building visits • Exit interview with LEA • 4 weeks* following visit • – Onsite report letter * Approximately

7. Preparing Documentation for the Onsite

8. Staff Building Assignments • List of all special education staff (certified, non-certified, and contracted), along with their staff assignments.

9. What to submit for Paraprofessionals • List of paraprofessionals employed during the 2013-2014 school year (including date of hire). • Documentation of paraprofessionals training for the 2013-2014 school year including training dates, content agenda, clock hours, and participants.

10. What to submit for Educator Files • Copies of each special education educator’s weekly schedule (noting teaching assignment, time of planning period, the time and location of each class, as well as, the IEP students served in each class for the week your district is scheduled for the onsite review). • Districts may use the model Special Education Teacher Schedule form attached to the documentation request letter.

12. What to submit for Student Files Number • Copies of the most current IEP for ________ student(s) from each special education case manager within the selected buildings chosen. • Corresponding weekly schedules documenting special education services for the week your district is scheduled for the onsite review. • Districts may use the model Special Education Student Schedule form attached to the documentation request letter.

13. What to submit for Student Files (continued) • Copies of the student information, including class schedule. • The class schedule must include the planning period for each of the general education teacher(s).

15. Building documentation • Maps with room numbers for the selected onsite buildings. • Contact information for the selected onsite buildings including the special education contact. • Bell schedule for the selected onsite buildings (including lunch schedule).

16. Speech Implementer Model • PRIOR to Onsite • Provide a copy of the written description of the model used by the LEA • DURING the onsite • Interviews with speech implementer and supervising SLP • Review of student files • Review of implementation

17. ELL: Child Find / Eligibility • PRIOR to Onsite • Provide copies of all documentation related to the referral, evaluation, and eligibility determination for selected ELL students • Referral for Consideration of a Special Education Evaluation • Review of Existing Data • Evaluation Report • Notices of Action • DURING the onsite • Interviews with LEA staff

18. During the Onsite

19. Activities • Classroom Observations • Are students where IEP/schedule indicate? • File Reviews (if applicable) • Speech Implementer

20. Activities (continued) • Interviews • Special Education Teacher • Student based IEP Team Members • Director of Special Education • Process Coordinators, etc. • Speech Implementer/Supervising SLP

21. Where to send documentation Mail to: Sandy Kliethermes, Supervisor Office of Special Education, Compliance PO box 480 Jefferson City, MO 65102-0480 Fax to: 573-526-5946 Email to: Sandy.Kliethermes@dese.mo.gov

22. Onsite Monitoring Training for Cohort 3 The Department of Elementary and Secondary Education does not discriminate on the basis of race, color, religion, gender, national origin, age, or disability in its programs and activities.  Inquiries related to Department programs and to the location of services, activities, and facilities that are accessible by persons with disabilities may be directed to the Jefferson State Office Building, Office of the General Counsel, Coordinator – Civil Rights Compliance (Title VI/Title IX/504/ADA/Age Act), 6th Floor, 205 Jefferson Street, P.O. Box 480, Jefferson City, MO 65102-0480; telephone number 573-526-4757 or TTY 800-735-2966; fax number 573-522-4883; email civilrights@dese.mo.gov.