BFMS

1. BFMS UNEP Training on Project Management and Administration Processes

2. BFMS • BFMS Services • Core Elements of Fund Management • Common Areas of Concern

3. I. BFMS Services – Fund Management and more

4. II. Core Elements of Fund Management • Project Management and Administration • Oversight Functions • Reporting

5. II. Core Elements – A. Project Management + Administration • Project formulation – guidance, requirements, costing, etc • Project review and approval process – administrative requirements • Project implementation (administration and financial reporting) • Financial management • Internal projects – analysis, guidance, certification • External projects - analysis, guidance, monitoring, reporting • Donor agreements – guidance on financial rules and design

6. II. Core Elements – A. Project Management + Administration II • Recording and monitoring expenditure • Monitoring income • Creating of allotments in IMIS • Creating suballotments to outposted offices • Developing and clearing MOU’s • Preparing payments • Processing travel requests, advances and claims • Maintaining data on third parties

7. II. Core Elements – B. Oversight Functions • Upholding Financial Regulations and Rules • Ensuring consistency - across projects, programmes and Divisions • Certifying functions • Monitoring financial progress • Financial reporting to donors

8. II. Core Elements – C. Reporting • Project allotment / expenditure reports • Monthly divisional allotment reports • Obligations reports • Financial reporting to donors • Trust fund balance reports

9. III. Common Areas of Concern • Role of PMO vs. FMO • Role of OAH vs. HQ • Costing – preparing a budget • Programme Support Costs, PSC • Memoranda of Understanding, MOU’s • Funds release to partners