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BFMS. UNEP Training on Project Management and Administration Processes. BFMS. BFMS Services Core Elements of Fund Management Common Areas of Concern. I. BFMS Services – Fund Management and more. II. Core Elements of Fund Management. Project Management and Administration

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Presentation Transcript
slide1

BFMS

UNEP Training on Project Management and Administration Processes

slide2

BFMS

  • BFMS Services
  • Core Elements of Fund Management
  • Common Areas of Concern
ii core elements of fund management
II. Core Elements of Fund Management
  • Project Management and Administration
  • Oversight Functions
  • Reporting
ii core elements a project management administration
II. Core Elements – A. Project Management + Administration
  • Project formulation – guidance, requirements, costing, etc
  • Project review and approval process – administrative requirements
  • Project implementation (administration and financial reporting)
  • Financial management
    • Internal projects – analysis, guidance, certification
    • External projects - analysis, guidance, monitoring, reporting
  • Donor agreements – guidance on financial rules and design
slide6

II. Core Elements – A. Project Management + Administration II

  • Recording and monitoring expenditure
  • Monitoring income
  • Creating of allotments in IMIS
  • Creating suballotments to outposted offices
  • Developing and clearing MOU’s
  • Preparing payments
  • Processing travel requests, advances and claims
  • Maintaining data on third parties
ii core elements b oversight functions
II. Core Elements – B. Oversight Functions
  • Upholding Financial Regulations and Rules
  • Ensuring consistency - across projects, programmes and Divisions
  • Certifying functions
  • Monitoring financial progress
  • Financial reporting to donors
ii core elements c reporting
II. Core Elements – C. Reporting
  • Project allotment / expenditure reports
  • Monthly divisional allotment reports
  • Obligations reports
  • Financial reporting to donors
  • Trust fund balance reports
iii common areas of concern
III. Common Areas of Concern
  • Role of PMO vs. FMO
  • Role of OAH vs. HQ
  • Costing – preparing a budget
  • Programme Support Costs, PSC
  • Memoranda of Understanding, MOU’s
  • Funds release to partners