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Comprehending OTS: Pipeline Coordination Workshop

Explore the Role of OTS in Pipeline Coordination at the HQ Pipeline Workshop in Rome on July 10 and 11, 2002. Understand how OTS fixes vessels, coordinates shipping info, and provides transport rates. Learn about the structure, management, budgeting, and tracking in OTS units. Utilize the OTS overview and chartering, liner, and operations units efficiently.

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Comprehending OTS: Pipeline Coordination Workshop

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  1. HQ Pipeline Workshop Rome, 10 and 11 July 2002 ROLE OF OTS IN PIPELINE CO-ORDINATION • OTS FIXES VESSELS • OTS/OTF COORDINATE SHIPPING INFO • OTS PROVIDES TRANSPORT RATES

  2. STRUCTURE OF OTS • MANAGEMENT – Mr. Åge Erichsen, Chief • CONTROL UNIT • CHARTERING UNIT • LINER UNIT • OPERATIONS UNIT

  3. OTS - CONTROL UNIT • PROCESSING and DISPATCHING SHIPPING INSTRUCTION (SI) DOCUMENTS • a) In-kind Contributions - from ODP • b) Cash Contributions - from MSP to OTS • TRACKING AND REPORTING SHIPPING INFORMATION • BUDGETING EXTERNAL TRANSPORT COSTS • a) Freight Quotations • b) Ext.Transport Budgets for WFP Operations

  4. Tracking and Reporting Shipping Information • Through OTS OVERVIEW - records since 1996 • Available in WFP electronic bulletin board (Accessible to all staff members around the world.) • SI issued – no ETA available • SI booked – Carrier confirmed - no ETA yet • SI booking confirmed - ETA indicated • Sailing advised issued - ETA confirmed • B/L received - Voyage information complete • In the future, reporting through WINGS and WFP’s commodity tracking system (COMPAS)

  5. HOW TO READ OTS OVERVIEW

  6. CHARTERING UNIT • Team A - US Shipments(70% of total MT) • All charter vessels from the USA • All US shipments under liner terms • Team B - Rest of the world • Only charter shipments • Bookings of above and follow-up • Freight quotations for MSP to ensure competitiveness in purchases • Servicing field - shipping status info

  7. LINER UNIT • Liner vessel bookings (about 1000 / year) • Provide shipping status info to field • Follow-up of document flow • Follow-up of C&F shipments • Cargo prioritization • Control and authorize payments for liner shipments • Provision of freight quotations for procurement to ensure competitiveness

  8. OPERATIONS UNIT • Operational follow-up of bulk/break-bulk shipments • Follow-up of cargo documents’ flow • Update charter vessel position list weekly • Process freight payment authorizations (non-US cargo) • 90% freight payment– when cargo receipt obtained • 10% freight payment – when final freight account settled • Process freight payment authorizations (US cargo) • 90% payment authorization – when freight invoice calculation received from WILSON UTC. • Discharging/Bagging contracts (for charters only) • issuance of RFO, reception of offers, analysis and awards contracts to stevedoring companies at DSPT.

  9. Questions ? Comments ! Thank you !

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