COUNCIL OF EUROPE CAPACITY DEVELOPMENT FOR THE IMPLEMENTATION OF THE COUNCIL OF EUROPE ACTION PLAN 2011-2014 UKRAINE MAN

1. COUNCIL OF EUROPE CAPACITY DEVELOPMENT FOR THE IMPLEMENTATION OF THE COUNCIL OF EUROPE ACTION PLAN 2011-2014 UKRAINE MANUAL / GUIDELINES ACTION PLAN AND PROJECT MANAGEMENT CHRISTINE FENZ 13 DECEMBER 2012

2. introduction • Background of our assignment • The products: Manual and Guidelines on Action Plan and Project Management (structure and core processes) • The manual: • Scope, objectives and target group • Core processes for Action Plan development and management • Core processes for Project Management • Limitations and Value Added of the manual

3. Background of the assignment 08/2012: DG PROG assigned Particip to develop • Manual on Action Plan and Project Management • Methodological Guidelines for Action Plan and Project Management

4. The products Manual Action Plan and Project Management Guidelines Action Plan and Project Management

5. Manual: scope, objectives and target group Scope: • The Manual covers the approach and core processes of Action Plan and Project Management for CoE-supported operations in partner countries. Objectives: • Provide project managers with an agreed framework and instrument to enhance planning, implementation and follow-up of CoE-supported operations and projects in partner countries and make cooperation more effective. Target group: • CoE Secretariat (ODPROG and MAE) • CoE field office staff • Project managers in Ministries and partner institutions involved in Action Plan implementation

6. Manual: The structure • Guidance for the User • General framework and target group • Scope, objectives and approach • Responsibilities and roles 2) Action Plan • Core processes for Action Plan development and management 3) Project Management • Core processes for Project Management

7. Core processes for Action Plan development

8. structure of the action Plan

9. Core processes for Action Plan development • Assessment of country background • Assessment of previous CoE country experience

10. Core processes for Action Plan development • Programming consultations with the Government and needs assessment • Programming consultations with EU and other Development Partners • Programming consultations with Non-State Actors

11. Core processes for Action Plan development • Logframe development and Project Identification

12. Core processes for Action Plan development • Action Plan consolidation, presentation and validation

13. Core processes for Action Plan Management

14. Core processes for Action Plan Management • Coordination and harmonization with other Development Partners • Ongoing Policy Dialogue and Implementation Steering

15. Core processes for Action Plan Management • Action Plan Review • Action Plan Reporting

16. DEVELOPMENT of the action Plan

17. Core processes for Project management

18. Core processes for Project management • Project formulation • Writing Terms of Reference • Fundraising

19. Core processes for Project management • Project implementation • Continuous project assessment

20. Core processes for Project management • Project Reporting • Evaluation and Audit

21. limitations of the manual • Gives an overview of the most important process steps – to be complemented by internal documents on contract management, administrative and financial procedures • Briefly presents instruments and methodologies – those are described in more detail in the GUIDELINES • It is a consolidated document - but it is up to the user to make it a tool

22. Value added of the manual • Step-by-step guide for Action Plan and Project Management => a document to keep on the side of your desk for guidance and look-up • Tool for: • Strategic programming: agreed framework of CoE-supported operations and projects in partner countries • Fundraising and resource mobilization: potential Development Partners will more likely contribute to programs with clear objectives which reflect long-term reform perspectives

23. Value added of the manual • Tool for: • Coordination and collaboration between CoE and partner countries: enhanced planning, implementation and follow-up of CoE-supported operations and projects • Streamlining and facilitation: of the Action Plan and Project Management process steps • Project implementation: to understand the bigger picture and context of individual projects and refer to clearly defined roles and responsibilities • Communication and information: for dialogue and exchange with national and international partners

24. THANK YOU !!