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Symantec Enterprise Vault. Jens Christensson Symantec Nordic AB jens_christensson@symantec.com. “How you gather, manage, and use information will determine whether you win or lose.” Bill Gates. Fitting Quote. What is Symantec Enterprise Vault?. 25-Word Description

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symantec enterprise vault

Symantec Enterprise Vault

Jens Christensson

Symantec Nordic AB

jens_christensson@symantec.com

fitting quote
“How you gather, manage,

and use information

will determine whether you win or lose.”

Bill Gates

Fitting Quote
what is symantec enterprise vault
What is Symantec Enterprise Vault?
  • 25-Word Description
  • Symantec Enterprise Vault™ provides a flexible, software-based archiving framework to enable the discovery of content while reducing storage costs and simplifying management.
short enterprise vault history
Short Enterprise Vault history
  • Management buy from Digital in 1999 (All-In-One)
    • Original development team still working together in Reading UK
  • First product (KVS Enterprise Vault) shipped in 1999
    • First release was purely around e-mail archiving
  • Acquired by Veritas October 2004
  • Acquired by Symantec July 2005
  • 3500+ customers
    • All types of industries
    • All sizes of companies (50-100.000+ users)
  • Current version is version 6.0 SP3
    • Well proved, well tested, well deployed solution .….
    • Email, file and Sharepoint archiving.
    • Symantec is the safe choice for archiving
  • Next major release is EV 7.0 – targeted for December 2006
e mail archiving market leader three times in a row

3rd Time in a row as only leader

Source: Magic Quadrant for E-Mail Active-Archiving Market, 2006; Carolyn DiCenzo & Kenneth Chin; May 12, 2006

The Magic Quadrant is copyrighted April 2005 (fill in date of publication) by Gartner, Inc. and is reused with permission. The Magic Quadrant is a graphical representation of a marketplace at and for a specific time period. It depicts Gartner's analysis of how certain vendors measure against criteria for that marketplace, as defined by Gartner. Gartner does not endorse any vendor, product or service depicted in the Magic Quadrant, and does not advise technology users to select only those vendors placed in the "Leaders" quadrant. The Magic Quadrant is intended solely as a research tool, and is not meant to be a specific guide to action. Gartner disclaims all warranties, express or implied, with respect to this research, including any warranties of merchantability or fitness for a particular purpose.

E-mail archiving market leader- Three times in a row…..
our solution open intelligent archiving platform

API’s

Exchange

PSTs

End-User Search

Domino, SMTP

Compliance Accelerator

SharePoint

File Shares

Discovery Accelerator

IM

Databases

Analytics / Disc.

SAP

Bloomberg

ECM / RM

Encrypted Mail

Classification

Our Solution: Open, Intelligent Archiving Platform

ArchiveStore

enterprise vault benefits in multiple areas
Enterprise Vault Benefits in multiple areas

eDiscovery / Compliance

Reduce cost of legal discovery requests, demonstrate compliance with regulations around electronic records retention and supervision

General Counsel/ Compliance Officer

Information Management

Retain and expire electronic records based upon business policy, categorize & tag, index & search, integrate with other information mgmt. systems

Records Manager

Mailbox Management

Optimize email performance, reduce backup window, reduce platform migration time, eliminate need for email quotas

EmailAdmin

Storage Optimization

Consolidate file servers, eliminate PST files, compress & single instance storage, implement tiered storage

Storage Admin

symantec enterprise vault what is archiving all about

EV shortcuts

Kb’s in size

Faster

Email Server

File Server

SPS

Etc.

More Reliable

Search

Analyze

Retrieve

Disclose

  • Secure
  • Rationalize
  • Retain
  • Expire
  • Future Proof (HTML)
  • Index
  • Categorize

Transfer

(based on

age, quota etc.)

Secondary

Data Store

(SIS, compression)

Cheaper

Mb/GB’s of data

Symantec Enterprise Vault- What is archiving all about?

Links

(transparent

user access)

symantec enterprise vault what is archiving all about10

Online

storage

Primary

archive

ILM

Tape

Secondary

archive

Expire

Symantec Enterprise Vault- What is archiving all about?

Messaging servers

Policies

Schedules

PST Files

PST Files

File servers

symantec enterprise vault what is archiving all about11

Indexes

Online

storage

Minimize online storage

Primary

archive

ILM

Tape

Secondary

archive

Expire

Transparent access to archived

items for end users

Optimized archive storage

(compression, SIS etc)

Symantec Enterprise Vault- What is archiving all about?

Archiving sources

Policies

Schedules

PST Files

PST Files

Indexes 260 different

file formats

central mmc console one console for all archiving configurations

Other sources

also controlled

from same console

Central MMC console- One console for all archiving configurations
file system archiving placeholders
File System Archiving - Placeholders
  • Transparent user access on Windows & OnTap 7 file system sources
  • No client or training required
  • Files transferred back to file system upon access – temporarily
  • File server and EV server communicate via HTTP/HTTPS

S M B

S M B

HTTP

Windows (RSS)

NetApp OnTap 7+

HTTP

file system archiving internet links
File System Archiving – Internet Links
  • Internet link necessary for non-Windows & OnTap file system sources
  • Direct HTTP/HTTPS connection between client and EV server
  • Client browser will handle file “open” or “save” (prompt)
  • File not returned to file system upon access

File System

S M B

HTTP

HTTP

http://ev1.yourcorp.com/enterprisevault/download.asp?VaultID=249s92s...SavesetID=493lk4j3k....

indexing overview
Indexing Overview
  • Stellant Outside In v8.0.1 first converts attachments to HTML or Text
    • 250+ attachment types supported
  • HTML Text is indexed by Alta Vista Enterprise Edition and includes:
    • Email Message Body and Attachments
    • File Server data
    • Sharepoint Documents
  • Index files are 3-12% of archived data volume:
    • Brief (3%) – Search of common Outlook fields and metadata
    • Medium (8%) – Single word searches of all content, including attachments
    • Full (12%) – Phrase searching of all content
  • It is highly recommend to store index (flat files) on SAN or DAS (I/O)
indexing differentiators

Mailbox A

Mailbox B

Indexing Differentiators

Traditional Indexing:

One Huge Index

  • Requires single large disk
  • Rebuild all or nothing
  • Whole index used in search

Enterprise Vault Indexing:

Federated Searching

  • Multiple indexes & servers searched in parallel
  • Smaller indexes less prone to corruption
  • Only the indexes with data within the search date range are used

A

B

C

D

E

Journal A

File Share A

File Share B

pst migrations
PST migrations
  • Three main angles for PST migration/archiving
    • Server based PST migration. Enterprise Vault servers scans for PST files, and consolidate/migrates PST files.
    • Client based PST migration. Enterprise Vault client add-in/software captures and uploads PST files to Enterprise Vault servers for migration
    • Wizard based PST migration. Wizard based migration tool, which is usefull for ad-hoc migration of PST files etc.
symantec enterprise vault what is archiving all about personal folder pst migration

Indexes

Primary

archive

Symantec Enterprise Vault- What is archiving all about (Personal Folder (PST) migration)?

Internal

Messaging

servers

SMTP mail

Gateway

Clients

Internet

external clients

Site 1

\\srv1\pst1.pst

\\xp_client23\mypst.pst

\\filesrv2\user10\personal.pst

\\userws12\c$\user12.pst

.....

Locates PST files

Determine ownership

Consolidates PST files

Archives PST files

Removes PST files etc

Transparent for end users

Site 2

symantec enterprise vault what is archiving all about personal folder pst migration24

Online

storage

Enterprise Vault Outlook add-in

Primary

archive

Symantec Enterprise Vault- What is archiving all about (Personal Folder (PST) migration)?

PST Files

PST Files

  • Finds PST files
  • Detects network connection
  • with EV server
  • Uploads PST files
  • Leverage Outlook login and
  • PST passwords stored in
  • Outlook session

My Documents

archiving how does it look like for end users e mail

Enterprise Vault

Outlook add-in features

Enterprise Vault

shortcuts

Enterprise Vault

Shortcut content

Archiving- How does it look like for end users? (E-mail)
archiving how does it look like for end users

Enterprise Vault

Outlook add-in features

Enterprise Vault

shortcuts

Enterprise Vault

Shortcut content

Archiving- How does it look like for end users?
archiving how does it look like for end users search archive explorer

Enterprise Vault

Archive Explorer

Enterprise Vault

self service options

Archiving- How does it look like for end users (search/archive explorer)?
symantec enterprise vault what is compliance e discovery all about

Please find all competetive information related to

project ”XYZ” sent and recieved before 2004

Symantec Enterprise Vault- What is compliance/e-discovery all about?
  • Internal security audits
  • Human ressource research
  • Information leakage
  • Legal requirements
  • Etc
symantec enterprise vault what is compliance e discovery all about39
Symantec Enterprise Vault- What is compliance/e-discovery all about?
  • Enterprise Vault can audit EV tasks, and ensure an audit track is kept centrally etc.
symantec enterprise vault what is compliance e discovery all about40
Symantec Enterprise Vault- What is compliance/e-discovery all about?
  • Flexible export features
  • Produce export data etc.
  • Exports in native formats, such as files, folders, IM, messages etc
enterprise vault summary
Enterprise Vault summary
  • One solution, one media kit, one console, one type of training etc.
  • Tightly integrated with the existing infrastructure – such as Active Directory and Microsoft security etc.
  • Can fit into any size of infrastructure (25 end users to 100.000’s of end users etc)
  • Flexible and open platform, that can deliver the needed functionality today and in the future.
  • Strong deployment best practises
  • Strong customer base – more than 3.500 customers