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T2 CENTRAL STAFF. TOPOFF-2. INTEGRATED PLANNING. CITY OF SEATTLE. TOPOFF-2 INTEGRATED PLANNING Presented by. Sergeant Debra Jelcick Jim Papineau AMTI. Battalion Chief Randy Hansen D’Arcy Morgan DHS / ODP. Everyone’s Input is Necessary. Private Public Local Regional State

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T2 CENTRAL STAFF

TOPOFF-2

INTEGRATED PLANNING

City of Seattle TOPOFF-2 Central Planning Staff

city of seattle
CITY OF SEATTLE

TOPOFF-2

INTEGRATED PLANNING

Presented by

Sergeant

Debra Jelcick

Jim Papineau

AMTI

Battalion Chief

Randy Hansen

D’Arcy Morgan

DHS / ODP

City of Seattle TOPOFF-2 Central Planning Staff

everyone s input is necessary
Everyone’s Input is Necessary
  • Private
  • Public
  • Local
  • Regional
  • State
  • Contractor
  • Federal

City of Seattle TOPOFF-2 Central Planning Staff

proportionate preparation time
Proportionate Preparation Time
  • TableTop – TTX
  • CommandPost – CPX
  • FullScale – FSE

City of Seattle TOPOFF-2 Central Planning Staff

determine the exercise type
Determine the Exercise Type
  • No – Notice
    • Focus on a few simple objectives
  • Limited – Knowledge
    • Simple objectives with some specific complexities
  • Open Book
    • Complexity enhanced yet manageable

City of Seattle TOPOFF-2 Central Planning Staff

experience dictates outcome
Experience Dictates Outcome
  • Exercise Planners MUST have:
    • Subject matter knowledge
    • Exercise design experience
    • Exercise production experience
  • If not – outside Contractor must be:
    • Experienced
    • Trustworthy
    • Reliable

City of Seattle TOPOFF-2 Central Planning Staff

establish responsibilities early
Establish Responsibilities Early
  • “Planning Team” aka Production
    • Everything necessary to “produce” the play
    • “Trusted Agents” and Lead Planners
    • Core Planning Team
    • Before ~ During ~ After the event
    • Continuity is critical for key positions

City of Seattle TOPOFF-2 Central Planning Staff

establish responsibilities early1
Establish Responsibilities Early
  • “Participants” aka Responders
    • All the response elements to the event
    • Drives the Logistics side of Planning
    • Must be involved early on to be proactive for specific logistics needs
    • Should use this process to identify current SOP gaps and do real-world plan revisions

City of Seattle TOPOFF-2 Central Planning Staff

remember
Remember...

" The value is not the plan ...

but the planning itself "

City of Seattle TOPOFF-2 Central Planning Staff

to maximize your outcome
To Maximize Your Outcome
  • Maximize venue input and collaboration
  • Determine objectives that drive strategies
  • Identify key players / planners early
  • Ensure continuity with planning partners
  • Establish cornerstone items early
  • Don’t be afraid to be Lee Iococca
  • If necessary, remember “NFW”

City of Seattle TOPOFF-2 Central Planning Staff

to maximize your outcome1
To Maximize Your Outcome
  • Establish the exercise timeline
  • Adhere to deliverable dates
  • Collective engagement and agreement by numerous agencies ~ herding cats
  • Set ground rules at the beginning
  • Solicit buy-in from participating agencies

City of Seattle TOPOFF-2 Central Planning Staff

site layout issues the basics
Site Layout Issues – The Basics
  • Physical size requirements
  • Complexity / scope of the FSE
  • Objectives of the FSE
  • Realism versus real-world safety and security constraints
  • On-site / Off-site integration & logistics

City of Seattle TOPOFF-2 Central Planning Staff

site layout issues the basics1
Site Layout Issues – The Basics
  • Traffic considerations
  • Neighboring business impacts
  • Public anxiety
  • Crowd control
  • VIP’s and Observers
  • Media considerations

City of Seattle TOPOFF-2 Central Planning Staff

site overview
Site Overview

Production

Hinds

Horton

Airport Way

Hanford

8th Ave

Media

City of Seattle TOPOFF-2 Central Planning Staff

security issues on off site
Security Issues – On / Off Site
  • Participant security inside the site (absolutely no weapons)
  • Roving internal security teams (armed)
  • Perimeter security (armed)
  • Visual identification
    • Personal (photo ID with Security Decal)
    • Weapons-free indication (wrist bands)
    • Vehicular clearance (grill bands)

City of Seattle TOPOFF-2 Central Planning Staff

security issues on off site1
Security Issues – On / Off Site
  • Pre-Credentialing wherever possible
  • Security Enhancement Decal
  • Criminal background checks (for non-government employees)
  • Responder “pre-staging” off-site
  • “Bubble-to-bubble” security process
  • Mobile credentialing process

City of Seattle TOPOFF-2 Central Planning Staff

safety plans
Safety Plans
  • Responder Safety Officer(s) – in play
  • Exercise Safety Officers – Production
  • Role Player Safety Officers – Production
  • Integrated with real-world 9-11 system

City of Seattle TOPOFF-2 Central Planning Staff

media site
Media Site

City of Seattle TOPOFF-2 Central Planning Staff

ensure pio pao s are involved
Ensure PIO / PAO’s are Involved
  • Proportionate to the profile of the event
  • Provide adequate time to address issues
  • Ensure that Subject Matter Experts (SME’s) and First Responders are involved in their planning meetings

City of Seattle TOPOFF-2 Central Planning Staff

communications plans
Communications Plans
  • Responder’s internal plans
  • Production crews (on/off site)
  • Multiple venues
    • Responder Staging areas
    • Master Control Center
    • Traffic units
  • Cannot overload real-world systems
  • Combination of radio, cell, Nextels, video

City of Seattle TOPOFF-2 Central Planning Staff

executive or command level
Executive or Command Level
  • Ensure real-world political perspective
  • Early involvement
  • Confirm objectives match the Planning Team’s
  • Provide SME’s / First Responders at their planning meetings

City of Seattle TOPOFF-2 Central Planning Staff

vip observer stands
VIP / Observer Stands

City of Seattle TOPOFF-2 Central Planning Staff

vip s observers
VIP’s, Observers
  • Get control from the beginning
  • Establish written ground rules
  • Distribute the rules far and wide
  • Stick to your rules, but determine exceptions ahead of time

City of Seattle TOPOFF-2 Central Planning Staff

blast area aerial view
Blast area aerial view

City of Seattle TOPOFF-2 Central Planning Staff

blast props
Blast props

City of Seattle TOPOFF-2 Central Planning Staff

blast props1
Blast props

City of Seattle TOPOFF-2 Central Planning Staff

blast props2
Blast props

City of Seattle TOPOFF-2 Central Planning Staff

vehicle blast pattern
Vehicle blast pattern

City of Seattle TOPOFF-2 Central Planning Staff

vehicle tire
Vehicle tire

City of Seattle TOPOFF-2 Central Planning Staff

hazmat and too many others
HazMat and too many others

City of Seattle TOPOFF-2 Central Planning Staff

grey helmets safety
Grey helmets & Safety

City of Seattle TOPOFF-2 Central Planning Staff

treatment areas
Treatment areas

City of Seattle TOPOFF-2 Central Planning Staff

logistics plans
Logistics Plans
  • Feeding and hydration
  • Port-a-lets
  • Shelters for weather issues
  • Power
  • Night operations considerations
  • Personnel parking / transportation
  • Responder requests – anticipated gaps

City of Seattle TOPOFF-2 Central Planning Staff

evaluation and controller process
Evaluation and Controller Process
  • They must have experience in their respective disciplines
  • Exercise complexity and Evaluator experience should be commensurate
  • Start this process early to meet needs
  • No 20-something poli-sci grads (remember the warehouse inventory)

City of Seattle TOPOFF-2 Central Planning Staff

evaluation and controller process1
Evaluation and Controller Process
  • Must have exercise experience
  • “Exercise Command” structure should be as tight as your IC structure
  • Requires integrated “Trusted Agents” from key host agencies
  • Continuity is essential

City of Seattle TOPOFF-2 Central Planning Staff

data collection and documentation
Data Collection and Documentation
  • Establish the Process
  • Central collection POC and oversightis critical
  • On-field hotwash process is difficult,but worthwhile
  • Too much info isn’t possible
  • Collection delays cause data loss

City of Seattle TOPOFF-2 Central Planning Staff

methods of data collection
Methods of Data Collection
  • Handwritten notebooks, pre-formatted
  • Consider pocket tape recorders (date/time stamp is helpful)
  • Disposable cameras with CD processing
  • Documentary crew for video and stills(including ‘The Creation of XXX”)

City of Seattle TOPOFF-2 Central Planning Staff

topoff 2 data collector log
TOPOFF-2 “Data Collector Log”

City of Seattle TOPOFF-2 Central Planning Staff

lessons learned and the aar
Lessons Learned and the AAR
  • Applies to everyone involved
  • Planners
  • Production personnel
  • Controllers & Evaluators
  • Responders
  • Victims (role players)

City of Seattle TOPOFF-2 Central Planning Staff

the after action report review
The After-Action-Report/Review
  • Timely
  • Accurate
  • Complete
  • Minimally sanitized
  • Widely distributed
  • Readily available on-line(unless sensitive ~ FOUO)

City of Seattle TOPOFF-2 Central Planning Staff

key issues for planning
KEY ISSUES FOR PLANNING
  • Exercise Planners MUST have:
    • Subject matter knowledge
    • Exercise design experience
    • Exercise production experience

City of Seattle TOPOFF-2 Central Planning Staff

questions
Questions ?
  • D’Arcy Morgandarcy.morgan@dhs.gov(202) 305-3307
  • Sergeant Debra Jelcickdebbie.jelcick@seattle.gov(206) 684-0469
  • Battalion Chief Randy Hansenrandy.hansen@seattle.gov(206) 465-3643
  • Jim Papineaupapineau@amti.net

City of Seattle TOPOFF-2 Central Planning Staff