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UCPath Program Overview. P ayroll. A cademic Personnel, T imekeeping & H uman Resources. Agenda. Background & Goals Structure & Governance Description Status Additional Information Q & A. Program Background. What and Why. Background Payroll Personnel System.

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ucpath program overview
UCPath Program Overview

Payroll. Academic Personnel, Timekeeping & Human Resources

agenda
Agenda
  • Background & Goals
  • Structure & Governance
  • Description
  • Status
  • Additional Information
  • Q & A
program background
Program Background

What and Why

background payroll personnel system
BackgroundPayroll Personnel System
  • Built on 30-year-old technology
  • Difficult to use, maintain/enhance and requires redundant data entry, manual calculations and significant paper processing
  • Limited Human Resource Management functionality
  • Eleven variations of PPS UC-wide make it difficult to align and aggregate payroll and HR data
    • Every campus has numerous “shadow systems” that attempt to fill the information gaps that have resulted from this now outdated system.

More Info… http://workingsmarter.universityofcalifornia.edu/projects/ucpath/q-a/

background program goals
BackgroundProgram Goals
  • Deploy a single payroll system and a single human resources system across all ten campuses and five medical centers that meets the core needs of each location while capturing the efficiencies, improved data and cost-savings associated with unified systems
  • Common policy, policy interpretation and business practices, as well as streamline business operations
  • Implement a more effective and efficient way to deliver payroll and human resources services to UC employees.
    • Streamline business operations
    • Expand online self-service capabilities
  • Cost savings due to this changes
background when this project is complete
BackgroundWhen This Project is Complete…
  • There will be a single payroll and HR solution for all employees UC-wide.
  • Employees will have access to their information and be able to make changes via online self service.
  • Dedicated customer support staff will provide accurate and timely information by phone, email or chat.
  • Payroll processing will be real-time, automated, efficient and accurate.
  • HR, payroll and academic personnel transactional processes will be simplified and consistent across all UC locations.
  • Consistent, quality data will be readily available to improve analytical reporting, and decision making
  • UC will deliver payroll and HR services at a substantially lower cost than today
program structure governance
Program structure & Governance

Executive Sponsors, Teams and Workgroups

slide8
Program structure & GovernanceExecutive Sponsors, Steering Committee and Mgmt Workgroup and Shared Services Team

Shared Services Delivery Design Team

Peter Taylor, CFO

Nathan Brostrom, EVP – Business Operations

Executive Project Sponsors

Executive Steering Committee

Management Workgroup

program structure governance practices board change control board and pmo
Program structure & GovernancePractices board, Change Control Board and PMO

Anthony Lo, UC Project Director

Doug Johnson, Oracle Project Director

Functional leads

IT, communication, change management and other support staff

Consultants

APDs – Cindy Doherty, Cynthia Leathers, Pat Price, Pamela Peterson

CHROs –  Tom Leet, Jeannine Raymond, Mark Speare, Marilyn Voce

Controllers – Mike Allred, Allison Baird-James, Don Larson, Delphine Regalia, Peter Woon

Sue Abeles (Payroll), Lubbe Levin (HR), Nancy Tanaka (APO), Paul Weiss (IT)

UCOP Project Management Office

Practices Board

Change Control Board

program structure governance ucsd program mgmt and core implementation team
Program structure & GovernanceUCSDProgram Mgmt and Core Implementation Team

Additional UCSD resources support the implementation teams such as extended subject matter experts (SMEs) and VC HR contacts

program description
Program Description

Big Picture and Current Focus

program description naming evolution
Program DescriptionNaming Evolution

Payroll Personnel System Initiative

PPS Initiative

Recently changed to….

UC Payroll, AcademicPersonnel, Timekeepingand HumanResources

Represents entire program; however there are two main projects….

UCPath

Naming conventions

UCPath Center

UCPath

Represents shared services center project

Represents PPS replacement project

program description14
Program Description

Current Focus

The Big Picture

program description phase 1 implementation consists of many projects
Program DescriptionPhase 1: Implementation Consists of Many Projects

UCPath Program

UC Payroll, Academic Personnel, Timekeeping and HR

  • Common policies, policy interpretation and business processes
  • Streamlining of operations

Shared Services Center

PPS Replacement

program status
Program Status

Past & Present

program status pps replacement three phases three waves
Program StatusPPS Replacement- Three Phases/Three Waves

UCLA including OP, Merced and Santa Cruz

Campuses will migrate to PeopleSoft in phases and waves. UCSD will not go live on January 2013 (F&A rate issue) and will be part of Wave 2.

program status pps replacement components of pps and comparison to newer system functionality
Program StatusPPS Replacement-Components of PPS and Comparison to Newer System Functionality
program status shared services center
Program StatusShared Services Center
  • UC-wide integrated transactions center to serve all ten campuses, five medical centers and Office of the President.
  • Functions to be included: Payroll, Benefits Administration, Leave Management and Workforce Administration.
  • Functions not to be included: Employee & Labor Relations, Talent & Performance Management, Staffing & Recruitment, Learning Management/Training & Development.
  • Details TBD.
  • Location TBD (six proposals).
  • Service Delivery Design Team.
program status campus activities in preparation for preoplesoft transition
Program StatusCampus Activities in Preparation for PreopleSoft Transition
  • MTE (My Time Entry)
  • MO & BW pay cycle
  • Data Cleanup
additional information sources
Additional InformationSources

Overview, case studies, project team, news & updates, Q&A

  • UCOP Website

http://workingsmarter.universityofcalifornia.edu/projects/ucpath/overview/

  • UCSD Website

http://blink.ucsd.edu/finance/payroll/pps/initiative.html

Implementation team information, general project information and project updates

questions
Questions?

You may also send questions or offer input by sending email to:

psproject@ucsd.edu