export documentation l.
Skip this Video
Loading SlideShow in 5 Seconds..
Export Documentation PowerPoint Presentation
Download Presentation
Export Documentation

Loading in 2 Seconds...

play fullscreen
1 / 12

Export Documentation - PowerPoint PPT Presentation

  • Uploaded on

Export Documentation. Presented by Darren Srebnick International Trade Specialist World Trade center Kentucky. Topics. Documentation Commercial invoice Bill of lading Export Packing list Export and license declaration Certificate of origin Certificate of free sale

I am the owner, or an agent authorized to act on behalf of the owner, of the copyrighted work described.
Download Presentation

PowerPoint Slideshow about 'Export Documentation' - shelley

An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.

- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -
Presentation Transcript
export documentation

Export Documentation

Presented by

Darren Srebnick

International Trade Specialist

World Trade center Kentucky

  • Documentation
    • Commercial invoice
    • Bill of lading
    • Export Packing list
    • Export and license declaration
    • Certificate of origin
    • Certificate of free sale
    • Insurance certificate
    • Letter of credit
    • Other documentation
  • Best practices and resources
commercial invoice
Commercial Invoice

Key accounting document describing commercial transaction between buyer and seller

Identifies the buyer and seller, describes the goods sold and all terms of sale (incoterms, payment terms, relevant bank information, shipping details)

Often used by governments to determine the true value of goods when assessing customs duties

Should be tied to purchase order

Consular invoice may be required for certain countries

Should include destination control statement should be part of invoice

bill of lading
Bill of Lading
  • Contract between the owner of the goods and the carrier
  • Receipt for merchandise and contract to deliver
  • Straight (non-negotiable) vs. shipper’s order (negotiable)
    • Shipper's order bill of lading can be bought, sold, or traded while the goods are in transit. The customer usually needs an original as proof of ownership.
  • Provides most details regarding the shipment and its transit from origin to destination
  • Master vs. house bill of lading
export packing list
Export Packing List

Detailed breakdown of items in shipment

Individual net, legal, tare, and gross weights and measurements for each package are provided

May include special marks for identification

Used by consignee to check that shipment is complete

Attached to outside of containers

Quantity of items on invoice must match quantity on packing list

Sometimes used by customs authorities to look for particular item in shipment

export and license declaration
Export and license declaration

Formerly know as Shipper’s Export Declaration (SED)

Electronic Export Information (EEI) - must be electronically filed via AES Direct

Used by Census to collect trade data on the products, quantities, dollar value, volume and destinations of U.S. exports

Internal Transaction Number (Sample: ITN X20091110000001) is applied to key shipping documents such as the Invoice, B/L

Required for U.S. exports valued $2,500 or more per individual Schedule B Number (except Canada).

Export license is issued for individual transactions determined by the product, country, end-use and the end-user.

certificate of origin
Certificate of Origin

Issued by certifying authority attesting to country of origin of goods

Certifying authorities are generally city and regional chambers of commerce

Acts as key document to qualify for preferential treatment

Some countries will accept generic certificate of origin, but others (e.g. Mexico) require specific form (NAFTA certificate of origin)

certificate of free sale
Certificate of free sale

Proves that goods offered for entry comply with domestic requirements for selling in US

Very common requirement for agricultural, medicinal, or cosmetic products

Depending upon purpose, may be issued by chamber, World Trade Center or government entity such as FDA

insurance certificate
Insurance Certificate

Indicates the type and amount of insurance in force on a particular shipment for loss or damage while in transit

Sometimes referred to as marine insurance, but may cover the entire voyage and other modes of transport

letter of credit
Letter of Credit

Risk mitigation tool

Issued by a bank committing to pay the seller/exporter a stated amount of money on behalf of the buyer/importer as long as the specific terms and conditions are met.

Must meet exact conditions outlined on the letter of credit

Errors on the L/C are the most costly and time consuming for seller and buyer

other documents
Other documents

Shipper’s letter of instructions

Declaration of dangerous goods

Pre-shipment inspection

ATA Carnet

Dock Receipt and Warehouse Receipt

Fisheries certificate

Fumigation certificate

Halal certificate

ISPM 15 (Wood Packaging)

Phytosanitary certificate

Certificate of weight

best practices
Best practices

Verify documentary requirements through multiple sources

Send documents in advance of shipment as a “trial run”

Be careful of discrepancies between letter of credit and other export documentation

Utilize knowledge of distributor for export documentation purposes

Network with exporters who have extensive experience