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Presented to the NDIA ICPM by Fred Meyer AF PM&AE 10 March 2010

Leveraging the Air Force Integrated Baseline Review Initiative to Develop a DoD IBR Guide. Presented to the NDIA ICPM by Fred Meyer AF PM&AE 10 March 2010. Integrated Baseline Review Challenges. The purpose and importance of an IBR is not understood

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Presented to the NDIA ICPM by Fred Meyer AF PM&AE 10 March 2010

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  1. Leveraging the Air Force Integrated Baseline Review Initiative to Develop a DoD IBR Guide • Presented to the NDIA ICPM by • Fred Meyer AF PM&AE • 10 March 2010

  2. Integrated Baseline Review Challenges The purpose and importance of an IBR is not understood Often viewed as an Earned Value Management review Focus is not on technical issues Not seen as a risk reduction activity PMs do not understand how to evaluate contract planning risks Little or no focus on cost/schedule/technical integration Risks not quantified in dollar terms Fixing the problem requires: Informed leadership that asks the right questions A consistent and repeatable IBR process with metrics Tailored training for all IBR participants 2

  3. What’s Happening Now IBRs are not consistently conducted across Services IBR focus and approach differs Service-specifics IBR guides and instructions Process inconsistency leads to inefficiency and confusion Expectations are not clear Industry must prepare differently for each IBR Industry/Government collaboration is more difficult Joint program food-fight on which process to use NDIA is in the process of updating their IBR guide “What is” vice “how to” 3

  4. The Air Force Answer PM&AE is developing an Air Force IBR instruction and training Provides a consistent IBR methodology Focus on technical risks Involves all functional experts – engineering, manufacturing, cost, logistics, contracts and EVM Designed as a collaborative process with industry Workshops prior to IBR progressively train teams, increase return on IBR investment and mitigate IBR risks Clearly defined and consistent data call Process and tools includes a contractor self assessment Provides for a comparative quantification of cost, schedule, technical, resources and all management process risk 4

  5. IBR Process Flow Teams Integration Artifacts & Weights Swim Lane Workshops Technical, Schedule, Resources, Cost, Management,& Integration Program Info Actions Library Ongoing Actions Data Cleanup; Issue, Risk & Opportunity Discovery Actions Report IBR Results GoNo-Go IBREvent

  6. IBR Process Flow Teams Integration Artifacts & Weights Swim Lane Workshops Technical, Schedule, Resources, Cost, Management,& Integration Program Info Actions Library Ongoing Actions Data Cleanup; Issue, Risk & Opportunity Discovery Actions Report IBR Results GoNo-Go IBREvent

  7. Team Attendees

  8. IBR Process Flow Teams Integration Artifacts & Weights Swim Lane Workshops Technical, Schedule, Resources, Cost, Management,& Integration Program Info Actions Library Ongoing Actions Data Cleanup; Issue, Risk & Opportunity Discovery Actions Report IBR Results GoNo-Go IBREvent

  9. Sample Artifacts and Weights

  10. Integration Points by Artifact

  11. High-Level Program Information

  12. IBR Process Flow Teams Integration Artifacts & Weights Swim Lane Workshops Technical, Schedule, Resources, Cost, Management,& Integration Program Info Actions Library Ongoing Actions Data Cleanup; Issue, Risk & Opportunity Discovery Actions Report IBR Results GoNo-Go IBREvent

  13. Integration Points by Artifact

  14. Technical Workshop Agenda

  15. IBR Process Flow Teams Integration Artifacts & Weights Swim Lane Workshops Technical, Schedule, Resources, Cost, Management,& Integration Program Info Actions Library Ongoing Actions Data Cleanup; Issue, Risk & Opportunity Discovery Actions Report IBR Results GoNo-Go IBREvent

  16. IBR Go / No-Go: No Surprises • Essential artifacts like the SOW, WBS, IMP drive the basic Go / No-Go decision for conducting an IBR. • Important artifacts like a Master Phasing Schedule or supplier-provided IMS Health Metrics drive a GREEN Go decision. • Having all of the above PLUS Supplemental artifacts like resource “sand” charts result in a BLUE Go decision.

  17. IBR Process Flow Teams Integration Artifacts & Weights Swim Lane Workshops Technical, Schedule, Resources, Cost, Management,& Integration Program Info Actions Library Ongoing Actions Data Cleanup; Issue, Risk & Opportunity Discovery Actions Report IBR Results GoNo-Go IBREvent

  18. Technical Swim Lane

  19. IBR Results

  20. Actions Report

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