Incomplete Contracts In PeopleSoft
Background Currently, incomplete contracts are handled through submission of paperwork, an agreement between the instructor and student. CMS (Chancellor’s Office) has delivered optional functionality for campuses to automate this process thru the CSU Class and Grade Rosters (for faculty) and in Student Self Service “View My Grades”.
Decision number one 1) Contract must be created and signed by the student OR 2) Contract must be created but the student’s signature not required OR 3) Grade roster approval is OK without the existence of a contract or student signature (this route is recommended for our first term)
Decision number two Incomplete Reasons
Faculty Center – Class Roster Once a student has agreed to the terms of the contract, the contract can no longer be updated.
Faculty Center – Incomplete Contract Current default is 1 year. Must be end of term to process incompletes during grade processing. Reasons previously defined in Decision number two. Current practice -- default grade is “F” or “NC”.
Student Center – view contract Once the student accepts the conditions of the contract, the contract can be viewed through “View My Grades” whether or not a grade has already been assigned.
Faculty Center – Grade Roster • The incomplete contract is available to add, update and view through the grade roster. Once the student has “signed” the contract, the contract will only be available to view. • If an instructor adds an “I” grade, the Incomplete Contract column will appear dynamically once the first “I” grade has been entered. • Decision point number one: If contracts were required to be created prior to grade roster approval, instructors will receive a message asking them to add an incomplete contract. If we required student “signatures” prior to grade rosters being set to “approved” and an instructor tries to set a roster to approved without the contract being both created by the instructor and “signed” by the student, the instructor will receive a message indicating the contract must be approved by the student before grade roster can be approved.
Implementation Schedule • Available for spring 2011 • April/May – available thru Faculty Center and Student Center