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Breakout Session # 208 Chris Webster Anna Norris Nancy Gunderson Date 27 April 2005 Time 1030-1130 PowerPoint Presentation
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Acquisition Business Intelligence in the Department of Defense What it is and How We Achieve It. Breakout Session # 208 Chris Webster Anna Norris Nancy Gunderson Date 27 April 2005 Time 1030-1130. Challenge.

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slide1
NCMA World Congress 2005

“Prime Time: Contract Management at the Core of the Enterprise”

slide2

Acquisition Business Intelligence in the Department of Defense What it is and How We Achieve It

Breakout Session # 208

Chris Webster

Anna Norris

Nancy Gunderson

Date 27 April 2005

Time 1030-1130

NCMA World Congress 2005

“Prime Time: Contract Management at the Core of the Enterprise”

challenge
Challenge
  • As the largest enterprise in the world, the Department of Defense must overcome tremendous hurdles to transform its business operations to better support the warfighter.

NCMA World Congress 2005

“Prime Time: Contract Management at the Core of the Enterprise”

slide4

Acquisition Visibility

Material Trans. Visibility

Common Supplier Base

Common Asset Valuation

Real Property Accountability

Enterprise Finance Visibility

Data Driven Transformation

DoD Business Management and Modernization on Mission:

“Transform business operations to achieve improved warfighter support while enabling financial accountability across the Department of Defense.”

  • DoD is transforming its business operations to become a more strategic enterprise in support of the warfighter
  • Transformation requires an incremental and business-focused approach to achieve success
  • A cornerstone of transformation is quality, interoperable, understandable data

NCMA World Congress 2005

“Prime Time: Contract Management at the Core of the Enterprise”

acquisition data visibility linchpin to enterprise supply chain management
Acquisition Data Visibility: Linchpin to Enterprise Supply Chain Management

Strategic

Sourcing

Supply

Planning

INTEGRATED

Supplier

Relationship

Mgmt

Demand

Planning

Acquisition Visibility

  • Commodity-centric sourcing
  • Leveraged buying power
  • Enterprise structure for:

* Strategic governance

* Market intelligence

* Commodity strategies

Real-time demand planning

Constrained supply plans

Collaboration with suppliers

Collaboration with customers

Inventory Optimization

Customer

Supplier

Performance-based contracts

Supplier scorecards

Supply base development

Customer

Relationship

Mgmt

Maintenance

& Repair

Integrated order fulfillment

Customer self-service

Proactive analytics

Returns Mgmt

Distribution

Transportation

NCMA World Congress 2005

“Prime Time: Contract Management at the Core of the Enterprise”

key transformation enabler organizational collaboration via coi

Net-Centric COI Activity Framework

Establish & Evolve

Implement & Integrate

Promote

Understanding

Governance

Promote Trust & Assurance

PromoteVisibility

Promote

Accessibility

Key Transformation Enabler: Organizational Collaboration via COI
  • Communities of Interest represent the organization’s operating structure (i.e. not chain of command)
  • Consist of the data owners, producers, and consumers from the Services and Components
  • Possess valuable functional or technical expertise
  • Best suited to identify common data and enterprise-wide capabilities
  • Provide way to institutionalize knowledge and mature data into wisdom

NCMA World Congress 2005

“Prime Time: Contract Management at the Core of the Enterprise”

discussion point 1
Discussion Point #1
  • A net-centric data strategy enables Acquisition Data Visibility
    • Provides the ability to efficiently identify, access, understand, and integrate information sources

NCMA World Congress 2005

“Prime Time: Contract Management at the Core of the Enterprise”

slide8

B A R R I E RB A R R I E R B A R R I E R B A R R I E R

End-User Producer

End-User Consumer

Identifying, Accessing & Understanding DataDefining the data challenge

“What data exists?“

“How do I access the data?”

“How do I know this data is what I need?”

“How can I tell someone what data I need?”

“How do I share my data with others?”

“How do I describe my data so others can understand it?”

User knows data exists and can access it but may not know how to make use of it due to lack of under- standing of what data represents

User is unaware this data exists

User knows this data existsbut cannot access itbecause of organizational and/or technical barriers

?

Organization “A”

Organization “B”

Organization “C”

NCMA World Congress 2005

“Prime Time: Contract Management at the Core of the Enterprise”

current landscape many systems limited integration
Current LandscapeMany systems, limited integration

Federal - Integrated Acquisition Environment (IAE)

Federal Technical Data Solution (FedTeDS)

Online Representations and Certifications Application (ORCA)

Past Performance

Information Retrieval

System (PPIRS)

Federal Procurement

Data System –

Next Generation

(FPDS-NG)

Central Contractor Registration (CCR)

Federal Business

Opportunities

(FedBizOpps)

FEDERAL SOLUTIONS

Electronic Subcontractor Reporting System (eSRS)

Intragovernmental

Transaction Exchange (IGTE)

Wage Determinations Online (WDOL)

Inter-Agency

Contracts Directory (ICD)

Federal Agency

Registration (FedReg)

Excluded Parties Listing System (EPLS)

Department of Defense (DoD)

Acquisition Spend Analysis Pilot(ASAP)

Standard Procurement

System (SPS)

Business Systems Modernization (BSM)

Electronic Document

Access (EDA)

DOD SOLUTIONS

Wide Area Workflow

(WAWF)

DoD EMALL

Logistics Systems

Financial Systems

NCMA World Congress 2005

“Prime Time: Contract Management at the Core of the Enterprise”

many permutations of acquisition data
Many Permutations of Acquisition Data

NCMA World Congress 2005

“Prime Time: Contract Management at the Core of the Enterprise”

slide11

Solution:Net-Centric Data Strategy

  • The Net-Centric Data Strategy*, signed May 9, 2003, is a key enabler of the Department’s transformation by providing framework to:
    • Ensure data are visible, accessible, and understandable when needed and where needed to accelerate decision making
    • “Tag” of all data (intelligence, non-intelligence, raw, and processed) with metadata to enable discovery by known and unanticipated users in the Enterprise
    • Post of all data to shared spaces for users to access except when limited by security, policy, or regulations
    • Organize around Communities of Interest (CoIs) that are supported by Warfighter, Business, and Intelligence Domains.

NCMA World Congress 2005

“Prime Time: Contract Management at the Core of the Enterprise”

http://www.defenselink.mil/nii/org/cio/doc/Net-Centric-Data-Strategy-2003-05-092.pdf

net centric data strategy conops

Producers of data maketheir data visible by advertising their data in catalogs

Producers ensure data is accessible by posting data to a secure, shared storage space

Producer

Consumer

Streaming video available. “Tagged” with discovery metadata; video available in “shared space” via data access service. Metadata added to catalog.

Automated search of sources using discovery metadata. Pull data of interest. Using registered format, definitions, and core services, translate into needed structure.

Security Services

Consumers of data search catalogs to discovery what data assets are visible

Data is accessed from shared storage space

Consumer understands what the data is because its context and structure are described

(e.g., PKI,

SAML)

Metadata

Shared Data

Catalogs

Space

Ubiquitous

Enterprise &

Global

Community

Network

Services

Application Services

(e.g., Web)

Metadata

Registries

The structure and semantics of certain data assets are provided by developers increasing the ability to understand and use the data asset

Developer

Understands the data

format to build applications

that post, process,

exchange, and display

information.

Net-Centric Data StrategyCONOPS

NCMA World Congress 2005

“Prime Time: Contract Management at the Core of the Enterprise”

discussion point 2
Discussion Point #2
  • Getting control of the data is half the battle
    • Data has to be matured into actionable information using business intelligence

NCMA World Congress 2005

“Prime Time: Contract Management at the Core of the Enterprise”

business intelligence data utilization
Business Intelligence Data Utilization

Mine Information to be

Proactive and Analytic

Distribute and

Disseminate Information

Knowledge

Degree of Maturity

Apply Analysis and

Information

Reporting Tools

Data

Service-Enable Data to Facilitate

Analysis and Reporting

Get

Data Integration Layer

Control of the Data

SPS

ERP

$$$

WAWF

LOG

Capture Data

NCMA World Congress 2005

“Prime Time: Contract Management at the Core of the Enterprise”

discussion point 3
Discussion Point #3
  • Acquisition Business Intelligence from abstraction to reality:
    • Acquisition Spend Analysis Pilot

NCMA World Congress 2005

“Prime Time: Contract Management at the Core of the Enterprise”

slide16

Case Study: Acquisition Spend Analysis Pilot

  • Best in class strategic sourcing organizations demonstrate the following tenets:
    • Process:Collaboration internally and with suppliers
    • Organization:Shared service across enterprise
    • Information:Visibility into historical spend and demand data
  • Departmental net-centricity supports the realization of these tenets
  • Community of Interest formed to identify functional, data, and system requirements to enable strategic sourcing across Acquisition
  • Cross Component stakeholders & membership included:
    • Data users and producers: Contracting Officers, Commodity Councils
    • Developers: Army, Air Force
    • Data asset owners: Army, Air Force, Missile Defense Agency, Navy
    • Data Sources: Standard Procurement System (SPS)
    • Senior Leadership: DPAP-EB

NCMA World Congress 2005

“Prime Time: Contract Management at the Core of the Enterprise”

slide17

Acquisition Spend Analysis Pilot COI

  • Pilot demonstrated key net-centric tenets
  • Implemented a Domain common data model (Making data understandable)
  • Aggregated data virtually (Only Handle Information Once)
  • Registered data and application as services (Making data visible and accessible)

Acquisition Governance Board

Acquisition Governance Coordination Council

PILOTJOINT WORKING GROUP

Pilot Executive Agent

  • Contained cross-Component subject matter experts in many disciplines
  • Collaborated to ensure service specific interests were satisfied thorough an enterprise-wide solution
  • Proved ability for enterprise-wide governance
  • Delivered functional and system requirements for a critical enterprise capability: spend analysis

COI

Pilot Oversight

Missile Defense Agency

DPAP

Army

Navy

Air Force

Contracting and Procurement IPT

Data Management Board

NCMA World Congress 2005

“Prime Time: Contract Management at the Core of the Enterprise”

pre pilot landscape

Some data are posted to local web sites

Difficult to find the right web site with the right information

Army

Data

Source

User

Many point

to point

connections

Air Force

Data Source

Limited data sharing & integration

Local security limits cross Domain or cross Service access

Numerous disparate applications

Navy

Data Source

Other Data Sources

Pre-Pilot Landscape

NCMA World Congress 2005

“Prime Time: Contract Management at the Core of the Enterprise”

solution architecture
Solution Architecture

Efficient use of the enormous amounts of information that is already available via integration

NCMA World Congress 2005

“Prime Time: Contract Management at the Core of the Enterprise”

acquisition business intelligence data in action
Acquisition Business Intelligence Data in Action

61% of DoD’s overall services spend and 47% of contract are concentrated in Facilities, Professional/Administrative Services, and Equipment Management categories

The top 311 suppliers account for approximately 70 percent of overall services spend.

Total Spend by Category

Supplier Concentration

Trending charts illustrate ‘spend analysis’ that can be performed based on adequate visibility into enterprise-wide acquisition data.

NCMA World Congress 2005

“Prime Time: Contract Management at the Core of the Enterprise”

acquisition business intelligence why now
Acquisition Business IntelligenceWhy Now?
  • With enormous fiscal pressures and a growing budget deficit, the DoD must in invest in technologies that enable better management of the more than $200 billion spent annually on goods and services
  • Governance is key to the achievement of business intelligence via policies for data standards, universal accessibility, and the selection of applications in the acquisition technology portfolio
  • Acquisition Business Intelligence provides the ability to:
    • Make more informed business decisions
    • Ensure operational and supplier compliance
    • Improve DoD’s ability to meet its socioeconomic goals
    • Increase efficiency of acquisition process
    • Better meet the Warfighter purchasing needs

NCMA World Congress 2005

“Prime Time: Contract Management at the Core of the Enterprise”