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The role of Records Management in the education of archivists in Flanders - Belgium

The role of Records Management in the education of archivists in Flanders - Belgium. Marburg 11 June 2008. Objectives. overview of RM education practices in Flanders embedded in Master programme in Archival Science in Flanders in order to: provoke comparison exchange experiences

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The role of Records Management in the education of archivists in Flanders - Belgium

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  1. The role of Records Management in the education of archivists in Flanders - Belgium Marburg 11 June 2008

  2. Objectives • overview of RM education practices in Flanders • embedded in Master programme in Archival Science in Flanders • in order to: • provoke comparison • exchange experiences • find new teaching methods Records Management in Flemish archival education

  3. Overview of the presentation • Introduction to the Flemish archives and records management programme • Needs of the students • Educational answers • What’s next: the future Records Management in Flemish archival education

  4. I. • Introduction to the Flemish Archives and Records Management programme Records Management in Flemish archival education

  5. Characteristics of the programme • Master after master • Specialist and basis • Student profile: < History • 1 year • Inter-university • Unique in Flanders • Curriculum: Archives AND Records Management Records Management in Flemish archival education

  6. Curriculum • 3 basic theoretical archival courses • Archival science: theory and methodology (5 credits) • Records Management (5 credits) • Archival legislation (5 credits) • 3 other courses • Information systems management (4 credits) • Management for non-profit organizations (4 credits) • 1 optional course (5 credits) • practical exercises are integrated in a seminar styled course (8 credits) • work placement (300 h) + paper (24 credits) Records Management in Flemish archival education

  7. II. • Needs of students Records Management in Flemish archival education

  8. Competences pursued by the programme • Executive level ->application Attitude: responsibility, team oriented • Management -> methodology Attitude: solution oriented, positive • Research -> theory Attitude: critical, change oriented -> Aim: create a scholar attitude Records Management in Flemish archival education

  9. Competences learned in… Records Management in Flemish archival education

  10. General skills learned in RM The student should be able: • to apply general principles and methodologies of archival science and information supply • be able to design a records and archives management policy and strategy in an administration: • execute an organisational analysis (structures and work processes) • formulate requirements • choose an archives or RM application • coach the implementation Records Management in Flemish archival education

  11. III. • Educational answers Records Management in Flemish archival education

  12. Educational answers • Theoretical courses • Information Systems Management • Records Management • Seminar • Work placement and thesis Records Management in Flemish archival education

  13. Information Systems Management The ICT Process best practices framework:1. Application Development and Maintenance2. Support ICT Services3. Security Management Service4. Deliver ICT Service 5. Manage the Infrastructure6. Business Perspective of ICT Management7. ICT Governance in relation to information management Records Management in Flemish archival education

  14. Records Management • most students: interests tend to be focused on static archives • only a small group has an explicit interest in Records Management • of all archival courses, RM seems to be the most exotic for the students Records Management in Flemish archival education

  15. Evolution of student numbers Records Management in Flemish archival education

  16. Evolution of spheres of interest Records Management in Flemish archival education

  17. Themes covered (1) • Introduction • difference data-information-knowledge • difference document-record < ISO 15489 • models life cycle – records continuum • characteristics records – records system < ISO 15489 Records Management in Flemish archival education

  18. Themes covered (2) • Structural & organisational analysis • Functions – activities • Methodologies to use Records Management in Flemish archival education

  19. Themes covered (3) • Classification • Creation & registration • Metadata • Selection • Sampling • Preservation strategies • Standards in Records Management Records Management in Flemish archival education

  20. Approach • lecture styled course for theory • examples in class • list with literature • exam • theoretical knowledge • application in cases - understanding Records Management in Flemish archival education

  21. Seminar Practical exercises • Bibliography + internet sites • Classification exercises: application of keywords, thesauri, subject systems • Construction of a classification scheme • Application of a retention schedule - disposition • Case: strategies for digital born records (DAVID-project – Antwerp) • Case: Process analysis and RM-software (DISSCO) • (Experiments: group projects) Records Management in Flemish archival education

  22. Work placement + thesis • students with a thesis on records management: practical training in administrations • Proceeding of the work placement • Organization of feed-back • Journal • Promotor • Definition of result: a report • Evaluation Records Management in Flemish archival education

  23. Students’ comments • Students: • difficult • volume of course material • theoretical: questions about applicability • Graduates: • more & more graduates find a job in RM • courses evaluated as a very good basis Records Management in Flemish archival education

  24. IV. • What’s next? The future… Records Management in Flemish archival education

  25. IV. What’s next? The future… • Solutions within the programme • more practical examples and exercises • do it yourself – train yourself – small exercises • through online learning environment • wiki: input of students (limited) • forums: Q&A (used during exam period…) • exercises (next year…) • more practical examples • demos of commercial systems • demos of RMS systems in administrations Records Management in Flemish archival education

  26. Learning Environment planned for next year Records Management in Flemish archival education

  27. Learning Environment Records Management in Flemish archival education

  28. Learning Environment Records Management in Flemish archival education

  29. IV. What’s next? The future… • evaluation method • combination of: • assignment – case study • exam • exercises • … Records Management in Flemish archival education

  30. IV. What’s next? The future… • more study material to compensate for lack of background knowledge • more literature (recommended) • syllabus with all key information • difficult to delete a theme from the course outline Records Management in Flemish archival education

  31. IV. What’s next? The future… • Solutions outside the programme (long term wishful thinking) • - 1 year -> 2 years • - two specialisations: • Cultural Heritage and Archives Management • Records Management Records Management in Flemish archival education

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