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DoD Title 40/CCA LSS Initiative. AoA Team Presentation October 7, 2008 William May ASD(NII)/Acquisition. AoA – Customers, Requirement and Impacts. “CCA Compliance” Customers: Congressional Defense Committees Milestone Decision Authority DoD (DCIO, PA&E, PM, PEO, CAE)

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Dod title 40 cca lss initiative
DoD Title 40/CCA LSS Initiative

AoA Team Presentation

October 7, 2008

William May


Aoa customers requirement and impacts
AoA – Customers, Requirement and Impacts

  • “CCA Compliance” Customers:

    • Congressional Defense Committees

    • Milestone Decision Authority

    • DoD (DCIO, PA&E, PM, PEO, CAE)

  • Minimum Requirements - evidence of a “compliant” AoA:

    • AoA is completed before other planning activities begin

    • Compliance: Binary determination through D, PA&E assessment.

      • Either adequate or not adequate for compliance

    • Evidence:

      • D, PA&E analyst agrees with AoA document

      • D, PA&E formal review report (favorable)

  • Impact:

    • Other planning activities (e.g., EA, TDS, TES) will be more effectively and efficiently addressed during planning activities of the program

    • Reduction of negative impacts on cost, schedule and performance

Selection of the best alternative drives other program planning activities

Aoa key stakeholders
AoA – Key Stakeholders

  • Key Stakeholders in the ACAT IAM AoA process:

    • Principal Staff Assistant

    • Functional Sponsor

    • Requirements Manager

    • PMO

    • System User organizations

    • D, PA&E

    • DCIO Analyst

    • MDA Analyst

Stakeholder involvement is simple: Do you agree with the

functional sponsor’s approach and selected alternative?

Aoa process for acat iam programs
AoA Process for ACAT IAM Programs



Functional Sponsor


AoA Guidance

Functional Sponsor


AoA Plan

PA&E Provides

AoA Guidance







AoA Plan

Functional Sponsor











MDA Reviews

D, PA&E Provides

Independent AoA

Assessment to MDA




MDA Approves

By Certifying

CCA Compliance


Average ACAT IAM AoA

takes 15 months

Aoa key success factors
AoA – Key Success Factors

  • What do “successful” ACAT IAM AoAs have in common?

    • Well-written ICD that defines requirements and solid metrics

    • Early D,PA&E involvement

    • Knowledgeable, trained professionals performing AoA under proactive functional sponsor leadership

    • Component PA&E organization supporting the AoA process

    • Delay other planning activities until preferred alternative selected

    • Components self-identify Pre-MAIS to OSD early in the process

    • Holding a Materiel Development Decision vice proceeding directly to Milestone B

    • Synchronize funding requirements with PPBE process

“Success” is an AoA that is completed and approved before

Beginning other planning activities

Aoa critical content criteria
AoA – Critical Content Criteria

  • Top-level AoA contents (must be preceded by approved AoA Plan)

    • Introduction

    • Ground Rules

    • Alternatives

    • Determination of Effectiveness Measures

    • Effectiveness Analysis

    • Cost Analysis

    • Cost-Effectiveness Comparisons

    • Organization and Management

Source: Section 3.3, Defense Acquisition Guidebook

Aoa key lessons learned
AoA – Key Lessons Learned

  • Key Lessons Learned in the AoA process:

    • Short, well thought out AoAs are preferred over lengthy “boilerplate” documents

      • Setting AoA page limits should be considered

    • Early Pre-MAIS self-identification to OSD is essential

    • Early D, PA&E involvement is key to good AoAs

    • Working on other planning documents before selecting a preferred alternative is counter productive

    • Knowledgeable, trained professionals are essential

      • Consider AoA team training early in the process

    • Proactive functional sponsor leadership

      • Consider requiring government people to complete DAU CLM 041 and RQM 101 courses

Example documents are good but … IT ALL DEPENDS!

Aoa barriers obstacles problems
AoA – Barriers/Obstacles/Problems

  • ACAT IA functional sponsor comes to OSD with:

    • Preferred alternative already identified

    • Most planning documents well along in planning process

    • OSD staff not previously part of the planning process

  • Functional sponsor views AoA as non-value added “paperwork exercise” vice a key planning element

    • “Alternative already selected – just let me buy it!”

  • Component seek entry into AMS at Milestone B without really thinking through the AoA and other key planning activities

    • Recent MITRE study showed a direct correlation between increased planning time and lower cost increases

AoA is in the critical path … must precede other planning documents