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Conference Planning. What ?  How ? Work Breakdown Structure Estimation of re sources Defin ition of dependencies between planning a c tiviti es Assignment of responsibilities. Work Breakdown Structure (WBS). Proje c t - Hierarchical syst e m ( tree ): Goa l Objectives

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conference planning
Conference Planning
  • What?  How?
  • Work Breakdown Structure
  • Estimation of resources
  • Definition of dependencies betweenplanning activities
  • Assignmentof responsibilities
work breakdown structure wbs
Work Breakdown Structure (WBS)
  • Project - Hierarchical system (tree):
  • Goal
    • Objectives
      • Workpackages
          • Tasks
slide4
Task

S.M.A.R.T. Criterion:

  • Specific
  • Measurable (costs, work, time)
  • Assignable (responsibility)
  • Realistic
  • Time-related
task description
TASK DESCRIPTION
  • Task ID, title, description
  • Input (outcomes of other tasks)
  • Title,type, description of a deliverable
  • Start and end time
  • Effort (e.g. in person-months)
  • Costs
  • Responsibility
example c onference planning
Example: Conference planning
  • 1. Conference programme
    • 1.1 Define programmeof conference
    • 1.2 Obtain speakers
    • 1.3 Prepareconference materials
      • 1.3.1 Obtain presentations fromspeakers
      • 1.3.2Prepare and print conference materials
example c onference planning 2
Example: Conference planning (2)
  • 2. Set theconference site & date
    • 2.1 Set the conference date
    • 2.2 Select & commit conference site
    • 2.3 Confirm arrangements
example c onference planning 3
Example: Conference planning (3)
  • 3. Develop marketingplan
    • 3.1 Developandprintconference brochure
    • 3.2 Obtain Label Sets for Direct mailing
    • 3.3 Mail brochures
    • 3.4 Receive & acknowledgeregistrations
duration of a task
Duration of a Task
  • Task duration = Effort / No of persons
  • Random character

Average time of activity duration:

TA = (O + 4.M + P) / 6

  • O - optimistic completion time
  • P - pesimistic
  • M – most likely completion time
costs categories
COSTS CATEGORIES
  • Personnel costs
  • Equipment
  • Travel and subsistence
  • Consumables
  • Other directcosts
  • Subcontracting
  • Indirect Costs (overheads)
sequencing the project activities
SEQUENCING THE PROJECT ACTIVITIES
  • Logical / time dependencies
  • Types of dependencies:
    • Finish  Start („Immediate predecessor“)
    • Start  Finish
slide12
Example: Conference planning

Activity

Title

Imm. Pred.

A (2.1)

Date

-

B (1.1)

Programme

-

C (2.2)

Site

A

D (1.2)

Speakers

B

E (3.1)

Conf.broch.

C, D

C, D

F (3.2)

Database

slide13
Example: Conference planning(2)

Activity

Place

Imm.Pred.

G (3.3)

Mailing

E, F

H (1.3.1)

Obtain

D

I (3.4)

Process

G

J (2.3)

Finish

H, I

K (1.3.2)

Print

J

example conference planning
Example: Conference Planning

A

C

E

G

I

start

F

J

K

end

B

D

H

a ssignments
ASSIGNMENTS
  • Planning – activity scheduling, assigment team members to tasks
  • Implementation – realocation of resources
  • Control – Comparision of plan and current status quo
summary
Summary
  • Work break down structure (Tasks - S.M.A.R.T.)
  • Estimation of time and costs (duration, effort, costs)
  • Sequencing of activities
  • Project Proposal
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