Automated Process of Electronic Discovery October 19, 2009. Coding & Scanning. Document Acquisition. 95% Settle. Review. Depositions. Complaint. Discovery Begins. Discovery Closes. Trial. Photocopy. Produce & Share. Electronic Discovery. Electronic Discovery Legal Issues.
Data CullingElectronic Discovery Terms
PackageElectronic Discovery Process
Identify locations of all data and prescribe systematic uniform collection of data
Media is sent in many formats
Media is signed in and a strict chain of custody process begins1 - Receive Data
Full Text of files is extracted uniform collection of data
Hidden information is uncovered
rows, columns, changes (if enabled)
embedded comments exposed
Files converted to Tiff or PDF images5 - Convert the Data
Automation = Integrity & Speed uniform collection of data
Provides Data Integrity – Chain of Custody – Cannot “Just Print Them Out”
Allows De-duping, Filtering, & Searching to Reduce Data Set
Uncovers Hidden & Meaningful Data
Examines all files for hidden file types
Hidden Rows/Columns Uncovered
Comments are Exposed
Metadata Uncovered & Searchable
Electronic MarginaliaKey Considerations
Discovery Pipeline show the legacy of each document.
The information starts by grouping in the Case Container list.
Case Documents are organized in Case Load Volumes.
Actual document history is tracked from initial collection to final evidence production.
Doc. details are linked.
Document review progress & status reports uniform collection of data
Each matter is given reports on its own home page.
Brief summary of document review status. “Executive Summary” overview.
Forecasting project completion dates and project progress are shown in %’s
Graphs are used to provide a visual aid to see your project’s “Big Picture” status.
doeDiscovery’s compare function allows you to sort and de-dup each document set for coding.
Choose your criteria for the compare.
Select the action you want to use from a drop-down list.
Using EquivioTM as the basis for the custom compare functions increases its power.
The Compare Features in doeDiscovery… Help you find the pertinent data faster!
Summation Enterprise Enhancements de-dup each document set for coding.
Search within database for potentially privileged documents using key terms
Documents that match have a field populated with the term that is found
Allows sets of docs, grouped by either similarity or parent/child relationship, to be coded in one pass….time savings up to 30%
Ability to save advanced searches & data “snapshots”
Expand search based on similarity or parent/child relationship
Verify consistency of coding among similar docs
Create review sets using Equisets
Enable Transaction Level audit capabilities
Pipeline reports to be able to see real time status of your review