Eleanor Holland, Director DSCC Office of Small Business Programs eleanor.holland@dla.mil - PowerPoint PPT Presentation

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Eleanor Holland, Director DSCC Office of Small Business Programs eleanor.holland@dla.mil

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  1. Performance Transformation Culture Doing Business with The Defense Logistics Agency (DLA) and with Defense Supply Center Columbus (DSCC) Eleanor Holland, Director DSCC Office of Small Business Programs eleanor.holland@dla.mil (800) 262-3272 (614) 692-3541

  2. Agenda Performance Transformation Culture • DLA Background • Socio-Economic Programs • How to Get Started • DIBBS (DLA Internet Bid Board) • Solicitations and Quoting • Drawings and Technical Data • Alternate Offers • Automated Best Value System (ABVS) • Where Do I Go For More Help

  3. Defense Logistics Agency Mission Performance Transformation Culture Provide Products and Logistics Services Worldwide to America’s Armed Forces…

  4. DLA’s Business Performance Transformation Culture Customers • Deployable Units • Fixed Bases • Ships at sea • Allies • Other Federal Agencies • FAA • NASA • Coast Guard • TSA • 83% of All Military Needs Met by DLA • 100% of Military Needs for Energy, Food, Medical & Apparel Met by DLA PRODUCTS: • Consumable Spare Parts • Fuel • Energy • Food • Medical • Apparel • Construction 5.2 MILLION ITEMS SERVICES: • Acquisition • E-Business • Log Info & Document Automation • Warehousing & Distribution • Reutilization & Disposal • National Stockpile

  5. Performance Transformation Culture The DLA Enterprise Scope of Business FY03 Sales/Services: $25B FY04 Sales/Services: $28B FY05 Sales/Services: $31.8B FY06 Sales/Services: $35.5B FY07 Sales/Services:$34.4B • 5.2 Million Items – eight supply chains • 54,000 Requisitions/Day • 8,200 Contracts/Day • #50 Fortune 500 – Above Intel • #2 in Top 50 Distribution Warehouses • 26 Distribution Depots • 1411 Weapon Systems Supported • $14.6B Annual Reutilizations/Disposals • Land/Maritime: $3.3B • Aviation: $3.6B • Troop Support: $12.9B • Energy: $11.0B • Distribution: $2.5B • Other: $1.0B • ~95% of Services’ repair parts • 100% of Services’ subsistence, fuels, medical, clothing & textile People • 20,804 Civilians • 513 Active Duty Military • 754 Reserve Military • Located in 48 States/28 Countries Foreign Military Sales • Sales: $1.18B • Shipments: 535K • Supporting 124 Nations

  6. Performance Transformation Culture DLA Supply Centers DSCC - COLUMBUS 3990 EAST BROAD STREET COLUMBUS, OH 43213-1152 TEL: (614) 692-3541 or 1-800-262-3272 Web Site: www.dscc.dla.mil DSCR - RICHMOND 8000 JEFFERSON DAVIS HWY RICHMOND, VA 23297-5124 TEL: (804) 279-3287 or 1-800-227-3603 Web Site: www.dscr.dla.mil DSCP - PHILADELPHIA 700 ROBBINS AVENUE PHILADELPHIA, PA 19111-5092 TEL: (215) 737-2321 or 1-800-831-1110 Web Site: www.dscp.dla.mil DESC - DEFENSE ENERGY SUPPORT CENTER 8725 JOHN KINGMAN DRIVE FT. BELVOIR, VA 22060-6222 TEL: (703) 767-9400 or (800) 523-2601 Web Site: www.desc.dla.mil

  7. Defense Supply Center Richmond Performance Transformation Culture Aviation Supply Chain Other Supply Chains • ENVIRONMENTAL • Re-refined Oil • Ozone Depleting • Substances • Hazardous Min • Program • INDUSTRIAL • Lathes • Milling Machines • Heavy Industrial • Machinery • AVIATION • - Engine Components • - Air Frames • Landing Gear • Flight Safety Equip • Propeller Systems • MAPS • Maps • Charts • Graphs LAND DETACHMENT MARITIME DETACHMENT

  8. Defense Supply Center Philadelphia Performance Transformation Culture Troop Support Lead Center CLOTHING / TEXTILES - Combat uniforms/tents - Body armor/field equip - Individual chem/bio protective suit - All Service uniforms SUBSISTENCE - Operational Rations (Meals Ready- to-Eat & Group Rations) - Food Service & Field Feeding Equip - Dining Facility Support - Fresh Fruits & Vegetables • CONSTRUCTION & EQUIP • - Facilities Maintenance • Diving, Safety & Rescue Equip • - Fire & Emergency Services • - Wood Products • Metals • Barrier Material • MEDICAL • - Diagnostic Imaging Equip • - MRI Equipment • - Surgical & Dental Supplies • - Pharmaceuticals • Optical Products • Laboratory Items LAND DETACHMENT MARITIME DETACHMENT AEROSPACE DETACHMENT

  9. Performance Transformation Culture DSCC Supply Chains Land Maritime • Valves • Fluid Handling • Pipes, Hoses & Fittings • Pumps • Motors • Electronics • Fiber Optics • Vehicles Components • Gun Parts • Tires • Transmission Equip • Water Purification Equip AEROSPACE DETACHMENT Note: For your reference, the “Commodities Purchased by DLA” handout contains a listing of all the Federal Supply Classes and the managing Supply Center.

  10. Defense Supply Center Columbus Performance Transformation Culture • 2 million different items managed • $3 billion in annual awards • One of the largest suppliers of weapons system • spare parts in the world • 24,000 Military and Civilian Customers • 10,000 Contractors • 6.5M Orders Annually • Installation opened in 1918

  11. Performance Transformation Culture Socio-Economic Programs

  12. Performance Transformation Culture Proposed FY08 Goals

  13. Small Business Set-Aside Programs Performance Transformation Culture • Small Business Set Asides • Section 8(a) Business Development Program • HUBZone Set Asides • Service Disabled Veteran Owned Set Asides

  14. SBA Programs WithoutSet Aside Authorization Performance Transformation Culture • NOSmall Disadvantaged Business Set-aside • NOVeteran Owned Business Set-aside • NOWomen Owned Business Set-aside*

  15. Performance Transformation Culture Before You Can Sell To DLA • 1. Get a D-U-N-S number - Dun & Bradstreet (1-800-333-0505) • Takes about 10 minutes - free of charge • Or register for your DUNS number at: • https://www.dnb.com/product/eupdate/requestOptions.html • Register in the Central Contractor Registration (CCR) & • Online Representations & Certifications Applications (ORCA): • http://www.ccr.gov and http://www.orcabpn.gov • If Small, register on CCR’s Dynamic Small Business Database site - a search engine for buyers, a marketing tool for small firms and a "link" to procurement opportunities: http://dsbs.sba.gov/dsbs/dsp_dsbs.cfm • 3. Be able to receive electronic funds transfers

  16. Performance Transformation Culture Solicitation Types • Request for Quotations - Under $100,000 • Most common type at DSCC - Average award is < $4,000 • Generally quoted directly on our web site • 70% are awarded without human intervention • Request For Proposals (RFPs) - over $100,000 • Solicitation must be filled in by hand and returned to • DSCC by a specific time and date • Proposals may be negotiated • Invitation for Bids (IFBs) - over $100,000 • Sealed Bid process • No negotiations

  17. How DLA Buys Performance Transformation Culture • Fully Competitive • Bidsets and Drawings Available • The solicitation will state “Full and Open Competition Apply” Caution: DIBBS now posts drawings when Full and Open Competition does not exist • Approved Manufacturer(s) CAGE Code & Part Number • Qualified Products Lists (QPLs)

  18. What is on DIBBS? Performance Transformation Culture DLA Internet Bid Board (DIBBS): • View solicitations and submit quotes • View RFPs • View Long Term Contracts & EMALL Opportunities • View provisions, clauses and packaging specs • View award history (limited posting) • View drawings and technical data (C-folders) • Access the Automated Best Value System (ABVS) (your Performance Score used in award decisions)

  19. DIBBS Home Page www.dibbs.bsm.dla.mil Performance Transformation Culture

  20. Performance Transformation Culture DIBBS Registration

  21. Performance Transformation Culture DIBBS Technical Requirements 078P7

  22. Performance Transformation Culture DIBBS Registration • DIBBS pulls certain info • from the CCR • Other info required to • be entered at registration

  23. Performance Transformation Culture DIBBS Registration

  24. DIBBSRegistration Performance Transformation Culture

  25. Performance Transformation Culture DIBBS Already registered xxxxx John Doe (555) 555-5555 johndoe@xyz.com

  26. Performance Transformation Culture DIBBS Solicitations

  27. RFQ DATABASE SEARCH Performance Transformation Culture • NATIONAL STOCK NUMBER • FEDERAL SUPPLY CLASS • SOLICITATION NUMBER • PURCHASE REQUEST • NOMENCLATURE • APPROVED PART NUMBER • APPROVED CAGE CODE

  28. Solicitations - FSC 2540 Vehicle Furniture and Accessories Performance Transformation Culture

  29. Solicitation Results - FSC 2540 Vehicle Furniture and Accessories Performance Transformation Culture

  30. Opening a Solicitation Performance Transformation Culture

  31. Performance Transformation Culture RFQ Solicitation

  32. Performance Transformation Culture Searching for Solicitations by Key Words

  33. “SHOCK ABSORBER” SEARCH

  34. “SHOCK ABSORBER” RESULTS

  35. Ready to Quote?

  36. Complete the Quote Form • BID TYPE: • Alternate Bid • Bid Without Exception • Bid with Exception • No Bid

  37. Performance Transformation Culture Bid Without Exception • The following are not considered exceptions: • Quoting delivery different than required delivery days • Quoting origin inspection on solicitations requiring • destination inspection • Quoting a superseding or previously approved part or • correction to a CAGE/part number • Quoting a used, reconditioned, remanufactured, • new/unused Govt. surplus, foreign, or hazardous items

  38. Performance Transformation Culture Bid With Exception precludes receiving automated awards • The following are considered exceptions: • Quoting alternate product or taking exception to the • item description • Exceptions to packaging and RFID requirements • (RFID required for shipment to all depot locations) • Exceptions to FOB point • Quoting destination inspection on solicitations requiring • origin inspection • Exceptions to required quantity • Quoting a quantity variance outside the specified range

  39. Back to the Quote Form Performance Transformation Culture 12345 12345

  40. Complete the Quote Form Performance Transformation Culture 75 19.78 75 19.78 1 200 19.78 201 19.52 500 501 1000 19.12 1001 5000 18.87

  41. Complete the Quote Form Performance Transformation Culture Supplies Offered Example IAW Drawings, Specs, or Standards

  42. Complete the Quote Form Performance Transformation Culture Supplies Offered Example CAGE & Part Numbers

  43. Complete the Quote New Information on Form Performance Transformation Culture DIBBS pulls info from ORCA

  44. Review Your Quote Performance Transformation Culture 19.78 19.78