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FUNDRAISING IN SCHOOLS: A PLAN TO ADDRESS AUDIT FINDINGS. WHY DOES IT MATTER?. Teach students sound business practices. Students working at fast food establishments, Riverfront Park or other jobs will need to perform similar reconciliations.
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FUNDRAISING IN SCHOOLS: A PLAN TO ADDRESS AUDIT FINDINGS
WHY DOES IT MATTER? • Teach students sound business practices. Students working at fast food establishments, Riverfront Park or other jobs will need to perform similar reconciliations. • Staff, students and parents time and donations are valuable. We want to use them in ways that bring the most benefit to the District (eliminate fundraisers that are not profitable). Fund raiser reconciliations show the profit or loss from a fundraiser. • Sound accounting records protect District staff and students from inappropriate fiscal accusations. • If audit issues are not resolved, District audit costs will increase due to additional work required by the Washington State Auditor’s Office.
Fund Raising Expectations • Site Administrators • Staff conducting fund raising activities • School Support Services
Site AdministratorsExpectations for Fund Raising Activities • Principals and/or Assistant Principals of each building shall authorize all fund raising activities and ensure that training has been received by the staff conducting each fund raising activity. • Administrators shall support school bookkeepers to ensure compliance with fund raising activities rules.
Suggested Site Administrator Procedures • Approve all fund raising activities. • Verify that staff requesting permission to operate a fund raiser have been trained. • Communicate expectations with staff performing fund raising activities. • Keep your business office informed of approved fund raisers. • Request regular updates from the business office on fund raiser reconcilations that have and have not been performed (by bookkeeper, advisor or students). • Request training/assistance from Budget and Accounting if you have a fundraiser that does not reconcile. • Evaluate the profit made from fund raising events to ensure you and your staff’s time is being used effectively. • Do not approve fund raisers if a prior fund raiser was not reconciled.
Staff Expectations for Fund Raising Activities • Staff involved in fund raising shall be trained. • Attendance at funding raising training sessions is mandatory before any fund raising activities are authorized by the administrator. • Annual fund raising training sessions will be held, with repeat sessions throughout the year to assist staff in receiving training in fund raising • Staff conducting fund raising activities will be held accountable for complying with all fund raising procedures. • Staff conducting fund raising activities will train student leaders who assist in the fund raising activity. • Any staff conducting a fund raising activity in the prior year failing to comply with the fund raising activity rules shall not be permitted to lead a subsequent fund raising activity.
School Support Services • The district shall develop and conduct training sessions for: • The administrative leaders and bookkeepers. • The staff expected to conduct fund raising activities. • Internal Audits will be performed by the district throughout the year. • Explanation of audit issues and potential ways to resolve the audit issues will be done during the audit process. • Reports of these audits will be issued, and any “findings” will require a corrective action plan to be filed by the principal. • For those internal audits with findings, a follow-up internal audit will conducted before the school-year ends.
IFAS and Fund Raisers • The ASB account number has been expanded to include 2 additional digits for fund raiser tracking. • CDD report for reconciling fund raising activities. • Budget and Accounting staff available to answer questions and provide training.
