1 / 26

Introduction to Microsoft Exchange Calendar

Introduction to Microsoft Exchange Calendar. Presented by Jason Polito 5/11/04. Objectives. Navigate Calendar effectively Gain an understanding of the Global Address List or (GAL) Gain an understanding of the Free/Busy concept Create new appointments with Individuals

shad-hansen
Download Presentation

Introduction to Microsoft Exchange Calendar

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript


  1. Introduction to Microsoft Exchange Calendar Presented by Jason Polito 5/11/04

  2. Objectives • Navigate Calendar effectively • Gain an understanding of the Global Address List or (GAL) • Gain an understanding of the Free/Busy concept • Create new appointments with • Individuals • Resources such as conference rooms, projectors, etc. • Groups • Track and Manage Appointments

  3. Requirements • An Exchange Account • Microsoft Outlook 2000/2002/2003 client • Outlook 2003 used for this course

  4. Outlook Web Access (OWA) • If you do not have Office or a PC • Web version of Outlook Client • Access at http://mymail.rit.edu

  5. Global Address List (GAL) • Contains a list of all RIT e-mail accounts • Serves a similar role as LDAP • Organized by First & Last Name • Should be set as the default address book if using Calendar, this will allow you to see…

  6. Free/Busy Information • No information (where, who, why) other than time is displayed • Allows people to see when you are free for appointments or busy • By default a new appointment shows as tentative on an invitee’s calendar until it is accepted or refused.

  7. Delegate Access • Used if you need special access to another’s calendar • Advanced feature, not covered here, but available in documentation at http://www.rit.edu/~wwwits/services/calendaring

  8. Setup Account • Log into Main as yourself • Start->Control Panel->Mail • Exchange setup • Launch Outlook

  9. Main Outlook Screen • The mail inbox is the default folder for most people • From here you see a list of available folders • Select the folder “Calendar”

  10. Main Calendar Screen • You should now see the main Calendar page • Default view is for one day • View can be changed by using top menus or icons

  11. Menus • Organized across the top • Use pull down/expanding menus schema • Often hard to navigate quickly

  12. Icon shortcuts • Quick visual shortcuts to menu items. • Often quicker to learn and use • Do not handle advanced feature typically

  13. To Schedule a New Appointment • Select File->New-> Appointment as shown to the left. • Or use the ‘New’ icon on the top left of your screen.

  14. Appointment Tab • Two tabs - Appointment and Scheduling • From Appointment • Subject • Location • Start and End Times • Reminders • Notes section

  15. Appointment Options • Labels • Recurrence • All day Event • Reminders • Privacy Setting

  16. Scheduling Tab • Add people and resources from here • Need to access from the Global Address List, also known as the GAL • Use lower left button, “Add Others”

  17. Schedule Individuals or Groups • Same method as resources • Use the GAL • Use the “Required” or “Optional” button to add

  18. Groups • Best if available in the GAL • Contact ITS HelpDesk for new groups • 475-4357 • 475-2810 TTY • helpdesk@rit.edu

  19. Selecting Resources • Use GAL • Resources begin with RES • Helps organize resources in the GAL • Add using the “Resources” button

  20. Resource Confirmation • Notice icon colors • The blue bar represents free/busy information

  21. Scheduled Appt. Tab • Notice the icon. • It is blue for Optional • It is red for Required

  22. Check Appointment Status

  23. Checking Status of Attendees

  24. Tracking

  25. Delete an Appointment • Simply right click on appointment and select delete -OR- • Select Appointment and press the “delete” key • Users will receive an e-mail informing them of the cancellation

  26. Q & A • Any questions or comments? • Thank you for coming! • More information is available from your System Administrator or the ITS Help Desk

More Related